About the Event: The Baldwin Park St. Patrick's Festival is a street closure event with vendors, food trucks, performances, and entertainers. The event is held from 12pm-6pm in Baldwin Park Village Center at 4990 New Broad Street, Orlando, FL 32814.
Dates: March 14th, 2020
March 13th, 2021
March 12th, 2022
About the Producers: Consult BOOM, Inc. is a full-service marketing and events company that specializes in helping small businesses fill in the gaps needed to run a successful company. BOOM has been producing events in the Baldwin Park area for over 8 years, and currently hosts almost 20 events in Baldwin Park a year.
Questions about the event? Call us at 407-801-9562 or email info@baldwinparkevents.com.
More information about upcoming events can be found at BaldwinParkEvents.com.
GENERAL RULES
By signing up for the event, you agree to follow every rule stated in this book, and agree to accept any consequences that may result from not following the event rules.
The first offense of fraction will result in a verbal warning.
The second offense will result in a written warning.
Third offense will result in termination of the vendor for the remainder of the event year or a minimum of 3 months.
If at any time Consult BOOM, Inc. or The Baldwin Park Joint Committee deems the conduct unprofessional, staff will verbally warn the participant. If the unprofessional conduct continues, staff reserves the right to shut down the non-compliant booth without the possibility of a refund and possible suspension or exclusion from other events that Consult BOOM, Inc. or The Baldwin Park Joint Committee produces.
Products or categories currently not accepted, but not limited to:
Resale Items
Flea Market style items
Illegal or prohibited items
By participating in this event, you consent to Consult BOOM, Inc. and The Baldwin Park Joint Committee and other publications the right to photograph, or video any vendor and booth at any time. All images are property of Consult BOOM, Inc. and The Baldwin Park Joint Committee or the publications which took the video/photos.
Consult BOOM, Inc. and The Baldwin Park Joint Committee may increase or decrease the event size for any reason at any time.
No subletting or sharing of booths is permitted without written consent from Consult BOOM, Inc.
There is no handing out of any food or beverage allowed without written consent from Consult BOOM, Inc.
No alcohol of any kind can be served/sold at the event with express written consent from Consult BOOM, Inc. and the Baldwin Park Joint Committee.
Our event falls under the City of Orlando jurisdiction; with that, ALL vendors must comply with the Single-Use Plastic Ban. You can read more about the ban here: http://bit.ly/2qGUUQo
ONLY the items listed in your description will be accepted. Any new items being sold at the event without letting us know is a violation of our rules.
There is no smoking or vaping in or near your booth, or other vendor booths. Vendors who wish to smoke or vape during the event may do so 50ft away from other vendors or event space.
There is absolutely no illegal substances that shall be consumed, kept, bought, or sold within the event area or under the event name.
Collection of sales tax, when required, is the sole responsibility of the vendor.
Approved vendors must have an ACTIVE BUSINESS LICENSE (TAX RECEIPT) from the city or county in which their business is located. It is the responsibility of the vendor to obtain all appropriate licenses and to have those in their booth at all times. Vendors are also responsible for keeping current state, county, and city licenses. Event Director may ask to see licenses at any time.
All vendors who are selling food/beverages, Health, Wellness, or cosmetics (soaps, massages, oils, face-painting, etc. please ask about your product if you are unsure) will be required (NO EXCEPTIONS) to submit a Certificate of Liability Insurance with the following as Certificate Holder and Additionally Insured:
Consult BOOM, Inc. 522 S. Hunt Club Blvd #243, Apopka, FL 32703
Baldwin Park Joint Committee, Resident Owner Association & Commercial Owner Association, 1913 Meeting Place, Orlando FL 32814
You are REQUIRED to have tent weights on your tents. Those who do not have tent weights on the day of the event may incur an extra fee whether or not we are able to rent weights to you on the day of the event.
APPLICATION/PLACEMENT
A new application will be required annually and will remain in effect until changes are made or until termination of the applicant. Application rules remain in effect for the entire event year.
Every effort shall be made to supply vendor/exhibitor with his/her booth/location choice; however, Consult BOOM, Inc. and The Baldwin Park Joint Committee will be responsible for vendor/sponsor placements throughout the community and will do so based on your request and the successful "flow" of the event. Sponsors will receive priority placement, followed by vendors who paid for the year, then 5 months, then monthly. Final placement layouts will be provided via email to all participants the Monday before the event. Consult BOOM, Inc. and The Baldwin Park Joint Committee reserves the right to make changes in booth assignments (including after the final layout has been published and on the day of the event) as they deem necessary.
Any approved vendor must notify Consult BOOM, Inc., Inc of ANY changes to their application including but not limited to items, ownership, phone numbers, etc.
All vendors are required to describe what they are selling/distributing in the application. Only those items listed will be allowed. Exclusivity of product or service is not offered due to the inclusive nature of the event. However, Consult BOOM, Inc. and The Baldwin Park Joint Committee reserves the right to limit the number of "like-kind" exhibitors.
We will only allow one representative from companies like Mary Kay Cosmetics, Trades of Hope, It Works, etc. to exhibit at any one event. Any vendor that sells a product that has not been previously approved by Consult BOOM, Inc. or is not in compliance with the St. Patrick’s Festival Rules, may result in immediate termination, forfeit fees paid, and banned from future events.
Vendor application fees are non-refundable. Consult BOOM, Inc. and The Baldwin Park Joint Committee reserves the right to refuse, remove, suspend, or exclude any vendor for any reason at any time. We aim to have 50% of our vendors to be artists, and to limit the amount of like-kind vendors like jewelry, and other handcrafted items.
You MUST rent a 10x10 space to participate in the St. Patrick’s Festival. Anyone found participating in the event without renting a space will be removed.
Booths may be paid by Credit Card or Check. Bounced checks will incur a $35 fee. WE DO NOT ACCEPT Cash, Money Order, Cashier’s Check, ACH Transfers, or any other forms of payment.
INCLEMENT WEATHER/POLICIES
All participants understand that Consult BOOM, Inc. and The Baldwin Park Joint Committee has no control over festival attendance, inclement weather or any other unforeseen events. Consult BOOM, Inc. and The Baldwin Park Joint Committee will not be held responsible for any loss, injury or damage to any person or property that may occur as a result.
All participants understand that the event will be held from 5:30-9:30pm (RAIN OR SHINE), no refunds will be considered due to weather conditions.
If the event must be canceled (at the discretion of Consult BOOM, Inc. and The Baldwin Park Joint Committee), your booth fees will be forwarded to another event within Baldwin Park Events or will be refunded. An incoming thunderstorm DOES NOT MEAN an event cancellation. REFUNDS will not be given if you choose not to participate. We do expect from time to time to temporarily shut down the event due to dangerous weather conditions.
Our complete list of emergency procedures is listed on our website that includes weather and other dangerous occurrences.
DAY-OF
Set-up and registration begins at 10:00am on the day of the event (subject to change). All vendors are required to check-in at their assigned check-in location. Set up must be substantially completed by 11:45am*. Due to limited space, booths will only be held until 11:30am on the day of the event. Participants that do not check-in or are not setting up by 11:30am may forfeit their opportunity to display at the event as well as any registration fees paid. SET UP is not permitted until all current fees and other owed monies are paid in full. *NOTE: If it is raining during set up time, you may wait to set up your tent and items until the rain has passed.
All vendors who are unloading their items into their booths must COMPLETELY unload their items into their designated space, then IMMEDIATELY remove their vehicle and park in a legal parking space outside of the street closure. DO NOT start setting up ANY part of your booth until your vehicle is parked in a legal parking space. During breakdown, COMPLETELY breakdown your booth, then find an event staff member to be granted permission to bring your car into the closure. NO EXCEPTIONS. Consult BOOM, Inc. and The Baldwin Park Joint Committee reserves the right to use legal action to remove any vehicles from the street that are illegally parked, or causing any interference of any kind with the event. Consult BOOM, Inc. and The Baldwin Park Joint Committee is not responsible for any damages, injury, or accidents to any vehicle at any time.
There is no parking in the street closure, or in the Publix Parking lot. Please park in a legal parking spot within Baldwin Park.
All equipment necessary for set up and display at the event (tents w/weights, tables, chairs, dollies, carts, lighting, extension cords, duct tape, etc) will be solely the responsibility of each vendor/exhibitor.
Although electricity is available to all vendors (BUT IS NOT GUARANTEED), it is shared and some booths may have closer access than others. Vendors are encouraged to come equipped with at least a 25-foot extension cord, surge protector and duct tape to cover cords in walkways. Battery-operated lighting is encouraged.
Electrical cords MUST be covered with duct tape or heavy-duty rugs to avoid a tripping hazard, and keep the event safe.
All tented booths MUST have tent weights of at least 10lbs per leg. Failure to do so may result in removal of tent, or termination from event. Renting weights from Consult BOOM, Inc is an option on a first-come-first-served basis.
Displays are to be of professional quality. No displays over 10ft. in height or extending beyond the assigned booth area are permitted. All packaging materials and boxes are to be stored out of sight.
Consult BOOM, Inc. and The Baldwin Park Joint Committee reserves the right to prohibit signs, banners and/or groups marketing or promoting illegal, obscene or pornographic items. Vendors displaying such items will be dismissed from the event and forfeit any fees paid. Consult BOOM, Inc. and The Baldwin Park Joint Committee. reserves the right to determine what items are appropriate and allowable.
Vendor/exhibitor must conduct all activities and sales within the designated booth space only. No distribution of literature, flyers, handbills, petitions, surveys, etc. may be conducted outside your booth space, on or about the premises, inside or out, without express written permission of Consult BOOM, Inc. Violation of this rule may result in the immediate shut down of the vendor or sponsor space, without the possibility of a refund.
All booths and exhibits must be attended at all times; personal property is the sole responsibility of the exhibitor. Consult BOOM, Inc. and The Baldwin Park Joint Committee shall not be responsible for lost, stolen or damaged items.
Amplification of music or voice, which could constitute a nuisance to co-exhibitors and/or guests, shall not be permitted.
All state and local ordinances regarding nudity and obscenity will be strictly enforced. No indecent exposure of private body parts is allowed. Appropriate attire is required.
All vendors/exhibitors are expected to conduct themselves in a professional manner. Vendors/exhibitors will be held responsible for the conduct of themselves, representatives, and guests inside their booth(s).
UNDER NO CIRCUMSTANCE may a vendor approach another vendor or representative to discuss vendor activities, whether operational or product issues. ALL CONCERNS will be reported to Consult BOOM, Inc.
Vendors must maintain a professional appearance during the event including but not limited to clean clothes, hair, hands, feet, shoes, etc.
All Vendors are required to have adequate lighting installed during the event and must be turned on before sunset. Electricity is not promised, so battery-operated lighting is recommended.
Our staff will be there to monitor booths and vendors. If at any time, a vendor or booth display is different than the application, the responsible party may be asked to remove such items, or risk termination.
Tear down may not begin before 6:00pm and must be completed by 7:30pm. Your area must be left clean and free of debris. Vendors are responsible for all cleanup in the 10x10 space and the vicinity around their operations. Excessive trash or items left behind will incur a fee based on the amount left behind.
CANCELLATION/LATE POLICY
If a vendor cancels at least 1 day before the event date, they will receive no consequences and will forfeit all fees paid.
Late Cancellation: If a vendor cancels the day of the event, the vendor will not face any other consequences and will forfeit all fees paid, but the cancellation will be recorded on the vendor’s record with Consult BOOM, Inc. and The Baldwin Park Joint Committee.
Late Set-up: If a vendor is late to the event, the vendor risks being excluded from the event and possible termination from other events held by Consult BOOM, Inc. and The Baldwin Park Joint Committee.
No-Show: If the vendor does not show up to an event, and does not call or text (407-443-6110) before the event, it is considered a No-Show. The first time a vendor no-shows, the vendor will be required to pay a $25 reinstatement fee before being accepted into any Baldwin Park Events. The second no-show, the vendor will be terminated from the events for a minimum of 3 months, at the Event Director’s discretion.
How to Cancel for an event
24 hours before event time: Email info@baldwinparkevents with your business name and your cancellation notice.
Less than 24 hours before event time: Text 407-443-6110 with your business name and cancellation notice. Emails day-of will not be monitored.
By signing up for the event, you agree to follow every rule stated above, and agree to accept any consequences that may result from not following the event rules. Additionally, the signee will indemnify the Baldwin Park St. Patrick's Festival, Consult BOOM, Inc., and The Baldwin Park Joint Committee and hold them harmless from and against all claims, actions, damages, liability, and /or expenses connected with or arising out of the loss of life, personal injury and or damages to life or property arising from or out of any occurrence in, upon or around the Baldwin Park St. Patrick's Festival (Consult BOOM, Inc. and The Baldwin Park Joint Committee) event, including parking lot and any adjoining property to the event, occasioned wholly or in part by any act or omission of an exhibitor, its agents or employees and shall protect The Baldwin Park St. Patrick's Festival (Consult BOOM, Inc. and The Baldwin Park Joint Committee) in connection with any act or conduct of any person(s) whether or not a party or privy hereto. The participant agrees to rely solely on its own insurance for any losses or injury arising out of or associated with this event. The Baldwin Park St. Patrick's Festival participant agrees to abide by all event rules above and with all applicable local ordinances and state laws. This agreement and any attachments and exhibits are the complete and exclusive agreement between the parties and may only be modified, or any rights under it waived by a written document executed by all parties. By signing this agreement for the Baldwin Park St. Patrick's Festival (Consult BOOM, Inc., Inc. and The Baldwin Park Joint Committee), the undersigned agrees to abide by all clauses set forth in this agreement and digitally signs this agreement on behalf of him/herself and business or group, its employees, officers, directors and volunteers. Failure to comply will us the right to terminate this agreement. Participant agrees to immediately vacate premises and forfeit any and all fees paid for the privilege of participation upon notice of violation of this agreement.
