Doral Central Park Market

VENDOR TERMS & CONDITIONS By applying to or participating in the Central Park at Doral Farmers Market operated by East Coast Marketplace LLC (“Market”), the applicant (“Vendor”) agrees to the following Terms & Conditions. 1. MARKET DATES & HOURS The Market operates every Saturday from 9:00 AM to 2:00 PM, beginning October 10, 2026, rain or shine, unless otherwise communicated in writing by East Coast Marketplace LLC (“Management”). Vendor load-in and setup take place from 7:30 AM to 8:45 AM. Vendors must be completely set up and ready to operate by 8:45 AM and must remain fully set up and operational until 2:00 PM. Vendors may not stop operating, dismantle their booth, pack merchandise, or leave before 2:00 PM without prior authorization from Management. Breakdown and cleanup may begin only after the Market closes at 2:00 PM and must be completed within the designated load-out period communicated by Management. 2. VENDOR CATEGORIES & APPROVED PRODUCTS Vendors must accurately select the category that best describes their business and products. Vendors may sell only the products, brands, food items, or services approved in their application. Any changes or additions to a Vendor’s products, menu, services, brands, or business concept must be requested in advance and approved by Management. Management may limit the number of Vendors within a particular category to maintain an appropriate and balanced Market mix. Acceptance of one Vendor does not guarantee category exclusivity or acceptance for future dates. 3. LICENSES, PERMITS & LEGAL COMPLIANCE Each Vendor is solely responsible for obtaining and maintaining all licenses, permits, registrations, certifications, inspections, insurance, and governmental approvals applicable to its operation. Depending on the Vendor’s products and method of operation, this may include: Florida DBPR licenses or permits FDACS permits or registrations Cottage Food compliance Food Handler certifications Temporary food-service permits Florida sales-tax registration City of Doral or Miami-Dade County business requirements Fire-safety requirements Any other applicable City, County, State, or Federal authorization All required documents must be valid, current, and uploaded directly through the Vendor application. Approval by East Coast Marketplace LLC does not constitute governmental approval to operate. Vendors who arrive without the required licenses, permits, insurance, or documentation will not be permitted to operate and will not receive a refund or credit. 4. CERTIFICATE OF INSURANCE A valid and current Certificate of Insurance (“COI”) is mandatory for every Vendor. The COI must meet all requirements displayed in the Vendor application and must remain valid throughout the Vendor’s participation in the Market. If the Vendor has not already provided an approved COI, it must be uploaded directly to the original Vendor application no later than seven calendar days before the selected Market date. A Vendor submitting an application less than seven days before a Market must upload the COI when submitting the application. If a COI is rejected because it is incomplete, expired, incorrect, or does not meet the stated requirements, the Vendor must upload a corrected COI through the application before the deadline. COIs sent by email, text message, WhatsApp, social media, direct message, or any other method will not be accepted or considered submitted. The only accepted submission method is through the Vendor application. Approval of a Vendor’s application remains conditional until the COI has been reviewed and approved. A Vendor without a valid and approved COI on file by the deadline will not be admitted to the Market or permitted to set up. The Vendor will lose the reserved space without refund, credit, or transfer. Vendors are responsible for monitoring their insurance expiration date and uploading a renewed COI before the current policy expires. 5. SETUP, BREAKDOWN & ATTENDANCE Vendors must: Arrive during the designated load-in and setup period from 7:30 AM to 8:45 AM. Follow all Market load-in, vehicle-access, unloading, parking, and booth-placement instructions. Complete setup and be ready to operate by 8:45 AM. Remain fully operational until 2:00 PM. Wait until the Market closes before beginning breakdown. Complete breakdown and cleanup within the assigned load-out period. Leave the assigned space completely clean. Remove all merchandise, equipment, trash, food waste, grease, and wastewater. Early breakdown is prohibited without prior authorization from Management. Late arrivals, early departures, no-shows, failure to follow setup procedures, or failure to comply with load-in and load-out instructions may result in removal or exclusion from future Markets without refund or credit. 6. TENTS, EQUIPMENT & SAFETY Unless otherwise approved, each Vendor space is designed for one 10' × 10' tent. Vendors are responsible for providing their own: Tent or canopy Tables and chairs Displays Tent weights Lighting, if required Approved extension cords and electrical equipment All other equipment necessary to operate safely and professionally All tents must be securely weighted at all times. Each tent leg must be independently weighted. Stakes may not be used unless specifically authorized. Management may require a Vendor to modify, reinforce, lower, or remove any tent, display, sign, or equipment that presents a safety concern. Vendors must keep sidewalks, entrances, exits, fire lanes, walkways, and emergency-access areas clear at all times. 7. FOOD VENDOR HEALTH & SAFETY Food and beverage Vendors must follow all applicable health, sanitation, storage, preparation, and service requirements. Where applicable, Vendors must provide: Handwashing facilities Sanitizing equipment Food-temperature control Protective food coverings Clean food-preparation surfaces Wastewater containment Fire extinguishers Approved propane and fire-safety equipment Required licenses, permits, and certifications Cooking equipment, propane, generators, open flames, and equipment producing heat may only be used where permitted and must comply with all applicable venue, fire, and governmental requirements. Management may stop food preparation or sales whenever a condition presents a health, sanitation, fire, or safety concern. 8. ELECTRICITY & GENERATORS Electricity is not guaranteed unless specifically approved by Management. Vendors may not connect to electrical outlets without prior authorization. Generators must be approved in advance and must be quiet, properly maintained, safely positioned, and operated in compliance with applicable fire and safety regulations. Extension cords must be outdoor-rated and properly secured to prevent trip hazards. 9. CLEANLINESS & WASTE Vendors must maintain a clean, organized, safe, and professional booth throughout the Market. Each Vendor is responsible for all trash, packaging, food waste, grease, wastewater, and debris generated by its operation. Dumping grease, oil, wastewater, food waste, chemicals, or other liquids onto streets, sidewalks, landscaping, drains, the park, or surrounding property is strictly prohibited. Vendors may be charged for cleaning, waste removal, repairs, or property damage caused by their operation. 10. DATE RESERVATIONS & AUTOMATIC PAYMENT AUTHORIZATION When a Vendor selects and reserves one or more Market dates, the Vendor agrees to maintain a valid payment card on file. Unless the Vendor cancels the upcoming Saturday date in writing no later than Monday at 7:00 PM Eastern Time, the system will automatically charge the applicable Vendor fee to the card on file on Tuesday. By submitting the application, selecting Market dates, and providing payment information, the Vendor expressly authorizes East Coast Marketplace LLC to charge the card on file every Tuesday for each upcoming Saturday Market date that remains reserved. The applicable fee will be the Vendor rate displayed for the selected date and category. A reserved space is not confirmed until: The Vendor has been approved. The applicable payment has been successfully processed. All required documents have been submitted and approved. A declined or failed payment may result in the immediate cancellation of the reserved space. Management is not required to hold a space while waiting for updated payment information. 11. CANCELLATIONS, NO-SHOWS, REFUNDS & CREDITS To avoid being charged for an upcoming Saturday Market, the Vendor must cancel the reserved date in writing no later than Monday at 7:00 PM Eastern Time. Once payment has been processed on Tuesday, all fees are final, non-refundable, non-transferable, and cannot be applied as a credit toward another date. The following do not qualify for a refund, credit, or transfer: Cancellations submitted after the Monday deadline Late arrivals No-shows Failure to attend Early departures Rain, heat, wind, low attendance, or weather concerns Insufficient staffing or inventory Vehicle or equipment problems Illness or personal scheduling conflicts Missing or expired licenses, permits, insurance, or COI Failure to comply with Market rules Removal or suspension caused by a Vendor violation If a Vendor cancels after payment has been processed or does not appear for the selected date, no refund or credit will be issued. 12. WEATHER & EVENT CHANGES The Market operates rain or shine. Rain, heat, wind, low attendance, weather forecasts, or other ordinary weather conditions do not qualify a Vendor for a refund or credit. Management reserves the right to modify Market hours, delay opening, suspend operations, evacuate, postpone, or cancel a Market date because of severe weather, unsafe conditions, governmental instructions, venue requirements, or circumstances outside Management’s reasonable control. If Management cancels an entire Market date before operations begin, Management may determine whether a refund, credit, or rescheduled date will be provided based on the circumstances. 13. PROFESSIONAL CONDUCT Vendors and their employees, contractors, representatives, and guests must maintain a professional, respectful, and family-friendly environment. The following conduct is prohibited: Harassment or discrimination Threats or fighting Aggressive sales tactics Intoxication Excessively loud music Disruptive behavior Excessive profanity directed at others Refusal to follow instructions from Market staff, venue representatives, City personnel, law enforcement, fire officials, or public-safety personnel Violations may result in immediate removal and exclusion from future Markets without refund or credit. 14. VENDOR SALES & CUSTOMER RESPONSIBILITY Vendors operate as independent businesses and are solely responsible for: Their products and services Product quality and safety Pricing Sales Taxes Customer disputes Refunds Chargebacks Employees and contractors Representations made to customers East Coast Marketplace LLC does not guarantee minimum attendance, sales, revenue, exposure, or profitability. 15. LIABILITY & INDEMNIFICATION Vendors participate at their own risk and are responsible for their merchandise, equipment, tents, employees, contractors, products, services, and operations. East Coast Marketplace LLC, the property owner, venue partners, sponsors, and their respective officers, employees, agents, and representatives are not responsible for Vendor losses resulting from theft, weather, property damage, equipment failure, accidents, customer actions, or circumstances outside their reasonable control. To the fullest extent permitted by law, each Vendor agrees to release, indemnify, and hold harmless East Coast Marketplace LLC and all related parties from claims, damages, losses, liabilities, and reasonable costs arising from the Vendor’s products, services, employees, equipment, booth, negligence, misconduct, or violation of these Terms. 16. MARKETING & MEDIA Photography and video recording may occur throughout the Market. By participating, Vendors grant East Coast Marketplace LLC permission to photograph or record their booth, products, signage, logo, employees, representatives, and Market participation. East Coast Marketplace LLC may use this content for promotional, advertising, social-media, website, press, and other Market-related purposes without additional compensation. 17. BOOTH ASSIGNMENTS & SPACE MANAGEMENT Booth locations are assigned exclusively by Management and may be changed when necessary for safety, Market operations, traffic flow, accessibility, category balance, special events, or governmental or venue requirements. A Vendor’s previous booth location does not guarantee the same placement at future Markets. Vendors may not move, exchange, share, sell, sublease, transfer, or assign their space without prior written approval from Management. Only approved businesses, products, and representatives may operate from an assigned booth. 18. COMMUNICATIONS Final setup, load-in, parking, booth-placement, and Market-day instructions will normally be sent on the Friday before the Vendor’s scheduled Saturday Market. Vendors are responsible for monitoring the email address, telephone number, text messages, and Vendor platform provided during registration. Failure to read or receive a communication does not excuse failure to comply with Market rules or instructions. 19. ACCEPTANCE, ENFORCEMENT & REMOVAL Submitting an application does not guarantee approval, category availability, or a reserved space. Management reserves the right to approve or deny any application and to stop the sale of any unapproved, inappropriate, illegal, or unsafe product. Failure to follow Market rules may result in: Immediate cessation of sales or operations Removal from the current Market Cancellation of the Vendor’s next scheduled participation Cancellation of additional reserved dates Temporary suspension Permanent termination from the Market Management is not required to provide multiple warnings before taking action. Any Market date canceled because of a Vendor’s violation will not qualify for a refund, credit, or transfer. 20. ELECTRONIC ACCEPTANCE By submitting this application, selecting Market dates, providing payment information, making payment, electronically accepting these Terms, or participating in the Central Park at Doral Farmers Market, the Vendor confirms that: The Vendor has read and understands these Terms & Conditions. The information provided in the application is complete and accurate. The Vendor agrees to follow all Market rules and instructions. The Vendor accepts responsibility for obtaining all required licenses, permits, insurance, and approvals. The Vendor authorizes the automatic charges described above. The Vendor understands and accepts the cancellation, no-refund, and no-credit policies. The Vendor understands that participation may be canceled or terminated for failure to comply. REQUIRED ACKNOWLEDGMENTS ☐ I understand that the Central Park at Doral Farmers Market operates every Saturday from 9:00 AM to 2:00 PM, beginning October 10, 2026, rain or shine, and that I may not begin breakdown or leave before closing without authorization. ☐ I expressly authorize East Coast Marketplace LLC to charge the card on file every Tuesday for each reserved Saturday Market date unless I cancel in writing by Monday at 7:00 PM Eastern Time. ☐ I understand that once my card has been charged, there will be no refunds, credits, or transfers, including if I cancel, arrive late, fail to attend, lack required documentation, or am removed for violating Market rules.