2027 Mother's Day Market

Vendor Terms & ConditionsMother's Day Spring Market at Wildside WinerySaturday, May 8, 2027 | 12–7 PMSunday, May 9, 2027 | 12–5 PMWildside Winery | 5500 Troy Pike, Versailles, KYBy submitting a vendor application, applicants acknowledge and agree to the following terms and conditions.1. Vendor Selection & CurationThe Mother's Day Spring Market is a thoughtfully curated event designed to celebrate creativity, craftsmanship, and meaningful gifts especially selected for Mom.Priority is given to handmade products, original artwork, locally grown goods, and artisan creations. A select number of boutique and specialty retail vendors may also be accepted.Vendors are selected based on product quality, originality, presentation, gift appeal, and the overall balance of the marketplace.Submitting an application does not guarantee acceptance.Wildside Winery reserves the right to limit duplicate vendors and product categories, decline applications that do not complement the event, and make final decisions regarding vendor selection.Vendors may sell only the products and services represented in their approved application. Significant changes to inventory or offerings must be approved by Wildside Winery before the event.2. Vendor Fees & PaymentApplication Fee: $5 (nonrefundable)Booth Fee: $125 for both daysThe application fee is collected upon submission and does not guarantee acceptance.If accepted, the $125 booth fee will be charged automatically through Eventeny at the time of approval.By submitting an application, vendors acknowledge and agree to this payment process.The application fee is nonrefundable. Booth fees are refundable only under the cancellation conditions outlined in Section 10.3. Outdoor Event & Weather PreparednessThis is an outdoor event held rain or shine.Vendors are responsible for preparing for changing weather conditions, including rain, wind, heat, and cold.All vendors must:Provide appropriate weather protection for their products and displays.Secure tents with proper weights.Maintain safe booth conditions throughout the event.Follow any weather-related instructions issued by event staff.No refunds will be issued due to ordinary weather conditions.Wildside Winery reserves the right to delay, suspend, reschedule, or modify event operations when severe weather or unsafe conditions require it.4. Setup & BreakdownVendors must be fully set up and ready for customers before the event opens each day.Early breakdown is not permitted.Saturday: Vendors must remain set up until 7 PM.Sunday: Vendors must remain set up until 5 PM.Specific setup times, unloading procedures, vendor parking instructions, and space assignments will be provided closer to the event.Vendors participating in both days may leave their tents and displays overnight at their own risk. Wildside Winery is not responsible for items left on the property.Failure to follow setup or breakdown instructions may affect eligibility for future Wildside Winery events.5. Booth Space, Equipment & ElectricityVendors are responsible for providing their own:Tents and appropriate tent weightsTables and chairsDisplays and signageWeather protectionAny additional equipment necessary for their operationsAll displays must remain within assigned booth spaces and must not obstruct walkways, neighboring vendors, or emergency access.Electricity is not available.Generators are approved on a case by case basis. Amplified sound of any type is not permitted. 6. Conduct & PresentationWildside Winery is a family-friendly and dog-friendly venue.Vendors are expected to maintain a professional, welcoming, and respectful atmosphere.All products, signage, and displays must be appropriate for a general audience and consistent with the approved application.Vendors are encouraged to create attractive, thoughtfully arranged displays that complement the spring market atmosphere.Aggressive sales tactics, disruptive behavior, unauthorized amplified sound, and inappropriate conduct are prohibited.7. Removal for Misconduct or NoncomplianceWildside Winery reserves the right to require a vendor to leave immediately if their behavior, products, or setup are unsafe, inappropriate, disruptive, or otherwise violate these terms.Reasons for removal may include:Unsafe or unsecured tents and displaysAggressive, disrespectful, intoxicated, or disruptive behaviorProducts or signage inconsistent with the approved applicationFailure to follow event staff instructionsViolations of applicable laws or safety requirementsUnauthorized early breakdownVendors removed for misconduct or noncompliance will not receive a refund and may be excluded from future Wildside Winery events.8. Licenses, Permits & ComplianceVendors are responsible for obtaining and maintaining all licenses, permits, registrations, and approvals required for their products or services.Food vendors must comply with applicable local and Kentucky health regulations, including any required food-service permits.Vendors are responsible for collecting and remitting applicable sales taxes.9. Liability & InsuranceVendors participate at their own risk and are responsible for their own property, equipment, products, employees, and operations.To the extent permitted by applicable law, Wildside Winery is not responsible for loss, theft, or damage to vendor property or for injuries arising from a vendor's activities, equipment, or operations.Vendors are encouraged to maintain appropriate general liability insurance.10. Vendor Cancellations, Event Changes & RefundsApplication FeesThe $5 application fee is nonrefundable, including when an application is denied or withdrawn.Vendor CancellationsVendors canceling more than 30 days before the event may request a refund of their booth fee.Vendors canceling within 30 days of the event are not eligible for a refund.No-shows forfeit their booth space and all fees paid.Failure to attend either event day does not qualify a vendor for a partial refund.Event ChangesWildside Winery reserves the right to reschedule the event due to severe weather, emergencies, or circumstances beyond its reasonable control.If the event is rescheduled, approved vendor spaces and payments will transfer to the new date.If Wildside Winery cancels the event entirely without rescheduling, booth fees will be refunded.Application fees remain nonrefundable.11. Branding, Photography & PromotionBy participating, vendors grant Wildside Winery permission to photograph or record their booth, products, and event participation for promotional purposes.Wildside Winery may use participating business names, logos, and submitted product images in marketing materials, social media, websites, and future event promotions.Vendors are encouraged to share event promotions and tag Wildside Winery.12. Scam AwarenessAll official vendor applications and payments are processed through Eventeny or channels expressly identified by Wildside Winery.Wildside Winery is not responsible for payments made to unauthorized individuals or third parties.Vendors should disregard individuals soliciting vendor payments through social media comments or unofficial messages.13. Final AuthorityWildside Winery reserves the right to:Assign or adjust vendor locations.Limit duplicate products and vendor categories.Modify event operations when necessary.Enforce safety and conduct requirements.Make final decisions regarding vendor participation.Remove vendors who violate these terms.These policies are intended to protect participating vendors, maintain a welcoming environment, and provide guests with a beautiful, thoughtfully curated Mother's Day shopping experience.Questions?Text 859-202-0709 (text messages only).Wildside WineryLocally owned. Wildly loved. ?