Saturday Farmers Market Sign Up - Winter Edition - Seasonal Vendors
About the application
Welcome to the application for the Kalamazoo Farmer's Market: Winter Edition. The market will run from December 5 through April 24, with the exception of December 26.
Saturdays, 8 AM-1 PM
December 5, 2026-April 24, 2027
1234 Bank St, Kalamazoo, MI 49001
Please take a minute to complete the survey application questions. Your profile should load into the event application so that all you have to do is complete the additional questions on this form.
Preference is given to seasonal booths who participate regularly. Once these are confirmed, we will then accept Daily Vendors for individual winter market dates.
Application Timeline
- September 30, 2026: Application due
- October 31, 2026: Seasonal vendors approved
- November 15, 2026: Seasonal payments due
- November 20, 2026: Seasonal booth assignments published
- December 5, 2026: Market launches
About the event
Terms & Conditions
Types of Vendors
The Kalamazoo Farmer’s Market requires every applicant and Market business to self-identify their role in our Markets as Grower, Producer, Retailer, or Artisan. All of these roles are significant to our Market and our region’s thriving food system. Definitions for these roles, as they relate to our Market, are as follows:
- Grower: 80% or more of market income is the result of sales of products grown by their business.
- Producer: 80% or more of market income is the result of sales of prepared food or drink, value-added products, food items prepared in compliance with Michigan’s Cottage Food Law, or processed goods resulting from animals raised by their business.
- Retailer: 20% or more of market income is the result of sales of edible products grown or produced by another business.
- Artisan: Vendor that sells handcrafted, non-edible products that are made in Michigan or within 100 miles and designed by the Vendor and/or their employees.
Vendors can apply to be either a Seasonal Vendor or a Daily Vendor:
- Seasonal Vendors are present every Saturday of the winter market. Seasonal vendors have the same booth assignment for the entire season. Preference is given to seasonal vendor applications; within those, preference is given to those who have been seasonal vendors in past years.
- Daily Vendors sign up for individual winter market dates. Daily vendors may be confirmed for dates up until the Wednesday prior to the market day, as these spots typically open up when a seasonal vendor cannot attend.
Winter Market Pricing & Policies
Spots are limited and seasonal spaces are pre-pay only. We will begin collecting pre-payments in November.
Indoor Vendor Pricing
- Seasonal Vendor Fee: $600 (Signing up and pre-paying for all 20 market dates secures your spot for the entire Winter Market season and gets you a $100 discount off the daily vendor fee.)
- Daily Vendor Fee: $35 per market
Outdoor Vendors
- Seasonal Outdoor Booth Fee: $600 per business. Booths cannot be shared.
- This is one flat seasonal rate per business, up to six tables can be used as a seasonal booth for the Winter Market.
- Daily Vendor Fee: $50 per market booth
Food Trucks
- Seasonal Food Truck Fee: $600
- Daily Food Truck Fee: $50 per market
Cancellations, Refunds, and Fees
- Seasonal Vendors must cancel by Wednesday 5:00 p.m. Eastern Standard Time
- Each vendor receives 1 courtesy late cancellation (After Wednesday) during the Winter Market season.
- After the 1 courtesy cancellation has been used, a $30 cancellation fee will apply.
- Daily Vendors must cancel by Wednesday 5:00 p.m. Eastern Standard Time to be eligible for a refund.
Weekly Vendor List
The Winter Market vendor lineup will be updated and posted on our website every Wednesday evening.
Required Documentation
Participating and Farmers Market vendors are required to provide documents that include, but are not limited to the following items as they pertain to your operation:
- Michigan Sales Tax Number
- Kalamazoo County Temporary Food Establishment license
- Standardized Transitory Food Unit Permit
- Mobile Fire Suppression Certification and Permit
- Food Manager Certification (ServSafe)
- Certificate of Insurance or Hold Harmless MOA
- MDARD Food Establishment License
- All vendors will need to sign a simple agreement that they understand the guidelines and rules of the Kalamazoo Farmer's Market, and that they agree to abide by the guidelines, pay their invoice booth/stall fees, and abide by the integrity of the market.
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Which vendor category describes your business:
- Are you applying to be a Seasonal Vendor or a Daily Vendor?
- Which type of vendor are you:
- Please note any information about your preferred booth setup (how many tables do you use, what size are they, etc).
- If you are a food truck operator and requesting a food truck spot, please upload your STFU license
- If you are a serving food and follow the farm to fork, please upload your MDARD Food Establishment License.
- If you have a photo of your setup from last year's Winter Market, please upload it.
- If you are signing up for a seasonal booth, but are not planning on being at The Farmer's Market for specific dates, please let us know what dates you are not going to be there so that another vendor can use the booth.
- I understand that in order to participate, I need to sign a hold harmless agreement form and determine the status of the requirement for a COI depending on my business designation.
- In order to participate in the market, you are required to sign a hold harmless document. Please review the hold harmless document and sign here.
- Get 10% OFF Your Booth Fee ?-Accept Credit Cards at Your Booth & Save! -FREE Wireless equipment provided
- By initialing here, I understand that my complete seasonal payment will be due by November 15, 2026:
Picture requirements
- Minimum pictures required: 0
