Kalamazoo Winter Farmer's Market

Winter Market Pricing & Policies Spots are limited and seasonal spaces are pre-pay only. We will begin collecting pre-payments in November.  Indoor Vendor Pricing  - Seasonal Vendor Fee: $600 (Signing up and pre-paying for all 20 market dates secures your spot for the entire Winter Market season and gets you a $100 discount off the daily vendor fee.) - Daily Vendor Fee: $35 per market Outdoor Vendors - Seasonal Outdoor Booth Fee: $600 per business. Booths cannot be shared. - This is one flat seasonal rate per business, up to six tables can be used as a seasonal booth for the Winter Market. - Daily Vendor Fee: $50 per market booth Food Trucks - Seasonal Food Truck Fee: $600 - Daily Food Truck Fee: $50 per market Cancellations, Refunds, and Fees - Seasonal Vendors must cancel by Wednesday 5:00 p.m. Eastern Standard Time - Each vendor receives 1 courtesy  late cancellation (After Wednesday) during the Winter Market season. - After the 1 courtesy cancellation has been used, a $30 cancellation fee will apply. - Daily Vendors must cancel by Wednesday 5:00 p.m. Eastern Standard Time to be eligible for a refund.  Weekly Vendor List The Winter Market vendor lineup will be updated and posted on our website every Wednesday evening. By applying to and participating in the Kalamazoo Farmers Market, vendors agree to comply with all rules, policies, and procedures established by Gamsho Group. 1. Compliance & Licensing. Vendors are responsible for complying with all applicable city, county, state, and federal regulations. All required licenses, permits, and certifications must be valid and submitted upon request. Vendors must ensure their products meet all food safety and labeling requirements. 2. Approved Products: Vendors may only sell items that have been approved through the application process. Any additions or changes to product offerings must be approved by Market Management in advance. 3. Payments & Fees. All vendor fees must be paid in full by the required deadlines. Failure to remain in good standing may result in suspension or removal from the market. Vendor fees are non-refundable unless otherwise stated. 4. Attendance & Communication. Vendors are expected to attend all scheduled market dates and operate during full market hours. Vendors must communicate cancellations or delays in advance. Repeated absences, late arrivals, or early departures may result in loss of vending privileges. 5. Booth Setup & Conduct. Vendors must operate within their assigned space and maintain a clean, safe, and professional setup. Vendors are expected to provide their own tables for their setup. Vendors are expected to treat customers, staff, and fellow vendors with respect at all times. 6. Prohibited Activities. Subletting booth space, selling unapproved products, or engaging in disruptive, unsafe, or inappropriate behavior is strictly prohibited and may result in immediate removal from the market. 7. Liability & Insurance. Vendors assume full responsibility for their products, equipment, and operations. Gamsho Group and The City of Kalamazoo and its partners are not liable for any loss, damage, or injury. Vendors are required to carry personal insurance for general and product liability. Gamsho Group LLC carries its own general liability policy. THIS POLICY SPECIFICALLY EXCLUDES LIABILITY OR ANY OTHER INSURANCE PROTECTION TO ANY VENDOR AT KALAMAZOO FARMERS MARKET. Vendors shall maintain vehicle insurance as required by state law. Temporary one-day or monthly general liability insurance is available from some agents. If you are only selling on select days, please call your preferred agent to discuss this option. 8. Enforcement Failure to comply with these Terms & Conditions may result in warnings, fines, suspension, or permanent removal from the market at the discretion of Market Management.