Wilton Manors Market

WILTON MANORS FARMERS MARKET
Vendor Application
Welcome to the Wilton Manors Farmers Market—your new weekly community market experience in the heart of Wilton Manors!

🎉 GRAND OPENING: SUNDAY, OCTOBER 4, 2026 🎉

Join us for our Grand Opening on Sunday, October 4, from 10:00 AM to 4:00 PM at 1937 Wilton Drive, Wilton Manors, FL 33305—and then come back every Sunday for shopping, delicious food, local businesses, entertainment, family fun, and an amazing community atmosphere.

Located on iconic Wilton Drive, the Wilton Manors Farmers Market brings together local vendors, artisans, makers, handmade goods, fashion, fresh products, food, beverages, fresh juices, and unique finds in one vibrant destination.

Whether you are coming to shop local, enjoy something delicious, spend time with friends and family, or discover new small businesses, our Market is designed to become a weekly gathering place where food, culture, and community come together.

✨ Local Vendors & Small Businesses
🛍️ Artisan & Handmade Goods
🍴 Delicious Food & Beverages
🎶 Entertainment
👨‍👩‍👧‍👦 Family Friendly
📍 1937 Wilton Drive, Wilton Manors, FL 33305
🎉 Grand Opening: Sunday, October 4, 2026
☀️ Every Sunday • 10:00 AM–4:00 PM • Rain or Shine

VENDOR TERMS & CONDITIONS
Location: 1937 Wilton Drive, Wilton Manors, FL 33305
Grand Opening: Sunday, October 4, 2026
Market Schedule: Every Sunday, 10:00 AM–4:00 PM
Market Operator: East Coast Marketplace LLC

By applying, selecting a Market date, providing payment information, paying for, or participating as a Vendor at the Wilton Manors Farmers Market (“Market”), the applicant (“Vendor”) agrees to the following Terms & Conditions.

1. MARKET HOURS, SALES CUTOFF & VENDOR COMMITMENT
The Market operates every Sunday from 10:00 AM to 4:00 PM, rain or shine, unless otherwise announced by East Coast Marketplace LLC (“Management”).

Vendors must be completely set up and ready to operate before 10:00 AM and must remain fully set up and operational until 4:00 PM.

Vendors may not stop operating, dismantle their booth, pack merchandise, or leave before 4:00 PM without prior authorization from Management.

All sales must stop promptly at 4:00 PM. Vendors may not sell products, process transactions, serve customers, or accept payments after 4:00 PM.

Breakdown begins at 4:00 PM and may not begin earlier. Vendors must complete breakdown, load-out, and cleanup and must be completely off the Market property no later than 6:00 PM. No exceptions.

Participation in one Market date does not guarantee acceptance or availability for future dates.

2. LOAD-IN & SETUP
Vendor load-in instructions and assigned arrival times will be communicated by Management before the scheduled Market.

All Vendors must:

Arrive within the designated load-in period.
Be completely set up and ready for customers before 10:00 AM.
Follow all instructions regarding vehicle access, unloading, parking, booth placement, and pedestrian safety.
Move vehicles to the designated Vendor parking area immediately after unloading.
Keep fire lanes, sidewalks, entrances, exits, and emergency access areas clear at all times.
Wait for authorization before bringing vehicles into any designated load-in or load-out area.
Late arrivals may lose their assigned space without refund or credit.

3. BOOTH SPACE
Unless otherwise approved in writing, standard Vendor spaces are designed for one 10' × 10' tent.

Vendors are responsible for providing their own:

Tent or canopy
Tables and chairs
Displays
Tent weights
Lighting, if required
Approved extension cords and electrical equipment
All equipment necessary to operate safely and professionally
Vendors may not expand beyond their assigned footprint without prior approval from Management.

Management reserves the right to determine or modify booth locations, Market layout, Vendor placement, and category distribution.

4. TENT WEIGHTS & SAFETY
Tent weights are mandatory.

Each tent leg must be independently and securely weighted. Stakes may not be used unless specifically authorized by Management.

Management may require a Vendor to modify, reinforce, lower, or remove any tent, display, sign, or equipment that creates a safety concern.

Vendors who fail to secure their tents and equipment properly may be prohibited from operating and may be removed without refund or credit.

5. RAIN-OR-SHINE & WEATHER POLICY
The Market operates rain or shine.

Florida weather can change rapidly. Vendors are responsible for bringing appropriate protection for their merchandise, equipment, displays, employees, and operations.

Rain, heat, wind, low attendance, weather forecasts, or other ordinary weather conditions do not qualify a Vendor for a refund or credit.

Management reserves the right to delay, modify, suspend, evacuate, or cancel the Market when conditions create a safety concern or when required by the property owner, municipality, law enforcement, emergency management, or another governmental authority.

If Management cancels an entire Market date before operations begin, Management may determine whether a refund, credit, or rescheduled date will be provided based on the circumstances.

6. DATE RESERVATIONS, AUTOMATIC CHARGES & PAYMENT AUTHORIZATION
When a Vendor selects and reserves one or more Market dates, the Vendor agrees to maintain a valid payment card on file.

Unless the Vendor cancels the reserved date through the designated Vendor system no later than Monday at 7:00 PM Eastern Time before the scheduled Sunday Market, the system will automatically charge the applicable Vendor fee to the card on file on Tuesday.

By submitting the application, selecting a Market date, and providing payment information, the Vendor expressly authorizes East Coast Marketplace LLC to automatically charge the card on file every Tuesday for each upcoming Sunday Market date that remains reserved.

The applicable Vendor fee will be the amount displayed for the selected Market date and Vendor category.

A booth is not confirmed until:

The Vendor has been approved.
The applicable payment has been successfully processed.
All required documentation has been submitted and approved.
A declined or failed payment may result in the immediate cancellation of the reserved space. Management is not required to hold a space while waiting for replacement payment information.

7. CANCELLATIONS, NO-SHOWS, REFUNDS & CREDITS
Once a Vendor’s payment has been processed, all fees are final, non-refundable, non-transferable, and cannot be applied as a credit toward another date.

The following do not qualify for a refund, credit, or transfer:

Vendor cancellations submitted after the Monday deadline
Late arrivals
No-shows
Failure to attend
Early departures
Rain, heat, wind, low attendance, or weather concerns
Insufficient staffing or inventory
Vehicle or equipment problems
Illness or personal scheduling conflicts
Missing or expired licenses, permits, insurance, or COI
Failure to comply with Market rules
Removal or suspension resulting from a Vendor violation
If a Vendor cancels after payment has been processed or does not appear for the selected Market date, no refund or credit will be issued. No exceptions.

8. VENDOR APPROVAL & PRODUCT CATEGORIES
All Vendors, products, services, and displays are subject to approval by Management.

Approval applies only to the products, services, brands, and business concept described in the Vendor’s application.

Vendors may not introduce substantially different products, services, brands, or concepts without prior written approval.

Management may limit the number of Vendors within a category to maintain a balanced Market.

Acceptance of one Vendor does not constitute category exclusivity unless Management expressly agrees to exclusivity in writing.

9. LICENSES, PERMITS & LEGAL COMPLIANCE
Each Vendor is solely responsible for obtaining and maintaining all licenses, permits, registrations, certifications, insurance, tax documentation, and governmental approvals required for its operation.

This includes, when applicable:

Business licenses
Florida sales tax registration
Food-service licenses
Temporary food-service permits
Cottage Food compliance
Health permits
DBPR or Department of Agriculture requirements
Insurance certificates
Fire-safety requirements
City, County, State, or Federal authorizations applicable to the Vendor
Approval by East Coast Marketplace LLC does not constitute governmental approval to operate.

Vendors who arrive without the required licenses, permits, insurance, or documentation will not be permitted to operate and will not receive a refund or credit.

10. FOOD VENDORS
Food Vendors must comply with all applicable food-safety and sanitation requirements.

Where applicable, Vendors must provide:

Handwashing facilities
Sanitizing equipment
Food-temperature control
Food protection
Wastewater containment
Fire extinguishers
Propane and fire-safety equipment
Required licenses and permits
Food preparation, cooking equipment, propane, generators, open flames, and similar equipment may only be used where permitted and must comply with applicable regulations.

Management may stop food preparation or sales whenever a condition presents a potential health, fire, or safety concern.

11. ELECTRICITY & GENERATORS
Electricity is not guaranteed unless specifically included or approved in advance by Management.

Vendors may not connect to electrical outlets without authorization.

Generators must be approved in advance and must be quiet, properly maintained, safely positioned, and operated in compliance with applicable fire and safety regulations.

Extension cords must be outdoor-rated and properly secured to prevent trip hazards.

12. CLEANLINESS & WASTE
Vendors must maintain a clean, safe, and professional booth throughout the Market.

Each Vendor is responsible for all trash, packaging, food waste, grease, wastewater, and debris generated by its operation.

At the end of the Market, the Vendor’s assigned space must be left completely clean.

Dumping grease, oil, wastewater, food waste, chemicals, or other liquids onto streets, sidewalks, landscaping, drains, or other areas of the property is strictly prohibited.

Vendors may be charged for cleaning, damage, waste removal, repairs, or restoration caused by their operation.

13. PROFESSIONAL CONDUCT
The Wilton Manors Farmers Market is intended to provide a welcoming, respectful, family-friendly, and community-oriented environment.

Vendors and their employees, contractors, representatives, and guests must behave professionally toward:

Customers
Other Vendors
Market staff
Property representatives
City personnel
Members of the community
Harassment, threats, fighting, aggressive behavior, discrimination, intoxication, disruptive conduct, refusal to follow staff instructions, or excessive profanity directed at others may result in immediate removal and suspension from future Markets.

14. SALES & CUSTOMER RESPONSIBILITY
Vendors operate as independent businesses.

Each Vendor is solely responsible for:

Its products and services
Product quality and safety
Pricing
Sales
Taxes
Customer disputes
Refunds
Chargebacks
Employees and contractors
Representations made to customers
East Coast Marketplace LLC does not guarantee minimum attendance, sales, revenue, exposure, or profitability.

15. PROHIBITED ITEMS, GLASS & PETS
Glass of any kind is prohibited on the Market property. This includes glass bottles, jars, containers, merchandise, decorations, and display materials.

Pets are not permitted in Vendor booths or Vendor operating areas.

Service animals, as defined by applicable law, are not considered pets and are permitted. Service animals must remain under the control of their handler.

Vendors may not sell or display illegal, counterfeit, stolen, dangerous, unauthorized, or unapproved merchandise.

Management may prohibit any product, service, display, signage, music, activity, or conduct that it reasonably determines is inappropriate, unsafe, unlawful, inconsistent with Market standards, or not included in the Vendor’s approved application.

16. BOOTH SHARING & SUBLEASING
Vendor spaces may not be sold, transferred, assigned, shared, or subleased to another person or business without prior written approval from Management.

Only approved businesses, products, and representatives may operate from an assigned booth.

17. CERTIFICATE OF INSURANCE
A valid and current Certificate of Insurance (“COI”) is mandatory for every Vendor.

The COI must meet all requirements displayed in the Vendor application and must remain valid throughout the Vendor’s participation in the Market.

If the Vendor has not already provided an approved COI, it must be uploaded directly to the original Vendor application no later than seven calendar days before the selected Market date.

A Vendor submitting an application less than seven days before a Market must upload the COI when submitting the application.

If a COI is rejected because it is incomplete, expired, incorrect, or does not meet the stated requirements, the Vendor must upload a corrected COI through the application before the deadline.

COIs sent by email, text message, WhatsApp, social media, direct message, or any other method will not be accepted or considered submitted. The only accepted submission method is through the Vendor application.

Approval of a Vendor’s application remains conditional until the COI has been reviewed and approved.

A Vendor without a valid and approved COI on file by the deadline will not be admitted to the Market or permitted to set up. The Vendor will lose the reserved space without refund, credit, or transfer. No exceptions.

Vendors are responsible for monitoring their insurance expiration date and uploading a renewed COI before the current policy expires.

18. INSURANCE, LIABILITY & INDEMNIFICATION
Vendors participate at their own risk and are responsible for their property, merchandise, equipment, employees, contractors, products, services, and operations.

East Coast Marketplace LLC is not responsible for Vendor losses resulting from theft, weather, property damage, equipment failure, accidents, customer actions, or other circumstances outside Management’s reasonable control.

To the extent permitted by law, each Vendor agrees to indemnify and hold harmless East Coast Marketplace LLC, the property owner, and their respective officers, employees, agents, and representatives from claims, damages, losses, liabilities, and reasonable costs arising from the Vendor’s products, services, employees, equipment, booth, negligence, misconduct, or violation of these Terms.

19. DAMAGE TO PROPERTY
Vendors are responsible for any damage caused by themselves, their employees, contractors, representatives, vehicles, tents, displays, cooking equipment, or operations.

Vendors may be charged for repair, replacement, cleaning, or restoration costs.

20. MARKET LAYOUT & ASSIGNED LOCATIONS
Booth locations are determined exclusively by Management.

Management may relocate a Vendor when reasonably necessary for:

Safety
Traffic flow
Category balance
Accessibility
Property requirements
Emergency access
Market operations
Special events
A Vendor’s previous location does not guarantee the same placement at future Markets.

Vendors may not change, exchange, or move their assigned location without prior approval from Management.

21. ATTENDANCE & COMPLIANCE
Vendors are expected to attend every Market date they select and reserve.

Failure to follow Market rules will result in the cancellation of the Vendor’s next scheduled participation without refund or credit.

Depending on the nature or severity of the violation, Management may also:

Stop the Vendor’s sales or operations
Remove the Vendor from the current Market
Cancel additional reserved dates
Temporarily suspend the Vendor
Permanently terminate the Vendor’s participation
Management is not required to provide three warnings before taking action.

Violations involving safety, missing insurance or permits, unauthorized products, pets, glass, early breakdown, sales after 4:00 PM, failure to leave by 6:00 PM, harassment, threats, fraud, property damage, or refusal to follow instructions may result in immediate removal or suspension.

Any Market date canceled because of a Vendor’s violation will not qualify for a refund, credit, or transfer. No exceptions.

22. PHOTOGRAPHY & MARKETING
Photography and video recording may occur throughout the Market.

By participating, Vendors grant East Coast Marketplace LLC permission to photograph or record their booth, products, signage, employees, representatives, and Market participation.

East Coast Marketplace LLC may use this content for reasonable promotional, advertising, social-media, website, press, and Market-related purposes without additional compensation.

23. MARKET COMMUNICATIONS
Final load-in, parking, booth placement, and event-day instructions will normally be sent on the Friday before the Vendor’s scheduled Sunday Market.

Vendors are responsible for monitoring the email address, telephone number, text messages, and Vendor platform provided during registration.

Important communications may include:

Load-in instructions
Weather updates
Parking instructions
Market maps
Payment information
Schedule changes
Emergency notices
Vendor requirements
Failure to read or receive a communication does not excuse failure to comply with Market rules or instructions.

24. CHANGES TO MARKET OPERATIONS
Management may reasonably modify Market procedures, operating rules, booth layouts, load-in procedures, parking requirements, hours, or other operational requirements when necessary for safety, governmental compliance, property requirements, or effective Market management.

Material changes affecting an upcoming Market will be communicated to Vendors as reasonably practicable.

25. INDEPENDENT VENDOR STATUS
Vendors are independent businesses and are not employees, partners, agents, joint venturers, or representatives of East Coast Marketplace LLC.

Nothing in these Terms creates an employment, franchise, partnership, or agency relationship.

26. ACKNOWLEDGMENT & ACCEPTANCE
By submitting an application, selecting a date, providing payment information, electronically accepting these Terms, making payment, or participating in the Wilton Manors Farmers Market, the Vendor confirms that:

The Vendor has read and understands these Terms & Conditions.
The information provided in the application is complete and accurate.
The Vendor agrees to follow all Market rules and instructions.
The Vendor accepts responsibility for obtaining all required licenses, permits, insurance, and approvals.
The Vendor authorizes the automatic charges described in these Terms.
The Vendor understands and accepts the cancellation, no-refund, and no-credit policies.
The Vendor understands that participation may be canceled or terminated for failure to comply.
REQUIRED ACKNOWLEDGMENTS
☐ I understand that the Market operates every Sunday from 10:00 AM to 4:00 PM, rain or shine. I understand that all sales must stop at 4:00 PM, breakdown begins at 4:00 PM, and I must be completely off the property by 6:00 PM.

☐ I expressly authorize East Coast Marketplace LLC to charge the card on file every Tuesday for each reserved Sunday Market date unless I cancel the date through the designated Vendor system by Monday at 7:00 PM Eastern Time.

☐ I understand that once my card has been charged, there will be no refunds, credits, or transfers, including if I cancel, arrive late, fail to attend, lack required documentation, or am removed for violating Market rules.

☐ I understand that a valid and approved COI must be uploaded directly to my Vendor application at least seven calendar days before my selected date. COIs sent by email, text message, WhatsApp, social media, or any other method will not be accepted.

☐ I understand that glass and pets are prohibited and that service animals, as defined by applicable law, are not considered pets.

☐ I understand that failure to follow Market rules will result in cancellation of my next scheduled participation without refund or credit and may result in additional suspension or permanent removal.

☐ I have read, understood, and agree to all Wilton Manors Farmers Market Vendor Terms & Conditions.