Palm Bay Community Market

About the event

Palm Bay is coming together and we're going BIG. Join us at The Palm Bay Community Market at Fred Poppe Regional Park, a large-scale community event bringing together 100+ vendors, food trucks, local businesses, makers, artists, nonprofits, live entertainment, family activities, and more for a full day of shopping, food, fun, and connection. With FREE public admission, an anticipated 2,500+ attendees, and an extensive promotional campaign across social media, community groups, local channels, signage, and strategic partnerships, this event is being built to draw a crowd and keep them there. For vendors, this is more than another booth opportunity. It's a chance to put your business in front of thousands of local shoppers, build brand awareness, make meaningful community connections, and be part of one of Palm Bay's newest large-scale community events. Big park. Big crowd. Big opportunity. Come showcase what you do, meet your community, and grow with Palm Bay!

Dates

Mar 20, 2027 · 12:00 PM - Mar 20, 2027 · 6:00 PM(GMT-04:00) Eastern Time (US & Canada)

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Location

Fred Poppe Regional Park

1951 Malabar Rd, Palm Bay, Florida 32907, United States

Directions

Parking instructions

OPEN TO THE PUBLIC! FREE ADMISSION & FREE PARKING!

Health & safety

The health, safety, and well-being of our vendors, customers, volunteers, and community members are a top priority. By participating in Palm Bay Community Fair, vendors agree to comply with the following guidelines: General Safety: Vendors are responsible for maintaining a safe and hazard-free booth space at all times. Walkways, entrances, exits, and neighboring vendor spaces must remain clear and unobstructed. All tents, canopies, displays, and equipment must be properly secured with adequate weights and/or stakes to prevent injury or damage due to wind or weather conditions. Vendors should regularly inspect their setup throughout the event to ensure it remains safe and stable. Food Vendors: Vendors selling food or beverages must comply with all applicable local, county, state, and federal health regulations.Food vendors are responsible for obtaining and maintaining any required permits, licenses, certifications, and inspections. Proper food handling, storage, preparation, and sanitation procedures must be followed at all times. Vendors must maintain appropriate temperatures for hot and cold food items and take necessary precautions to prevent contamination. Fire Safety: Open flames, propane tanks, generators, cooking equipment, and heating devices must be operated safely and in accordance with local regulations. Fire extinguishers are strongly recommended for all vendors and may be required for food vendors using cooking equipment. Flammable materials must be stored safely and away from ignition sources. Electrical Equipment: Vendors using electrical equipment are responsible for ensuring all cords, power sources, batteries, and generators are in safe working condition. Extension cords must be secured to minimize tripping hazards Palm Bay Farmers Market does not provide electrical service unless otherwise stated. Weather Awareness: Vendors are responsible for monitoring weather conditions and taking appropriate precautions to protect themselves, customers, and their property. In the event of severe weather, vendors must follow any instructions provided by market organizers. Market organizers reserve the right to delay, suspend, or close the event if conditions become unsafe. Children & Pets: Vendors are responsible for the supervision and safety of any children accompanying them. Pets brought by vendors must be well-behaved, properly restrained, and under control at all times. Aggressive or disruptive animals may be asked to leave the event. Emergencies: Any accident, injury, medical emergency, property damage, or safety concern should be reported to market staff immediately. Vendors are encouraged to maintain a basic first-aid kit at their booth. Compliance: Vendors who fail to follow health and safety guidelines may be asked to correct the issue immediately. Market organizers reserve the right to remove any vendor, display, equipment, or activity deemed unsafe or hazardous without refund. By participating in Palm Bay Community Market, vendors acknowledge their responsibility to operate safely and help create a welcoming, family-friendly environment for all attendees. Palm Bay Community Market is a family-friendly event. Vendors must ensure products, displays, language, music, and promotional materials are appropriate for a general audience, including children.

Artists, vendors & exhibitors applications

Interested in applying:

5 active applications

Nonprofit & Community Organization

Deadline: Feb 20, 2027

Apply now

As part of our commitment to supporting the organizations that serve our community, the Palm Bay Community Market is proud to offer complimentary booth space to qualifying 501(c) nonprofit organizations. There is no application fee or booth fee for approved nonprofits.

Nonprofit organizations are welcome to use their booth to connect with the community, share their mission, provide information and resources, promote programs and services, recruit volunteers, raise awareness, accept donations, and engage with the families and residents attending the market.

Nonprofit Eligibility

To qualify for a complimentary nonprofit booth:

Your organization must have current 501(c) nonprofit status
Proof of 501(c) status is required and must be uploaded with your application
Applications without the required documentation will not be approved
All activities planned for your booth must be disclosed in your application
Participation is subject to approval and booth availability

Booth Information
Approved nonprofit organizations will receive one complimentary 10' × 10' booth space.

Organizations are responsible for providing their own tent, tables, chairs, signage, displays, tent weights, and any other equipment needed for their booth.

Please be sure to read the Terms & Conditions included with this application before submitting.

If you have any questions, please email us at palmbayfarmersmarket@gmail.com.

We are grateful for the organizations that dedicate their time and resources to serving our community, and we look forward to giving you a space to connect with the people of Palm Bay.

Thank you for all that you do for our community!

Retail/Marketplace Vendor Application (Crafts/Handmade/Cottage/Pop Up)

Deadline: Mar 01, 2027

Apply now

Palm Bay Community Market at Fred Poppe Regional on Saturday, March 20th! This is a family friendly event, with over 2,500 attendees. Please be sure to read the "terms & conditions" on the application and email us at palmbayfarmersmarket@gmail.com if you have any questions.

If you are a commercial business, service industry business or a business wanting advertising/marketing - please refer to our Sponsor Vendor Application.

If you are a Food Vendor - please refer to the Food Vendor Application.

If you are a Drink vendor - please refer to the Drink Vendor Application.

Sponsor Vendor Application (Commercial Businesses/Brick and Mortar/Lead Gen. etc.)

Deadline: Mar 01, 2027

Apply now

Sponsoring the Palm Bay Community Market is more than advertising your business, it is an investment directly back into the market and the community we serve.

Sponsorship funds help us continue growing the market, increasing community awareness, supporting local organizations, and creating fun, family-friendly experiences that encourage residents to come out, stay awhile, and support local.

Sponsorship contributions may help fund:

Market signage and wayfinding throughout the event
Marketing and advertising to increase awareness and attendance
Printed and digital promotional materials
Community donations and support for participating nonprofit organizations
Complimentary or reduced-cost nonprofit and community booth spaces
Bounce houses and inflatable attractions
Kids' activities, games and craft stations
Face painting and children's entertainment
Hayrides and seasonal attractions
Live music and local entertainment
Holiday and themed market activities
Trick-or-treating and family activities during seasonal markets
Giveaways, contests and community prizes
Community resource and outreach initiatives
Market beautification, decorations and seasonal displays
Additional family-friendly attractions and experiences
Continued improvements that help the Palm Bay Farmers & Community Markets grow and better serve our community

Your Sponsorship Makes an Impact

Our goal is to create more than a place to shop.

The Palm Bay Community Market is designed to be a place where local businesses can grow, artists and makers can showcase their work, farmers and food producers can connect directly with their community, nonprofit organizations can reach the families they serve, and neighbors can come together for an affordable day of family fun.

Every sponsorship helps us reinvest in that mission.

By partnering with the Palm Bay Community Market, your organization helps us expand our reach, provide more community programming, support local organizations, create memorable experiences for families, and continue building a market that brings people together while keeping more support within our local community.

When you sponsor the Palm Bay Community Market, you're not just putting your name on an event, you're helping us build it.

Thank you for your support!

Food Trucks/Catering etc.Application

Deadline: Feb 20, 2027

Apply now

Palm Bay Community Market at Fred Poppe Regional Park on Saturday, March 20th! This is a family friendly event, with over 2,500 attendees. Please be sure to read the "terms & conditions" on the application and email us at palmbayfarmersmarket@gmail.com if you have any questions.

Cottage Food Bakers & Makers - please refer to the the Marketplace Vendors application.

Drink Vendors - Please refer to the Drink Vendors application.

Enclosed retail trailers - please refer to the Marketplace Vendors application

Coffee, Lemonade, Specialty Drinks Application

Deadline: Mar 01, 2027

Apply now

Cottage Food Bakers & Makers - please refer to the the Marketplace Vendors application.

Food Vendors - Please refer to the Food Vendors application.

We will only be accepting one vendor per category - lemnade, coffee, pre-bottled kombucha, packaged juices, or canned teas, etc.

Terms & Conditions

By submitting this application, you acknowledge that you have read, understood, and agree to the following terms and conditions: Vendor Set-Up & Operations: Vendor arrival begins at 8:00 AM. Vendors must move all vehicles out of the market area by 11:30 AM. All vendors must be fully set up and ready for business no later than 11:00 AM. The market is open to the public from 12:00 PM to 6:00 PM. Vendors are required to stay for the duration of the event to support the overall success of the market. Vendor Responsibilities: Vendors are responsible for providing all necessary equipment and supplies for their booth, including but not limited to: Tent/CanopyTables and Chairs Signage Tent Weights and/or StakesExtension Cords and Independent Power Sources (if needed) Electricity is not provided by the venue. Professional Conduct: Vendors and their staff are expected to conduct themselves in a professional, respectful, and courteous manner at all times. Appropriate attire and behavior are required while participating in the market. Weather Policy: Palm Bay Community Fair is a Rain or Shine event. Vendor fees are non-refundable due to weather-related decisions made by the vendor. Market organizers reserve the right to delay, modify, or cancel the event if severe weather or unsafe conditions arise. Vendor Fees & Cancellation Policy: Vendor fees are non-refundable and non-transferable once a vendor has been approved and accepted into the market. If a vendor withdraws, cancels, or fails to attend for any reason, no refund will be issued. Booth Location: Vendor spaces are located according to the assigned designation spots. Vendors should plan accordingly and ensure their setup is suitable for outdoor conditions. Liability Waiver: Vendors participate at their own risk and assume full responsibility for their property, products, equipment, and personnel. Vendors agree to release, indemnify, and hold harmless Palm Bay Community Fair, its organizers, volunteers, sponsors, venue owners, and affiliates from any claims, damages, losses, injuries, liabilities, or expenses arising from participation in the event. Clean-Up: Vendors are responsible for maintaining a clean booth space throughout the event. At the conclusion of the market, vendors must remove all equipment, products, trash, and debris, leaving their space in the same condition in which it was found. Acceptance of Terms: Submission of this application constitutes an electronic signature and confirms the vendor's agreement to abide by all Palm Bay Community Fair rules, regulations, and policies. Product Approval: Palm Bay Community Fair reserves the right to approve, deny, or remove any vendor, product, display, or activity deemed inappropriate, unsafe, or inconsistent with the market's mission and community standards.

Hosted by Hiraeth Collective

Joined Eventeny in April 2026

6 events

Palm Bay, Florida, United States