2026 Midway Fall Festival

52nd Annual Midway Fall Festival Vendor Terms & Conditions The 52nd Annual Midway Fall Festival is produced by the Midway Business Association (MBA) and will take place Saturday, September 19 and Sunday, September 20, 2026, in Downtown Midway, Kentucky. By submitting an application, all vendors agree to the following Terms & Conditions: 1. Application Review & Acceptance Submission of an application does not guarantee acceptance. The Midway Business Association reserves the sole right to accept or deny any application for any reason, including but not limited to space limitations, vendor mix, product duplication, community standards, or overall festival fit. All decisions by the MBA are final. 2. Application Fee The application fee is non-refundable from the moment the application is submitted, regardless of acceptance status, withdrawal, or cancellation by the applicant. 3. Vendor Fees & Refund Policy All vendor booth fees are refundable only until August 19, 2026. No refunds will be issued for any reason after August 19, 2026, including but not limited to weather, illness, travel issues, emergencies, or failure to comply with festival requirements. The Midway Fall Festival is a rain or shine event. 4. Event Schedule & Setup Event Dates: Saturday, September 19 & Sunday, September 20, 2026 Location: Downtown Midway, KY Vendor setup times, load-in instructions, and vehicle access details will be provided to accepted vendors prior to the event. All vendors must be fully set up and ready for business before the festival opens each day and must remain open for the duration of posted festival hours. 5. Booth Operations & Conduct Vendors must operate only within their assigned space. Booth sharing, subleasing, or transferring space without written approval from the MBA is prohibited. Vendors may sell only those items listed and approved in their application. Vendors are responsible for maintaining a clean, orderly, and safe booth area at all times. The MBA reserves the right to remove any vendor whose behavior, products, or operations are deemed unsafe, inappropriate, or inconsistent with festival standards. No refunds will be issued in such cases. 6. Licenses, Permits & Compliance Vendors are solely responsible for obtaining and complying with all applicable local, state, and federal licenses, permits, and tax requirements, including Kentucky sales tax obligations. Food vendors must comply with all applicable health department regulations and inspections. 7. Insurance Requirements Food Vendors: All food vendors are required to carry general liability insurance with a minimum coverage of $1,000,000 (one million dollars). The policy must list the Midway Business Association as an additional insured. Proof of insurance (Certificate of Insurance) must be submitted to ? elisha@ no later than thirty (30) days prior to the event. Failure to provide the required Certificate of Insurance by this deadline will result in forfeiture of vendor space without refund. The Midway Business Association reserves the right to request proof of insurance from any vendor category. 8. Weather & Force Majeure The Midway Fall Festival will take place rain or shine. The Midway Business Association is not responsible for losses due to weather, power outages, or circumstances beyond its control, including acts of God or government restrictions. 9. Liability & Indemnification Vendors participate at their own risk. The Midway Business Association, event staff, volunteers, sponsors, and property owners shall not be held liable for injury, loss, theft, or damage to persons or property. Vendors agree to indemnify, defend, and hold harmless the Midway Business Association and all associated parties from any claims arising from the vendor’s participation in the festival. 10. Event Changes The Midway Business Association reserves the right to make changes to the event layout, schedule, vendor placement, or festival operations as necessary for safety, logistics, or the overall success of the event. 11. Agreement Submission of an application constitutes agreement to all Terms & Conditions outlined above. Vendors acknowledge that they have read, understand, and agree to comply with these requirements.