One Swell Ride UTV Rally

Peaks to canyons. One epic basecamp. One unforgettable rally.

Vendors offering UTVs, side-by-sides, off-road vehicles, trailers, performance parts, or related equipment are invited to apply. This category is ideal for manufacturers, dealerships, and distributors seeking direct engagement with active riders and enthusiasts.

One Swell Ride provides a private basecamp environment where attendees spend multiple days on site, creating meaningful opportunities for product demonstrations, education, and relationship building. Limited space available for vehicle displays and large setups.

 

Peaks to canyons. One epic basecamp. One unforgettable rally.

Vendors offering UTVs, side-by-sides, off-road vehicles, trailers, performance parts, or related equipment are invited to apply. This category is ideal for manufacturers, dealerships, and distributors seeking direct engagement with active riders and enthusiasts.

One Swell Ride provides a private basecamp environment where attendees spend multiple days on site, creating meaningful opportunities for product demonstrations, education, and relationship building. Limited space available for vehicle displays and large setups.

 

Peaks to canyons. One epic basecamp. One unforgettable rally.

This category includes apparel, hats, footwear, accessories, and lifestyle products aligned with the off-road and outdoor community.

Attendees are looking for comfortable, functional, and identity-driven gear that reflects their passion for adventure. Unique designs, high-quality materials, and brand storytelling perform especially well in this setting.

Peaks to canyons. One epic basecamp. One unforgettable rally.

This category includes guided tour companies, outfitters, adventure experiences, tourism organizations, recreation providers, and destination partners.

One Swell Ride attracts guests who actively seek future travel opportunities and outdoor experiences, making this an ideal platform for building awareness, partnerships, and bookings. Vendors may also benefit from networking with industry leaders and potential collaborators.

Presenting Sponsor “One Swell Ride UTV Rally presented by [Your Company]” Availability: 1 Investment: $5,000–$8,000 Benefits: • Top billing across all event materials • Name integrated into official event title • Prominent logo placement on website, registration page, and signage • Recognition on official rally T-shirts (deadline dependent) • Premium booth/vendor space • Opportunity to display vehicles/products • MIC time and verbal recognition during major announcements • Inclusion in social media campaigns • Ability to include branded items in attendee welcome materials • VIP access and priority ride participation • First right of renewal for future years Sponsor Responsibilities: • Provide high-resolution logo and brand assets • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays

Founding Sponsors — Class of 2026 Recognizing organizations that helped launch the inaugural event. Availability: Limited (5) Investment: $2,500 Benefits: • Recognition as official “Founding Sponsor” • Prominent logo placement on website and signage • Recognition during opening ceremonies • Booth/vendor space • Social media acknowledgment • VIP access to select activities • Permanent recognition on event history page • Priority renewal rights Sponsor Responsibilities: • Provide high-resolution logo and brand assets • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays Provide $200 in prizes

Gold Sponsor Availability: 1 Investment: $2,000 Benefits: • Large logo placement on website and signage • Vendor booth space • Social media recognition • Opportunity to display products or vehicles • Access to sponsor networking opportunities Sponsor Responsibilities: • Provide high-resolution logo and brand assets • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays Provide $200 in prizes

Silver Sponsor Availability: 1 Investment: $1,500 Benefits: • Logo placement on website and signage • Vendor booth space • Social media recognition Sponsor Responsibilities: • Provide high-resolution logo and brand assets • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays Provide $200 in prizes

Silver Sponsor Availability: 1 Investment: $1,000 Benefits: • Logo placement on website and signage • Vendor booth space • Social media recognition Sponsor Responsibilities: • Provide high-resolution logo and brand assets • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays Provide $200 in prizes

Guided Trail Sponsors: Sponsor one of nine guided trails through the San Rafael Swell and Manti La Sal Mountains. Availability: 9 Investment: $750 per trail Benefits: • Trail name “Sponsored by [Company]” • MIC time and Recognition during ride briefings • Signage at trail staging area • Social media recognition • Opportunity for representative to participate in ride Responsibilities: • Provide signage or banners (if desired) • Follow trail safety guidelines • No disruptive marketing during rides • Maintain family-friendly displays

Recreation Lake Sponsor Sponsor one of Swell Retreat’s action-packed recreational lakes. Availability: 2 Investment: $4000 Benefits: • Naming rights for lake activities • Signage at lake area • Opportunity to host games, challenges, or demonstrations using lake amenities (safety and rules apply) • Social media promotion • Brand exposure throughout the weekend Responsibilities: • Activities must be safe and family-friendly • Coordinate any organized challenges with event staff • Provide own materials/equipment if hosting activities • Provide signage or banners (if desired) • Maintain family-friendly displays

Kickoff Event Sponsor Sponsor the opening gathering that sets the tone for the weekend. Availability: 1 Investment: $1,000 Benefits: • Recognition as Kickoff Event Sponsor • Branding at event stage or gathering area • Opportunity for brief welcome message • Social media recognition • Prime visibility at high-attendance moment Responsibilities: • Maintain family-friendly displays and communication

Official Media Partner Provide professional photo/video coverage of the rally. Availability: 1 Investment: In-kind services of $4,000 Benefits: • Designation as Official Media Partner • Logo placement on website • Content credit on official media • Priority access to key activities • Opportunity to promote services to attendees Responsibilities: • Deliver agreed-upon media assets post-event • Maintain professional conduct • Coordinate access with event staff

Trail Media Partner Provide professional photo/video coverage of the your designated trail. Availability: 1 of 9 trails Investment: In-kind services of $2500 Benefits: • Designation as Trail Media Partner • Logo placement on website • Content credit on trail media • Priority access to key activities • Opportunity to promote services to attendees Responsibilities: • Deliver agreed-upon media assets post-event • Maintain professional conduct • Coordinate access with event staff

Silver Sponsor Availability: 9 Investment: $500 Benefits: • Logo placement on website and signage • Vendor booth space • Social media recognition Sponsor Responsibilities: • Provide high-resolution logo and signs for campsite • Meet print deadlines for inclusion on materials • Provide own booth setup and staffing • Maintain family-friendly displays

You will Create the first impression. Responsibilities: Welcome participants and vendors with a smile Verify registrations and waivers Distribute wristbands, packets, maps Direct vehicles to camping areas Answer basic questions Friendly personalities are key.

Critical for safety and flow. Responsibilities: Direct vehicles, trailers, and rigs Manage arrival congestion Maintain clear emergency lanes Assist vendors with unloading Coordinate overflow parking

Responsibilities: Answer questions from participants Monitor quiet hours Assist with minor needs Report safety issues Help guests feel supported Support lake, games, archery, etc. Responsibilities: Monitor activity areas Help with equipment setup Encourage participation Maintain safety guidelines Report issues

Responsibilities: Trash collection and recycling Monitor restrooms (if portable units) Keep common areas tidy Support end-of-event cleanup Promote “leave no trace” culture Report safety issues Help guests feel supported Support lake, games, archery, etc. Responsibilities: Monitor activity areas Help with equipment setup Encourage participation Maintain safety guidelines Report issues

Ensures partners feel valued. Responsibilities: Assist vendors during setup Provide directions and information Check on needs throughout event Communicate issues to leadership Help with teardown coordination

First Aid Support / Safety Team Responsibilities: Direct people to medical help Monitor for hazards Communicate emergencies Support incident documentation

Welcome & Information Ambassadors Your vibe-setters. Responsibilities: Roam the event greeting guests Answer questions Share schedule info Help lost participants Encourage engagement Get testimonies Ask for feedback Perfect for outgoing volunteers.

Responsibilities BEFORE THE RIDE Attend quick media briefing Confirm assigned trail and guide Ensure equipment is charged and ready Understand safety expectations Identify key scenic locations DURING THE RIDE Capture a variety of content: ⭐ ACTION SHOTS Vehicles climbing obstacles Descents and technical sections Dust trails and speed moments Water crossings (if applicable) ? SCENIC SHOTS Wide landscape views Riders against dramatic terrain Drone footage (if approved) Environmental context ? HUMAN MOMENTS Riders helping each other Laughter and conversation Families riding together Break-time interactions Kids enjoying the experience ? STORY ELEMENTS Trailhead departures Mid-ride rest stops Group photos Arrival back at basecamp AFTER THE RIDE Upload or transfer files Provide key highlights Flag standout shots Note any stories or moments worth sharing ? CONTENT PRIORITIES (VERY IMPORTANT) Tell volunteers: ? We want STORY, not just machines. Focus on: ✨ Joy ✨ Connection ✨ Epic scale ✨ Safety ✨ Inclusivity ✨ Uniqueness of terrain ✨ Basecamp experience ? BASECAMP CONTENT TEAM Separate from trail shooters. Capture: ? Evening gatherings ? Lake fun ? Meals ? Entertainment ?‍?‍? Families relaxing ? Campfire moments ?️ Campsites ? Sponsor interactions This content is GOLD. ? DRONE OPERATORS (If available) Must follow FAA rules + property permissions. Drone shots are extremely high-value: ✨ Aerial basecamp ✨ Trail caravans ✨ Terrain scale ✨ Sunset scenes ? EQUIPMENT SUGGESTIONS Encourage: ✔ DSLR / mirrorless cameras ✔ GoPros / action cams ✔ Stabilized video ✔ Smartphones (acceptable if skilled) ✔ Extra batteries & memory cards ⚠️ SAFETY GUIDELINES Content NEVER overrides safety. Media volunteers should: Stay off dangerous lines Avoid blocking trails Follow guide instructions Wear proper gear Never pressure riders for shots ? CONTENT STYLE GUIDELINES Share your brand tone: ? Adventurous but welcoming ? Family-inclusive ? Exciting but responsible ✨ Authentic, not staged