RESERVATIONS & PAYMENT: Applications for participation and all applicable payments must be received by Consult BOOM, NO LATER THAN December 1st. The Baldwin Park Joint Committee (BPJC) & Consult BOOM reserve the right to refuse participation to any applicant, for any reason. No exclusivity agreements will be offered to any vendor for any reason. Participation fees are non-refundable and must be paid in full in order to confirm participation. Payments will be accepted in Money Order/Check/Credit Card.
SET-UP & REGISTRATION: Set up and registration begins 2 hours before advertised start of the event on the day of the event. All vendors are required to check in at the registration table (at a location TBD), PRIOR to setting up their space. Set up must be “completed” by 3:30pm. Due to limited space, booths will be held until 3:30pm on the day of the event. Vendors who have not checked in prior to 3:30pm will forfeit their opportunity to display at the event as well as any registration fees paid.
TEAR DOWN: MAY NOT BEGIN BEFORE advertised end of event time. Your booth area must be left clean.
1. Booths are allocated as they are being sold. Reservation will be confirmed upon receipt of funds. All necessary forms must be signed/digital signature is acceptable.
2. Consult BOOM will be solely responsible for vendor & sponsor placements throughout the community, and will do so based predominantly on the successful “flow” of the event. Sponsors will receive priority placement, followed by vendors (priority will be given on a First Come, First Serve basis; any conflicts will be resolved with the help of the BPJC Executive committee). Final placement layouts will be provided via email to all participants in the week preceding the event. Consult BOOM reserves the right to make changes in booth assignments (including after the final layout has been published and on the day of the event) as they deem necessary.
3. Vendor/Exhibitor agrees to set up/remove his/her display and/or products during above indicated parameters. All vendors/exhibitors are required to clean their areas upon exit.
4. Displays are to be of professional quality. No booth displays over 10 ft. in height or extending beyond the assigned booth area are permitted. All packaging materials and boxes are to be stored out of sight.
5. Vendor/exhibitor must conduct all activities and sales within designated booth space only, unless they have selected “mobile/cart space”. No distribution of literature, flyers, handbills, petitions, surveys, items, etc., may be conducted outside your booth space, on or about the premises, inside or out, without express written permission of Consult BOOM. Violation of this rule will result in the immediate shut down of the vendor or sponsor space, without the possibility of a refund.
6. Vendors/exhibitors will be solely responsible for all equipment necessary for set up and display at the event (tents, tables, chairs, dollies, carts, extension cords, hoses, etc.) unless expressly agreed to in writing with Consult BOOM. Tents are required for booth spaces. Electricity is not provided unless selected in the application, and has a fee associated. Battery operated lighting is the best and most reliable form of electric for this event when providing it yourself.
7. All booths and exhibits must be attended at all times; personal property is the sole responsibility of the exhibitor. Consult BOOM shall not be responsible for lost, stolen or damaged items.
8. No subletting or sharing of booths is permitted.
9. No food or beverage items may be sold by any vendor/exhibitor without express consent of Consult BOOM, Inc. and must present proper licensing upon submission of application.
10. Amplification of music or voice, which could constitute a nuisance to co-exhibitors and/or guests, shall not be permitted.
11. Consult BOOM and/or Baldwin Park Joint Committee, encourages vendors to display collateral signs and banners within their booth space, but reserves the right to prohibit signs, banners or groups marketing or promoting illegal, obscene or pornographic items. Vendors displaying such items will be dismissed from the event and forfeit any fees paid. Consult BOOM, Inc. reserves the right to determine what items are appropriate and allowable.
12. All state and local ordinances regarding nudity and obscenity will be strictly enforced. No indecent exposure of private body parts is allowed. Appropriate shirts, shorts or pants, shall be worn.
13. All vendors/exhibitors and booth attendees are expected to conduct themselves in a professional manner.
14. ALL Promotional giveaways must be approved in advance by Consult BOOM, Inc. No food or alcoholic/non-alcoholic beverage giveaways are allowed. Distribution of items or literature in the walkways is not permitted.
15. All vendors must submit a list of merchandise to be sold along with their application. Only items included and approved on application will be allowed. Vendors shall be responsible for payment of any appropriate taxes and fees to the State of Florida for any revenues collected. Exclusivity of product or service is not offered due to the inclusive nature of event. However, Consult BOOM, Inc. reserves the right to limit the number of “like kind” exhibitors.
16. All participants understand that neither Consult BOOM, Inc. nor BPJC has any control over festival attendance, inclement weather, or unforeseen events. Neither Consult BOOM nor BPJC, will be held responsible for any loss, injury or damage to any person or property that may occur as a result.
17. All participants understand that the event will be held from 4-8 pm, on Saturday, December 14, 2019 regardless of weather conditions (RAIN OR SHINE). Vendor fees are non-refundable.
18. Participants providing any type of food service and/or physical activities and/or any type of activity involving the human body (e.g.- face painting), MUST provide proof of General Liability insurance with a minimum coverage of $1,000,000 and include Consult BOOM, Inc. 522 S. Hunt Club Blvd, #243, Apopka, FL 32703 AND the Baldwin Park Joint Committee, Inc. /Baldwin Park Resident Owner Association, Inc. 1913 Meeting Place, Orlando FL 32814 as additionally insured.
AGREEMENT: By signing up for the event, the participant will indemnify Winter Spark Baldwin Park, its organizing bodies (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.), its officers, directors, members, sponsors, agents and volunteers, and hold them harmless from and against all claims, actions, damages, liability, and/or expenses connected with or arising out of the loss of life, personal injury, and/or damages to life or property arising from or out of any occurrence in, upon or around the Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) event, including parking lot and any adjoining property to the event, occasioned wholly or in part by any act or omission of a participant, its agents or employees and shall protect Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) its organizing bodies, its officers, directors, members, sponsors, agents and volunteers in connection with any act or conduct of any person(s) whether or not a party or privy hereto. The participant agrees to rely solely on its own insurance for any losses or injury arising out of or associated with this event. The Winter Spark Baldwin Park Participant agrees to abide by all rules and regulations of Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) and with all applicable local ordinances and state laws. This agreement and any attachments and exhibits are the complete and exclusive agreement between the parties and may only be modified, or any rights under it waived, by a written document executed by all parties. By signing this agreement for the Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) the undersigned agrees to abide by all clauses set forth in this agreement and signs this Agreement on behalf of him/herself and business or group, its employees, officers, directors, and volunteers. Failure to comply will give the Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) and/or authorized agents of Winter Spark Baldwin Park (Consult BOOM, Inc. & Baldwin Park Joint Committee, Inc.) the authority to terminate this agreement. Participant agrees to immediately vacate premises and forfeit any and all fees paid for the privilege of participation upon notice of violation of this agreement. Please enter your name below as a digital signature that you understand and agree to above rules and agreement.
