One Swell Ride UTV Rally

You will Create the first impression. Responsibilities: Welcome participants and vendors with a smile Verify registrations and waivers Distribute wristbands, packets, maps Direct vehicles to camping areas Answer basic questions Friendly personalities are key.

Critical for safety and flow. Responsibilities: Direct vehicles, trailers, and rigs Manage arrival congestion Maintain clear emergency lanes Assist vendors with unloading Coordinate overflow parking

Responsibilities: Answer questions from participants Monitor quiet hours Assist with minor needs Report safety issues Help guests feel supported Support lake, games, archery, etc. Responsibilities: Monitor activity areas Help with equipment setup Encourage participation Maintain safety guidelines Report issues

Responsibilities: Trash collection and recycling Monitor restrooms (if portable units) Keep common areas tidy Support end-of-event cleanup Promote “leave no trace” culture Report safety issues Help guests feel supported Support lake, games, archery, etc. Responsibilities: Monitor activity areas Help with equipment setup Encourage participation Maintain safety guidelines Report issues

Ensures partners feel valued. Responsibilities: Assist vendors during setup Provide directions and information Check on needs throughout event Communicate issues to leadership Help with teardown coordination

First Aid Support / Safety Team Responsibilities: Direct people to medical help Monitor for hazards Communicate emergencies Support incident documentation

Welcome & Information Ambassadors Your vibe-setters. Responsibilities: Roam the event greeting guests Answer questions Share schedule info Help lost participants Encourage engagement Get testimonies Ask for feedback Perfect for outgoing volunteers.

Responsibilities BEFORE THE RIDE Attend quick media briefing Confirm assigned trail and guide Ensure equipment is charged and ready Understand safety expectations Identify key scenic locations DURING THE RIDE Capture a variety of content: ⭐ ACTION SHOTS Vehicles climbing obstacles Descents and technical sections Dust trails and speed moments Water crossings (if applicable) ? SCENIC SHOTS Wide landscape views Riders against dramatic terrain Drone footage (if approved) Environmental context ? HUMAN MOMENTS Riders helping each other Laughter and conversation Families riding together Break-time interactions Kids enjoying the experience ? STORY ELEMENTS Trailhead departures Mid-ride rest stops Group photos Arrival back at basecamp AFTER THE RIDE Upload or transfer files Provide key highlights Flag standout shots Note any stories or moments worth sharing ? CONTENT PRIORITIES (VERY IMPORTANT) Tell volunteers: ? We want STORY, not just machines. Focus on: ✨ Joy ✨ Connection ✨ Epic scale ✨ Safety ✨ Inclusivity ✨ Uniqueness of terrain ✨ Basecamp experience ? BASECAMP CONTENT TEAM Separate from trail shooters. Capture: ? Evening gatherings ? Lake fun ? Meals ? Entertainment ?‍?‍? Families relaxing ? Campfire moments ?️ Campsites ? Sponsor interactions This content is GOLD. ? DRONE OPERATORS (If available) Must follow FAA rules + property permissions. Drone shots are extremely high-value: ✨ Aerial basecamp ✨ Trail caravans ✨ Terrain scale ✨ Sunset scenes ? EQUIPMENT SUGGESTIONS Encourage: ✔ DSLR / mirrorless cameras ✔ GoPros / action cams ✔ Stabilized video ✔ Smartphones (acceptable if skilled) ✔ Extra batteries & memory cards ⚠️ SAFETY GUIDELINES Content NEVER overrides safety. Media volunteers should: Stay off dangerous lines Avoid blocking trails Follow guide instructions Wear proper gear Never pressure riders for shots ? CONTENT STYLE GUIDELINES Share your brand tone: ? Adventurous but welcoming ? Family-inclusive ? Exciting but responsible ✨ Authentic, not staged