2026 Bay Area Craft Beer Festival

FOOD VENDOR RULES & REGULATIONS • Only vendor space is provided. Vendors are responsible for providing their own booth, canopy, food truck, trailer, equipment, tables, chairs, signage, lighting, and any other materials required for operation. • Vendors must comply with all Contra Costa County Health Department, Fire Protection District, and City of Martinez regulations and permitting requirements. • No electricity or water will be provided. • Vendors must possess a valid California Seller's Permit and are responsible for reporting and remitting all applicable sales taxes. • Vendors must provide a Certificate of Insurance with minimum liability coverage of $1,000,000 naming Downtown Martinez & Co. and the City of Martinez as additional insureds. • Food vendor spaces are limited and curated. Vendor acceptance is based on menu diversity, event experience, operational capacity, and overall fit with the event. • Event organizers reserve the right to limit duplicate food categories and menu offerings. • Food vendors should be prepared for a high-volume service day and are encouraged to bring sufficient inventory for an event attendance of 5,000+ guests, with the potential for higher attendance due to the citywide nature of the celebration. • Vendors are responsible for providing adequate staffing and operational capacity to serve anticipated attendance levels. • Menu items offered at the event must match those approved through the application process unless prior written approval is obtained. • Vendor placement and site assignments are determined solely by event management. • No exclusivity for food or beverage categories is implied or guaranteed. • Food vendors are responsible for the security of all equipment, inventory, cash, and personal property. Event organizers are not responsible for loss, theft, damage, power interruptions, weather-related impacts, or other circumstances beyond their control. • Food vendors shall make every effort to maintain a clean booth space and surrounding area throughout the event. Vendors are responsible for any damage to event grounds caused by grease, spills, equipment, vehicles, fires, or vendor operations. • All vendors must be fully set up and ready for Health Department and Fire Department inspections by 10:00 AM. Vendors not ready for inspection may be subject to penalties, fees, or removal from the event. • Food vendors are required to remain open, staffed, and operational for the full duration of the festival from 11:00 AM to 7:00 PM. Early departure, teardown, closure, or reduction of service hours is not permitted without prior approval from event management. Vendors should plan inventory, staffing, and operations accordingly to support a full day of service. • Vendors who sell out of product before the end of the event must immediately notify event management. Repeated failure to adequately prepare inventory for event attendance levels may impact consideration for future events. • Load-in, parking, and event logistics information will be provided to accepted vendors prior to the event. • All equipment, supplies, and waste must be removed from the event site, and cleanup must be completed by 9:00 PM. • No alcohol sales are permitted by food vendors. • Beer tasting is not included with vendor participation. Vendor tasting tickets may be purchased separately, subject to availability. All tasting participants must be 21 years of age or older with valid identification. • This is a rain-or-shine event. In the event of severe weather or unsafe conditions requiring cancellation, vendors will be notified as soon as possible. • Submission of an application does not guarantee acceptance. Event organizers reserve the right to accept or reject any application at their sole discretion. • Vendor fees are due upon acceptance and are non-refundable unless otherwise stated by event management. AGREEMENT TO TERMS & CONDITIONS • By submitting an application, Vendor acknowledges that they have read, understand, and agree to comply with all event rules, regulations, requirements, and deadlines. • By submitting an application, Vendor agrees to comply with all federal, state, county, and local laws, ordinances, regulations, permits, health codes, and fire safety requirements applicable to their participation. • By submitting an application, Vendor agrees to abide by the Bay Area Craft Beer Festival & Martinez Sesquicentennial Celebration Vendor Code of Conduct. • Vendor agrees that failure to comply with event rules, regulations, permit requirements, or the Vendor Code of Conduct may result in removal from the event without refund. • Vendor acknowledges that event organizers reserve the right to accept, reject, relocate, or remove any vendor whose products, operations, conduct, or presentation are deemed inconsistent with the goals, safety requirements, or standards of the event. • Submission of an application constitutes acceptance of all Terms & Conditions, Vendor Rules & Regulations, and the Vendor Code of Conduct.