Food Vendors

Vendor Application – Margaret Farmers Market

Thank you for your interest in becoming a vendor at Margaret Farmers Market, a Sunday outdoor market at Margaret Pace Park in Miami. This application is for local businesses, makers, and food concepts who want to join our weekly market and connect with the community along Biscayne Bay.

The market runs every Sunday from 10:00 AM to 6:00 PM. All booths are 10x10 spaces. We welcome a curated mix of hot food and beverage vendors, prepared foods (baked goods, sweets, dairy, packaged foods), fresh and healthy options, art and handmade goods, clothing and accessories, wellness brands, and pet-focused products.

Please complete this application in full, upload the required documents (including Certificate of Insurance for all vendors and DBPR + Food Handler documentation for food vendors), and provide clear details about your products. Submitting an application does not guarantee a spot; our team reviews all submissions to maintain a balanced vendor mix and overall market experience. If approved, you will receive a confirmation email with your date(s), setup instructions, and payment information.

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Event Terms & Conditions – Vendors
By applying to and participating in East Coast Marketplace – Margaret Farmers Market (“Event”), you agree to the following terms and conditions:

1. Event Dates & Hours
The market operates on Sundays from 10:00 AM to 6:00 PM, rain or shine, unless otherwise communicated in writing by the organizer. Vendors must be fully set up and ready to operate by opening time and remain set up until closing, unless specifically authorized by the organizer.

2. Vendor Categories & Products
Vendors must accurately select the category that best describes their products (hot food, prepared foods, beverages, art/handmade, clothing/accessories, wellness, pet products, etc.) and may only sell items approved in their application. Any changes or additions to product lines must be requested in advance and approved by the organizer.

3. Licenses, Permits & Compliance (Food Vendors)
All food and beverage vendors are responsible for holding and maintaining all required licenses, permits, and inspections, including:

A valid Florida DBPR food permit, and
Any required Food Handler certifications for staff handling food,
plus any applicable city/county requirements. Vendors must upload the required documentation through this application when requested. Vendors agree to comply with all federal, state, and local health, safety, and business regulations at all times.
4. Insurance – Certificate of Insurance (COI)
All vendors are required to carry general liability insurance and to provide a Certificate of Insurance (COI) naming the organizer and/or venue as additional insured if requested. Vendors participate at their own risk and are responsible for submitting accurate and current insurance documentation.

5. Setup, Breakdown & Attendance
Vendors must arrive on time for setup, follow all load-in instructions, and complete setup within the time window provided by the organizer. No early breakdown is allowed without prior approval. Breakdown and clean-up must be completed within the time window designated after 6:00 PM. Vendors are responsible for keeping their area clean during the event, removing all trash, and returning the space to its original condition.

6. Tents, Equipment & Safety
Vendors are responsible for providing their own 10x10 tent, tables, displays, and any required equipment, unless otherwise stated. All tents must be properly weighted and secured for wind safety at all times. Any electrical needs must be requested in advance and approved by the organizer. Vendors agree to operate safely, keep walkways clear, and immediately report any hazards or incidents to the organizer.

7. Health & Safety Guidelines
Vendors must follow all applicable health and safety regulations, including state and local rules for food handling, storage, and service. Food vendors must keep all food at safe temperatures, use proper coverings, wear gloves when appropriate, and maintain clean work surfaces and equipment. All vendors must keep their booth area free of hazards (loose cords, unstable displays, blocked walkways) and promptly address any spills or safety issues. Any equipment producing heat or flame must be supervised and operated in compliance with fire and park regulations. Vendors must comply with on-site instructions from the organizer, park staff, or public safety officials regarding weather, crowd control, and emergency procedures.

8. Fees, Payments & Refunds
Booth fees must be paid in full after approval, by the deadlines communicated in this application or by invoice. Unless expressly stated otherwise, all fees are non‑refundable, including in the case of no‑shows, late arrivals, or vendor cancellations. Credit transfers to future events are at the sole discretion of the organizer. The organizer may offer different booth rates for returning/existing vendors versus new vendors; eligibility for any discounted rate is determined solely by the organizer.

9. Weather & Event Changes
This is primarily a rain‑or‑shine event. The organizer reserves the right to modify event hours, postpone, or cancel a date in the case of severe weather, unsafe conditions, or circumstances beyond its control. In such cases, the organizer will communicate updates as soon as reasonably possible. Any credits or adjustments due to weather or cancellation are at the sole discretion of the organizer.

10. Conduct & Branding
Vendors agree to maintain a professional, respectful, and family‑friendly environment. Harassment, discrimination, aggressive sales tactics, excessively loud music, or any behavior deemed inappropriate by the organizer may result in immediate removal from the event and/or exclusion from future events. Vendors agree to use the event’s name and branding only as permitted and not to misrepresent their relationship with East Coast Marketplace.

11. Liability & Indemnification
Vendors participate in the event at their own risk. The organizer, property owners, venue partners, sponsors, and their agents are not responsible for loss, theft, damage, or injury to persons or property. Vendors agree to release, indemnify, and hold harmless the organizer and related parties from any claims arising out of or related to their participation, to the fullest extent permitted by law.

12. Marketing & Media
By participating in the event, vendors grant the organizer permission to use photos, video, and recordings of their booths, products, logos, and participation for promotional and marketing purposes, without additional compensation.

13. Assignment & Space Management
Booth locations are assigned at the discretion of the organizer and may be adjusted as needed for event operations, flow, and safety. Vendors may not sublease, share, or transfer their space without prior written approval from the organizer.

14. Acceptance & Enforcement
Submission of an application does not guarantee acceptance. The organizer reserves the right to approve or deny any application and to remove vendors who fail to comply with these terms and conditions. Failure to follow guidelines may result in immediate removal from the event and/or exclusion from future events.

By submitting this application and/or paying event fees, you acknowledge that you have read, understand, and agree to these Terms & Conditions for Margaret Farmers Market.