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2027 EVENT INFORMATION
June 25-27, 2027
Tulsa Marriott Southern Hills & Ruffin Event Center
Artists at Tokyo, OK are merchants who may sell anything that is related to their own personal hard work, craft or designs but cannot be selling manufactured/pre-packaged items such as DVDs, keychains and plushies, etc.
APPLICATION & SELECTION
Artist selection is 100% juried. As all applications will be reviewed, artists MUST submit a way to view their work - website, Tumblr, Facebook photo gallery, etc.
This is strictly an application and does not guarantee you a space at the convention.
If you are invited to join the Shopping Bazaar, you will receive an email to confirm the charging of the card on file with your application.
Please note, artists are more than welcome to share space; however, we must be informed prior to the convention.
COST
Standard pricing is $300 per table plus taxes and processing fees (approx. $45).
This includes:
One (1) 6’ table
Two (2) full weekend badges
Two (2) chairs/table
Dedicated Internet Access
Please note, any artist can purchase up to two (2) tables.
Additional items available:
Additional badges - $55
Please note, there is a max of four (4) badges allowed per table purchased.
Additional item fees may be invoiced separately after table purchase.
CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.
2027 EVENT INFORMATION
June 25-27, 2027
Tulsa Marriott Southern Hills & Ruffin Event Center
Vendors at Tokyo, OK are merchants that sell/offer pre-packaged/manufactured items. Vendors MUST submit a way to view their wares - website, tumblr, Facebook photo gallery, etc.
Vendors may also include OS4CA/Event partners and guest booths.
APPLICATION & SELECTION
Spaces in the vendor room are invite-only. OS4CA does its best to balance variety and need, as well as try to ensure our vendors do the best they can during the weekend.
This is strictly an application and does not guarantee you a space at the convention.
If you are invited to join the Shopping Bazaar, you will receive an email to confirm the charging of the card on file with your application.
COST
Standard pricing is $800 per booth plus processing fees (approx. $50).
This includes:
One (1) 10’ x 10’ booth space
Two (2) full weekend badges/booth space
One (1) 6' table/booth space
Two (2) chairs/booth space (if needed)
Dedicated Wi-Fi access
Please note, any vendor can purchase up to four (4) booth spaces.
Additional items available:
- Additional badges - $55
- Additional tables - $10
Please note, there is a max of four (4) badges allowed per booth space purchased.
Additional item fees may be invoiced separately after table purchase.
CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.
2027 EVENT INFORMATION
June 25-27, 2027
Tulsa Marriott Southern Hills & Ruffin Event Center
An exhibitor is a merchant promoting branded items; however, OS4CA reserves the right to approve sales for an exhibitor, dependent upon review.
Exhibitors can include non-profit organizations, government or educational institutions, area events or conventions, as well as interest groups such as local anime/manga clubs. We also welcome local/regional authors/artists who are strictly promoting a book/webcomic/etc.
Exhibitors will also include guests, partners, and the selected charity for the current year’s convention.
TYPES OF EXHIBITORS
Exhibitors fall into two (2) categories.
Category I - includes guests, partners, the convention charity, non-profit organizations, and government or educational institutions.
Category II - includes community arts and enrichment groups such as local/regional authors or artists, interest groups such as local anime/manga clubs, and community programs/events with non-501(c)3 status.
APPLICATION & SELECTION
All exhibitors are required to complete this form as well. Like artists, exhibitors will need to to submit a website so that your work/services can be reviewed and exhibitor type assigned correctly.
This is strictly an application and does not guarantee you a space at the convention.
COST
Exhibitors who fall into Category I receive, at no cost to them:
Minimum one (1) 6’ table
Minimum two (2) full weekend badges
Two (2) chairs/table
One (1) tablecloth/table
Dedicated internet access
Please note, any Category I exhibitor can request up to two (2) tables. Category I exhibitors may also request an additional number of badges, which are subject to approval by OS4CA.
Exhibitors who fall into Category II will receive all the above and are subect to a $100 fee if sales of product/service will occur at event. OS4CA reserves the right to waive this fee in lieu of an exchange of product or services.
Category II exhibitors may also request an additional number of badges, which are subject to approval by OS4CA.
Please note that a form of payment will be required to complete this consideration regardless of category. If required, payment will only be processed upon approval of application and confirmation of acceptance.
CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.
Community sponsors typically provide a small discount or free themed item(s) for the duration of the event if the patron presents an Event Badge or entry. This would be a benefit available to all participants of the event.
Community Sponsors receive:
- One (1) sponsor specific promotion post or push notification per day across our social media and our Events App during the event, Thursday-Sunday.
- Their company logo in the special partnership section of the website.
- Advertisement of promotion on a Community Sponsor section of our website.
- Their company logo featured in our app and in our registration system.
- They are listed in our “Community Sponsor Thank You” Post.
- Two (2) weekend passes & two (2) Saturday Day passes to give away to staff members to attend the event.
We request all efforts be made to finalize details for these sponsorships a week before the event.
Attendee Sponsors typically offer one (1) or both (2) of the following options:
- Attendee Sponsor offers up to 1200 Standard Value Coupons or Vouchers for inclusion in our Early Bird/Pre-Registration/Katsura Club (VIP) Sponsored Bags, valid at least through the end of year.
- Attendee Sponsor offers 100 Premium Value Coupons or Vouchers for inclusion in our Sakura Club (VIP) Membership Package, valid at least through the end of Year.
In return, Attendee Sponsors receive:
- Two (2) sponsor specific promotion posts or push notification across our social media and our OS4CA Events App during the event, Thursday-Sunday.
- A mention in our Saturday reminder.
- Their company logo featured in our app and in our registration system.
- A distinction as Attendee Sponsor (Pre-Reg Sponsor, Sakura Sponsor, or Attendee Sponsor, depending on offerings) under Logo on our website and app.
- They are listed in our “Attendee Sponsor Thank You” Post.
- Promotion material placement at information desks and designated promo space and additional promotional material in sponsored bags.
- Their logo is featured on Event Staff shirts.
- Four (4) weekend passes to give away to staff members to attend the event.
The deadline to receive the Staff Shirt Logo benefit is a month before the event in order to accommodate shirt printing time.
Support Sponsors typically provide retail value prize support, experience vouchers, event entries, or pre-loaded in-store gift cards. In exchange, the sponsor will receive:
- Two (2) sponsor specific promotion posts or push notification across our social media and our OS4cA Events App during the event, Thursday- Sunday.
- They will be mentioned in our Saturday reminder.
- Their company logo will be featured in our app and in our registration system.
- A distinction as Attendee Sponsor (Pre-Reg Sponsor, Sakura Sponsor, or Attendee Sponsor, depending on offerings) under Logo on our website and app.
- Promotion material placement at information desks and designated promo space and additional promotional material in Sponsored bags.
- Their logo featured on Event Staff shirts.
- Four (4) weekend passes to give away to staff members to attend the event.
The deadline to receive the Staff Shirt Logo benefit is a month before the event in order to accommodate shirt printing time.
Staff Sponsors typically provide one of any of the following:
- Up to 300 Coupons or Vouchers for inclusion in our Staff Thank You package, valid at least through the end of year;
- A specific discount to patrons who show their staff member badge in store during the event; or
- A monetary or culinary donation specifically directed towards feeding our volunteer staff members during the event.
In return, Staff Sponsors receive:
- Two (2) sponsor specific promotion posts or push notification across our social media and our OS4CA Events App during the event, Thursday-Sunday.
- Their company logo featured in our app and in our registration system.
- A distinction as Staff Sponsor under Logo on our website and app.
- Acknowledgement in our “Staff Sponsor Thank You” Post.
- Promotion material placement at information desks and designated promo space.
- Their logo will be featured on Event Staff shirts.
- Three (3) weekend passes to give away to staff members to attend the event.
The deadline to receive the Staff Shirt Logo benefit is a month before the event in order to accommodate shirt printing time.
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Tulsa, Oklahoma, United States 
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