Margaret Farmers Market

Event Terms & Conditions – Vendors By applying to and participating in East Coast Marketplace – Margaret Farmers Market (“Event”), you agree to the following terms and conditions: 1. Event Dates & Hours The market operates on Sundays from 10:00 AM to 6:00 PM, rain or shine, unless otherwise communicated in writing by the organizer. Vendors must be fully set up and ready to operate by opening time and remain set up until closing, unless specifically authorized by the organizer. 2. Vendor Categories & Products Vendors must accurately select the category that best describes their products (hot food, prepared foods, beverages, art/handmade, clothing/accessories, wellness, pet products, etc.) and may only sell items approved in their application. Any changes or additions to product lines must be requested in advance and approved by the organizer. The sale, display, or distribution of counterfeit merchandise, unauthorized replicas, or trademark/copyright-infringing goods is strictly prohibited. Violators will be immediately removed from the event without refund and permanently banned. 3. Licenses, Permits & Compliance All vendors operate as independent contractors and are solely responsible for collecting and remitting all applicable Florida state and local sales taxes. All food and beverage vendors are responsible for holding and maintaining all required licenses, permits, and inspections, including: A valid Florida DBPR food permit, and Any required Food Handler certifications for staff handling food, plus any applicable city/county requirements. Vendors must upload the required documentation through this application when requested. Vendors agree to comply with all federal, state, and local health, safety, and business regulations at all times. 4. Insurance – Certificate of Insurance (COI) All vendors are required to carry general liability insurance with minimum limits of $1,000,000 per occurrence and a $2,000,000 general aggregate. Vendors must provide a Certificate of Insurance (COI) naming East Coast Marketplace LLC and the City of Miami as additional insured. Vendors participate at their own risk and are responsible for submitting accurate and current insurance documentation. 5. Setup, Breakdown & Attendance Vendors must arrive on time for setup, follow all load-in instructions, and complete setup within the time window provided by the organizer. No early breakdown is allowed without prior approval. Breakdown and clean-up must be completed within the time window designated after 6:00 PM. Vendors are responsible for keeping their area clean during the event, removing all trash, and returning the space to its original condition. Failure to remove all trash off-site will result in a $100.00 cleaning fee charged to the card on file. 6. Tents, Equipment & Safety Vendors are responsible for providing their own 10x10 tent, tables, displays, and any required equipment, unless otherwise stated. All tents must be properly weighted and secured for wind safety at all times with a minimum of 20 lbs of weight per tent leg. Any electrical needs must be requested in advance and approved by the organizer. Vendors agree to operate safely, keep walkways clear, and immediately report any hazards or incidents to the organizer. 7. Health & Safety Guidelines Vendors must follow all applicable health and safety regulations, including state and local rules for food handling, storage, and service. Food vendors must keep all food at safe temperatures, use proper coverings, wear gloves when appropriate, and maintain clean work surfaces and equipment. All vendors must keep their booth area free of hazards (loose cords, unstable displays, blocked walkways) and promptly address any spills or safety issues. Any equipment producing heat or flame must be supervised and operated in compliance with fire and park regulations. Vendors must comply with on-site instructions from the organizer, park staff, or public safety officials regarding weather, crowd control, and emergency procedures. 8. Fees, Payments & Refunds All vendor registrations, date selections, and booth reservations must be managed exclusively through the Eventeny platform. Vendors must maintain a valid credit card on file within the application. Weekly Auto-Billing: For each reserved Sunday market, the Eventeny system will automatically process and charge the booth fee using the card on file every Tuesday prior to the event. Cancellations & Refunds: To cancel without being charged, vendors must officially cancel their reservation within Eventeny before Tuesday. Once the card on file is charged on Tuesday, all fees are strictly non-refundable and non-transferable. No refunds or credits will be granted for any reason, including vendor cancellations after payment, no-shows, or late arrivals. Force Majeure: Only if an event is entirely canceled by the organizer due to adverse weather or circumstances beyond our reasonable control, a credit will be issued for a future date. 9. Weather & Event Changes This is primarily a rain-or-shine event. The organizer reserves the right to modify event hours, postpone, or cancel a date in the case of severe weather, unsafe conditions, or circumstances beyond its control. In such cases, the organizer will communicate updates as soon as reasonably possible. Any credits or adjustments due to weather or cancellation are at the sole discretion of the organizer. 10. Conduct & Branding Vendors agree to maintain a professional, respectful, and family-friendly environment. Harassment, discrimination, aggressive sales tactics, excessively loud music, or any behavior deemed inappropriate by the organizer may result in immediate removal from the event and/or exclusion from future events. Vendors agree to use the event’s name and branding only as permitted and not to misrepresent their relationship with East Coast Marketplace. 11. Liability & Indemnification Vendors participate in the event at their own risk. The organizer, property owners, venue partners (including the City of Miami), sponsors, and their agents are not responsible for loss, theft, damage, or injury to persons or property. Vendors agree to release, indemnify, and hold harmless the organizer and related parties from any claims arising out of or related to their participation, to the fullest extent permitted by law. 12. Marketing & Media By participating in the event, vendors grant the organizer permission to use photos, video, and recordings of their booths, products, logos, and participation for promotional and marketing purposes, without additional compensation. 13. Assignment & Space Management Booth locations are assigned at the discretion of the organizer and may be adjusted as needed for event operations, flow, and safety. Vendors may not sublease, share, or transfer their space without prior written approval from the organizer. 14. Acceptance & Enforcement Submission of an application does not guarantee acceptance. The organizer reserves the right to approve or deny any application and to remove vendors who fail to comply with these terms and conditions. Failure to follow guidelines may result in immediate removal from the event and/or exclusion from future events. By submitting this application and/or paying event fees, you acknowledge that you have read, understand, and agree to these Terms & Conditions for Margaret Farmers Market.