Northlake Farmer's Market

# Vendor Terms & Conditions## Northlake Farmers Market | Lake NonaTo create a consistent, welcoming, and successful market for everyone, all vendors agree to the following terms and conditions upon acceptance into the Northlake Farmers Market.### 1. Vendor Approval & Payment* Applications are reviewed before acceptance.* Payment is due immediately upon approval.* Vendors will receive one payment reminder. If payment is not received within 24 hours, the vendor forfeits their space and it may be offered to another business.* Vendor spaces are not guaranteed until payment has been received.### 2. Booth Requirements* Booth spaces are limited to 10’ x 10’ unless otherwise approved.* Vendors are responsible for providing their own tent, tables, chairs, displays, extension cords, lighting, and all equipment needed for operation.* All tents must be secured with a minimum of 10 lbs. of weight on each leg at all times, regardless of weather conditions.* Because this is an evening market, vendors are responsible for providing adequate lighting for their booth as needed.* Vendors are responsible for maintaining a clean, safe, and professional booth throughout the market.### 3. Farmers Market Food & Agricultural ProductsNorthlake Farmers Market does **not permit hot food tents, food trucks, or on-site cooking/preparation** at this location.Approved food and agricultural categories may include:* Fresh fruits and vegetables* Eggs* Meat and seafood products where permitted* Dairy and cheese products where permitted* Breads and baked goods* Honey* Jams, jellies, sauces, seasonings, and other packaged specialty foods* Farm and agricultural products* Other approved packaged or take-home food productsAll products must be approved as part of the vendor’s application. Vendors may not add or sell unapproved food or beverage items at the market.Any vendor selling edible or agricultural products is responsible for obtaining and maintaining all licenses, permits, inspections, insurance, and approvals required for their specific products and business.### 4. Arrival, Check-In & Setup* **Vendor setup begins at 4:00 PM.*** All vendors are required to check in before setting up.* Vendors should arrive at 4:00 PM and must be completely set up before the market opens at **5:00 PM**.* Vendors arriving late or after the designated arrival window may not be permitted to set up.* Vendors may not begin setting up without first checking in and receiving their assigned space.* To ensure a safe experience for guests, late setup will not be accommodated once the market has opened.### 5. Vendor Conduct & Community ExpectationsNorthlake Farmers Market is built on hospitality, professionalism, and genuine community.We expect every vendor to:* Be welcoming, friendly, and actively engage with guests.* Stand outside of your booth whenever possible and interact with the community.* Help create a positive atmosphere for visitors and fellow vendors.* Treat customers, staff, volunteers, neighboring vendors, and venue partners with respect.* Participate in market themes, seasonal events, and community activations whenever applicable.Our vendors are more than businesses. They are part of the experience that keeps Lake Nona residents coming back each week.Failure to uphold these expectations may result in removal from the event and/or denial of future participation.### 6. Marketing & PromotionA successful market is a collaborative effort.All vendors are expected to actively promote their participation by:* Sharing the market on social media at least three times leading up to each event.* Tagging Northlake Farmers Market & The Local Habit.* Promoting their attendance through additional methods outside of social media, such as email, text messages, flyers, community groups, or word-of-mouth.New businesses are expected to market themselves just as actively as established businesses.### 7. Foot Traffic & SalesWhile we actively invest in marketing and promotion, **Northlake Farmers Market does not guarantee attendance, foot traffic, or sales.**Attendance is influenced by many factors, including weather, holidays, competing events, community schedules, and each vendor’s own marketing efforts.A busy booth does not guarantee neighboring vendors will receive the same level of traffic. Vendors are encouraged to create engaging displays, offer promotions, samples, demonstrations, or special deals that help attract customers to their own business.### 8. Prohibited ActivitiesThe following are strictly prohibited:* Hot food tents, food trucks, or on-site cooking/preparation* Open flames* Unauthorized alcohol sales or distribution* Smoking or vaping within the market area* Illegal drugs or controlled substances* Loud, aggressive, or disruptive behavior* Selling products that were not approved on the vendor’s application* Any activity that creates an unsafe or unwelcoming environment for guests, vendors, staff, or the surrounding community### 9. Cancellations & Refunds* All registrations are final.* Vendor fees are non-refundable, non-transferable, and may not be credited toward a future event for any reason, including weather, scheduling conflicts, illness, personal circumstances, late arrival, or removal from the market for failure to comply with these terms.### 10. Right to Refuse or Remove VendorsNorthlake Farmers Market reserves the right to refuse, cancel, or terminate participation before or during the event if a vendor:* Violates these terms and conditions.* Fails to meet market standards.* Creates an unsafe, disruptive, dishonest, or unprofessional environment.* Repeatedly fails to promote their participation or engage with the community as required.* Acts in a manner that negatively impacts the market, property, guests, staff, volunteers, neighboring businesses, or other vendors.Our goal is to build a market that Lake Nona residents look forward to visiting each week. These guidelines help us create a high-quality experience for our vendors, our guests, and our community.