Retail/Marketplace Vendor Application (Crafts/Handmade/Cottage/Pop Up)

Palm Bay Community Market at Fred Poppe Regional on Saturday, March 20th!  This is a family friendly event, with over 2,500 attendees. Please be sure to read the "terms & conditions" on the application and email us at palmbayfarmersmarket@gmail.com if you have any questions. 

If you are a commercial business, service industry business or a business wanting advertising/marketing - please refer to our Sponsor Vendor Application.

If you are a Food Vendor - please refer to the Food Vendor Application.

If you are a Drink vendor - please refer to the Drink Vendor Application.

Vendor Arrival, Setup & Weather Policy

Please read all instructions carefully prior to market day.

Arrival & Setup

• Please do not arrive before your designated arrival window of 8:00AM - 9:00AM or 9:30AM - 10:30AM
• Vendor spaces are assigned based on the number of approved vendors. We only accept the number of vendors that can comfortably fit within the designated market area.
• There is no need to arrive early to secure a space.
• Vendors will set up in designated spots. 
• Leave approximately 2 feet between tents to maximize space for all participating vendors.
• Tent Weights: Weight Minimum of 40lbs per leg on tent. Host holds the right to refuse set up and request break down of any vendor that does not comply with this requirement. *Vendor agrees to this requirement upon submission of this application.

Park Safety Requirements

• This event takes place in a public city park.
• Vendors must exercise extreme caution when driving, unloading, setting up, operating, and breaking down.
• Pedestrian safety must be prioritized at all times.
• Smoking is prohibited within the event area.

Vendor Responsibility

Please ensure you are fully prepared prior to market day, including knowing:

• The event name
• The event location
• Your setup requirements
• Arrival procedures

Questions should be directed to event organizers prior to market day whenever possible. Event mornings are extremely busy, and advance communication helps ensure a smooth experience for everyone.

Weather Policy
This is a rain-or-shine event. Due to Florida's rapidly changing weather conditions, event organizers will not make cancellation decisions prior to the day of the event. If rain is expected before the scheduled opening time, setup may be delayed to allow vendors and attendees to enjoy a reasonable portion of the market. If rain is expected later in the event, the market will typically proceed as scheduled.
Weather-related operational decisions will be made based on real-time conditions and communicated to vendors as needed.

Refund Policy
Vendor fees are non-refundable.
No refunds or credits will be issued unless the event organizer cancels the event.
Vendor withdrawal, weather concerns, scheduling conflicts, or other circumstances do not qualify for refunds or credits.

*Back charges will result in immediate disqualification from all current and future events hosted by Palm Bay Farmers Market, Palm Bay Community Market & Hiraeth LLC dba Hiraeth Collective.

Thank you for your cooperation and for helping create a safe, organized, and enjoyable market experience for everyone!