BayCon 42 / Westercon 78

The Artist's Alley is an interactive space where artists can both showcase their work and sell their unique creations.  This dynamic workspace invites attendees to connect with artists in an inspiring and creative atmosphere.

 

EVENT DATES: 7/03/2025 - 7/06/2025. ARTIST ALLEY HOURS: 2:00 PM - 8:00 PM (Friday), 11:00 AM - 8:00 PM (Saturday/Sunday), 12:00 PM to 4:00 PM (Monday). These hours are subject to change.

For a fee, SPSF/BC provides a merchandising location for interested individuals/organizations. SPSF/BC provides 1 (one) table, located in an 8ft x 6ft booth and 2 (two) chairs per table purchased (a table measures 30” x 6’, sizing may be subject to change), and will provide electricity upon request for an additional fee. The fee for each table space includes 1 (one) attendee badge, and dealers can purchase 1 (one) discounted badge for an assistant/helper per table purchased. A maximum of two tables may be purchased, which includes a maximum of 2 (two) attendee badges and the option to purchase a maximum of 2 (two) helper badges at the discounted rate. Any additional attendee badges must be purchased at the current full membership rate. As this is a badged event, you must provide a legal name for each badge you request. You may request that any badge also have a fan name printed on it, or your business name, but you must provide a legal name for each badge wearing individual by no later than June 20, 2025 and no changes will be accepted after this date. Any helper badges in excess of one per table are priced at the membership rate in effect at the time of Dealer selection (if your form has complete names), or when you provide complete names, whichever rate is higher.  

 

PLEASE NOTE: Any tables for which a selected applicant fails to properly pay, may be immediately released and/or offered to another applicant, and the original applicant may be required to reapply for consideration.

Society for the Promotion of Speculative Fiction DBA BayCon 2025 • 1511 Sycamore Ave # M-290, Hercules, CA 94547 • www.baycon.org • Rev: June 2024

DO NOT MAIL IN APPLICATION OR PAYMENT - WE ARE ONLY PROCESSING VIA ON-LINE SUBMISSION.  

The BayCon Art Gallery is a place for artists to display and sell their unique works to the attendees of the convention.  BayCon will handle the sales and the taxes for a small 20% commission.  

 

EVENT DATES: 7/03/2026 - 7/06/2026. ART GALLERY HOURS: 2:00 PM - 8:00 PM (Friday), 11:00 AM - 8:00 PM (Saturday/Sunday), 12:00 PM to 4:00 PM (Monday). These hours are subject to change.

Ultimate Answer Sponsorship Tier - $5000 Position your brand at the center of life, the universe… and BayCon 42. With the Ultimate Answer Sponsorship, you’ll enjoy unmatched visibility and one-of-a-kind engagement opportunities throughout the convention weekend. This singular sponsorship tier offers the kind of recognition even Deep Thought would need 7.5 million years to calculate. Only one available... because, as we all know, there’s only one 42. Prime Signage Placement: Your logo will be featured prominently in our main reception hall—the crossroads of Registration, Main Stage, eGaming Hall, and the Marketplace. First impressions… made repeatedly. Stage Integration: Enjoy featured placement on both Main Stage and Chaos Stage step-and-repeat banners; if someone’s taking a photo or shooting a video, you’re likely in it. Omnipresent Marketing: Your brand will appear across BayCon 42’s website, official program booklet, and all primary print and digital promotional materials. Lanyard Co-Branding: Every non-VIP badge comes with a lanyard... and every lanyard comes with your logo. Hundreds of necks, thousands of glances. VIP Access: You’ll receive invitations to exclusive receptions and networking sessions with creators, innovators, and interdimensional minds. Badge Allocation: Four (4) VIP Badges and Eight (8) Full Weekend Badges—share with your team, guests, or your favorite carbon-based lifeforms. Custom Integration: Want to sponsor a room? Curate a vibe? Embed your brand in a mysterious artifact found in the green room? Let’s talk… custom activations are available by request (and negotiable based on complexity).

Deep Thought Sponsor – $2500 Support BayCon 42 with elegance, impact… and a highly intelligent touch. As a Deep Thought Sponsor, your brand joins a select group of partners tapped into the convention’s neural network. This tier offers meaningful visibility across event spaces; thoughtful placement on stage; and integration into the digital and printed fabric of BayCon 42—all without waiting 7.5 million years for results. Only three sponsorships available; think wisely… then act quickly. Strategic Signage Inclusion: Your logo will appear on secondary signage throughout the venue; consistent visibility where attendees least expect it, but most need it. Stage Banner Presence: You’ll receive featured placement on the step-and-repeat for one of BayCon’s main stages (Main or Chaos); or shared placement across both for maximum reach. Multichannel Recognition: Be included in our website’s sponsor section, event marketing materials, and the official printed program guide—covering both the casual scroller and the analog purist. Networking Access: Rub elbows, exchange theories, or simply enjoy the buffet at a sponsor-only gathering with guests and fellow supporters. Badge Package: Includes Two (2) VIP Badges and Four (4) Full Weekend Badges; perfect for your team or companions who want to explore the con in style. Optional Brand Activation: Interested in co-branding a panel, area, or experience? We’re open to collaboration; final details will depend on scheduling and scope.

[$850 each, only 2 spots available per stage] Capture the spotlight by sponsoring one of BayCon’s two stages: the Main Stage or the Chaos Stage. With sponsorships at just $850 each, your logo will be prominently displayed on: • Step-and-Repeat Banners Behind the Stage • The Signage Outside the Stage Area From keynote sessions to attendee snapshots, every photo, video, and presentation will feature your brand. Here’s why this sponsorship is a must-have: • Guaranteed Visibility: Your logo is in the frame for all on-stage media and will be seen by attendees entering the stage area. • Memorable Impact: Your brand becomes part of every performance or presentation, forging a direct connection with audiences. • Cost-Effective Promotion: Your $850 investment works overtime, earning valuable brand impressions both inside and outside the stage. • Align with Innovation: Reinforce your brand’s commitment to the future by partnering with BayCon’s cutting-edge programming. Don’t miss the chance to claim your place in the spotlight—reserve your stage sponsorship today and take center stage at BayCon!

Secure the most visible real estate at BayCon by sponsoring the top four inches of our event signage. Every attendee will use these signs to navigate the venue, making your brand message impossible to miss. Here’s why it’s a smart investment: • Prime Exposure: Enjoy day-long visibility in high-traffic areas, ensuring your sponsorship catches the eye of everyone passing by. • Meaningful Impressions: Event signage is essential for attendee navigation, so your sponsorship becomes part of their experience rather than just another ad. • Budget-Friendly Branding: By subsidizing the sign costs, you earn powerful brand placement at a fraction of typical marketing fees. • Positive Association: Align your organization with a forward-thinking event, allowing attendees to view your brand in a progressive, innovative light. Don’t miss this opportunity to literally rise above the competition! Secure your spot on the top of our signs and make a lasting impression at BayCon. Let’s collaborate to showcase your brand where it counts most—front and center to our entire community.

At BayCon, our Fan Tables are the heart of our community spirit—a dedicated space for fans to share, promote, and celebrate all things speculative fiction without the commercial pressures of the Marketplace. Fan Tables are intended for non-commercial interactions, such as distributing information, showcasing fan art, promoting zines, and sharing tickets or memberships for other non-profit conventions. They offer you the opportunity to engage with fellow enthusiasts, build grassroots networks, and highlight your creative projects in a collaborative, fan-focused environment. Please note that Fan Tables are not permitted to sell any merchandise, with the exception of tickets or memberships for non-profit conventions. If you’re ready to contribute to the vibrant, freewheeling culture of BayCon and showcase your passion for the fandom, we invite you to complete the Fan Table application below. Let us know your table’s theme and offerings so that we can help make your fan-driven presence an essential part of the BayCon experience.