Winterfest

The application deadline is Sunday, October 25, 2026. If your submitted application is for a specific food and/or merchandise setup there are no substitution unless this has been arranged in advance with the Event Coordinator. Vendor load-in will begin at 9:00 am. Vendors should be ready to sell by 11 am and plan to stay until the event ends at 4:00 pm. Only approved vendors who have paid the vendor fee will be permitted. Grease will only be allowed in self-contained cooking units and cannot be disposed of at the event. You can not serve alcohol or anything in glass bottles. All food vendors must have an operational fire extinguisher at their booth and are subject to inspection by the Rockdale County Fire Department. All vendors are required to supply their own tents, chairs, tables, electrical cords, or anything needed to conduct business on festival day. Each tent space is 10 X 10 feet in size. Each vendor must keep their business within the space assigned space unless additional space has been purchased. Booths must be neat in appearance and not distract from neighboring displays. Each vendor is responsible for the removal of their trash. Vendors are not allowed to stake tents in asphalt or concrete in the streets. Vendors must provide tent weights. Vendors are required to handle their own sales tax reporting. Booths must be manned at all times and exhibit their work for the entire festival day. All participants must sign a release form (attached) in order for the application to be accepted. Electricity is not provided or available at this time. ONLY QUIET GENERATORS are allowed in the event area in consideration of your neighboring vendors. Water is not provided. Vendors must bring their own water supply if needed. Use of water from surrounding buildings is prohibited and will result in removal from the event without a refund. No music allowed in individual booths unless otherwise approved by the event coordinator. The event staff reserves the right to reject any organization whose presentation, goals, or objectives may be offensive and not in the best interest of the community. Vehicles are not allowed in the event area after the setup time or during the festival hours. This is strictly enforced by the city of Conyers Police Department. A vendor failing to meet all requirements and regulations may be asked to leave the event area or will be disqualified. The application must be completed in full in order to be considered. This requirement is for everyone, regardless if you have been a vendor in the past. NO EXCEPTIONS. DO NOT UNPLUG AP UNITS FROM THE ELECTRICAL OUTLETS. The outlets are for the WI-FI in Olde Town. Removal will cause the vendor to lose the outlet without a refund. Adding items to your display to sell that are not included on your application is prohibited. Double-check for accuracy and completeness before submission. INCLEMENT WEATHER: The festival WILL NOT reschedule due to inclement weather. There are no refunds due to inclement weather. CANCELLATION POLICY: Participant understands, acknowledges, and agrees that the Winterfest event is held in an open-air venue, which is subject to inclement weather and other acts of God, as well as civil unrest or other unforeseen events. Because of the potential for cancellation as a result of the above, Participant agrees that the Winterfest event and its employees and/or sponsors shall not be liable or responsible to Participant in any respect as a result of Participant’s investment/payment to the Winterfest event or money in the event the festival is cancelled due to some unforeseen reason, which is out of the control of the festival. Participant further agrees and acknowledges that in the event the festival or any part is cancelled for any reason, Participant shall not be entitled to the refund of any monies paid to the Winterfest for the event. LIMITATION OF LIABILITY: Wonterfest shall not be liable for any lost profits, lost opportunity, or any other such loss or damages resulting from a direct or indirect reliance upon this agreement, participation in the Winterfest event, or payment of any fees or deposit. The parties agree that Georgia law shall govern this agreement and any dispute arising from the relationship between the parties to this agreement; and further, any action at law or other judicial or administrative proceeding arising from this agreement may be maintained only in the Superior Court of Rockdale County, Georgia, which shall have proper jurisdiction over any and all such matters and disputes. **This is an electronic agreement, and by signing this application, you are validating and approving this agreement electronically.