Holly Hill Mall Holiday Bake Sale Marketplace

SHOP & STROLL MARKETS Vendor Terms & Conditions: The Holiday Bake Sale Marketplace Located INDOORS at: Holly Hill Mall & Business Center 309 Huffman Mill Road, Suite #300Burlington, NC 27215 Welcome to Shop & Stroll Markets! We are excited to have you participate in The Holiday Bake Sale Marketplace, a festive indoor holiday shopping event bringing together talented bakers, candy makers, specialty food producers, handmade artisans, and local small businesses under one roof. This marketplace gives shoppers the opportunity to purchase holiday desserts, gourmet treats, handmade gifts, and seasonal specialties while supporting local businesses. Whether customers are shopping for Christmas dinner, holiday parties, teacher gifts, office celebrations, or family gatherings, they'll find a wonderful selection of holiday favorites all in one convenient location. Our goal is to provide a fun, safe, and welcoming indoor marketplace where vendors can showcase their businesses while customers enjoy a memorable holiday shopping experience. Please read the following Terms & Conditions carefully before submitting your application and payment. APPLICATION & ACCEPTANCE Submission of an application does not guarantee acceptance. Vendors are selected based on: Product category Product quality Booth presentation Professionalism Overall event needs Shop & Stroll Markets reserves the right to limit vendor categories to provide a balanced shopping experience. The Organizer reserves the right to deny or remove any vendor who does not meet event standards, policies, or professional expectations. PRODUCT STANDARDS Shop & Stroll Markets is a curated holiday marketplace featuring specialty food vendors, bakers, candy makers, handmade artisans, and small businesses. The following items are strictly prohibited: Counterfeit or bootleg items Trademarked or copyrighted merchandise without proper authorization (including Disney or other protected brands) AI-generated artwork or AI-created products represented as handmade Any products that misrepresent their origin or craftsmanship. We allow select small businesses and a limited number of approved direct sales companies. Violation of these policies may result in immediate removal from the event without refund. VENDOR PROMOTION Accepted vendors agree to actively help promote the event. Vendors agree to: Share official event graphics on social media Invite customers, family, and friends Promote the event through social media, websites, email lists, and other marketing channels Provide quality product photos if requested Allow Shop & Stroll Markets to use vendor business names, logos, and event photographs for promotional purposes without compensation. Successful events are a shared effort. Vendor participation in promotion helps create a stronger event experience for everyone. VENDOR SPACE & SETUP This is an INDOOR event located at: Holly Hill Mall & Business Center309 Huffman Mill Road, Suite #300 Burlington, NC 27215 Each vendor space includes: One indoor 6-foot table space Vendors must provide: Chair(s), Table coverings, Business signage, Displays, and all necessary booth supplies. Additional spaces may be purchased based on availability and approval. Booth assignments will be provided at check-in. Vendors must: Stay within their assigned booth space, keep all merchandise and displays within their assigned area, and keep aisles and emergency exits clear at all times. The following are not permitted: Booth sharing Subleasing booth space & Merchandise extending into walkways Electricity and Wi-Fi are not guaranteed. EVENT SCHEDULE Event: The Holiday Bake Sale Marketplace Date: Saturday, December 12 Event Hours: 10:00 AM – 3:00 PM Vendor Setup: 8:30 AM – 10:00 AM Vendors must arrive during the setup window and be completely ready before the event opens. Vendors must: Unload in designated vendor unloading areas. Move vehicles to designated parking immediately after unloading. Keep entrances, fire lanes, and customer access areas clear Breakdown: 3:00 PM – 4:00 PM Vendors must remain set up for the entire event unless approved by the Organizer. Early breakdown is not permitted. Late arrivals without prior approval may result in forfeiture of booth space and vendor fees. REFUND & CANCELLATION POLICY All vendor fees are: Non-refundable Non-transferable No refunds, credits, or transfers will be issued under any circumstances. Refunds will not be provided due to: Vendor cancellation, Low attendance, Poor sales, Weather, Event schedule changes, Venue adjustments, Public safety concerns, & Emergencies FORCE MAJEURE Shop & Stroll Markets shall not be held liable for cancellations, delays, or modifications caused by circumstances beyond its reasonable control, including but not limited to :Severe weather Natural disasters Government mandates Venue closures Public safety incidents Emergencies Utility failures Other unforeseen events. Vendor understands these situations are outside the control of the Organizer and Venue. Vendor fees remain non-refundable in these circumstances. CHARGEBACK POLICY By submitting payment, Vendor agrees that all sales are final. Vendor agrees not to initiate: Chargebacks Payment disputes Claims through payment processors Any vendor initiating a chargeback may be permanently prohibited from future Shop & Stroll Markets events. The Organizer reserves the right to pursue collection of unpaid fees and associated legal costs. LIABILITY Vendor assumes full responsibility for: Personal injury Property damage Theft Loss of merchandise Damage to equipment Shop & Stroll Markets, its owners, volunteers, staff, venue partners, and affiliates shall not be held responsible for vendor losses or damages. Vendors are strongly encouraged to obtain their own liability insurance. PROFESSIONAL CONDUCT Vendors are expected to conduct themselves professionally at all times. The following may result in immediate removal without refund: Harassment, Discrimination, Aggressive behavior, Disruptive conduct, Failure to follow Organizer instructions, COMPLIANCE WITH LAWS Vendors are responsible for complying with all applicable local, state, and federal laws, including: Sales tax requirements, Health Department regulations, Required permits or licenses. Product liability insurance is optional and is the responsibility of each vendor if they choose to obtain it. Shop & Stroll Markets does not require vendors to carry product liability insurance; however, event insurance does not provide coverage for: Vendor merchandise, Displays, Tables, Chairs, Decorations, Equipment, Product-related claims. Food vendors are responsible for complying with all applicable North Carolina health and food safety regulations and obtaining any required permits or licenses. NO VERBAL AGREEMENTS No verbal promises, statements, or agreements made by Shop & Stroll Markets, its staff, volunteers, or venue partners shall modify this agreement. Only these written Terms & Conditions are binding. GOVERNING LAW This agreement shall be governed by the laws of the State of North Carolina. Any legal action arising from this agreement shall be filed exclusively in the appropriate courts within North Carolina. SEVERABILITY If any provision of these Terms & Conditions is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. AGREEMENT By submitting an application and payment, Vendor acknowledges that they have read, understood, and agree to these Terms & Conditions. Submission of an application and payment constitutes acceptance of this legally binding agreement. Questions? Shop & Stroll Markets ShopandStrollMarkets@