Wayside Farmers Market

Terms & Conditions – East Coast Marketplace Electricity Requirements• There is no electrical power available on site.• Generators up to 5,000 watts are permitted.• Generators over 5,000 watts are prohibited.Participation Fees• Standard 10×10 ft tent space: $ 90 • Special events (e.g., festivals) may have different rates.• Upon acceptance, the vendor will receive an approval email followed by an invoice that must be paid immediately.• Fees are non-refundable and non-transferable.• No refunds or credits will be granted for vendor absence or vendor cancellation after payment.• Only if an event is canceled by the organizer due to adverse weather or other circumstances beyond our reasonable control, a credit will be issued for a future date.• Vendors may not participate in any market until all outstanding fees have been paid in full.• East Coast Marketplace does not guarantee any specific foot traffic or sales.• Terms and rates may be modified at East Coast Marketplace’s sole discretion.Market Hours• First day 10:00 a.m. – 3:00 p.m.• If the market operates as scheduled, there are no discounts for rain or other adverse weather.Vendor Responsibilities• Vendors must arrive at least 2 hour before opening and be fully set up 15 minutes prior toopening time. A loading space will be assigned, and an East Coast Marketplace staff member willprovide you with instructions• An email with logistical and operating instructions (schedule, map, access, load-in/out) will besent the day before the market.• Vendors arriving late will not be permitted to set up for the day.• Vendors who do not arrive or fail to set up on time remain responsible for the day’s fee and may notparticipate.• After three tardy incidents, the vendor will no longer be admitted to future markets.rates may be modified at East Coast Marketplace’s sole discretion.Vendor Spaces & Set-Up• Tables and equipment must be provided by the vendor, comply with market specifications, and fitwithin the allotted space.• All equipment must be in good, clean condition.• Spaces are assigned at East Coast Marketplace’s sole discretion and may change without notice.• Spaces that are empty 1 hour before opening may be reassigned, and the vendor mayforfeit placement.Insurance, Licenses & Permits• Vendors are responsible for maintaining all required licenses, permits, and insurance.• Food vendors must submit with the application: a copy of the DBPR food permit and a FoodHandler certificate for personnel handling food.• Prior to participation, vendors must provide two Certificates of Insurance: (1) listing EastCoast Marketplace as Additional Insured; (2) listing the property/venue as Additional Insured.• Exact certificate requirements will be provided in the onboarding email once approved.Exhibit D – Insurance Requirements: Farmers MarketApplicants and VendorsII. Commercial General LiabilityA. Limits of Liability● Bodily Injury and Property Damage LiabilityEach Occurrence: $1,000,000General Aggregate Limit: $2,000,000Personal and Advertising Injury: $1,000,000Products/Completed Operations: $1,000,000B. Endorsements Required● East Coast Marketplace LLC - 1717 north bayshore drive - 33132 MIAMI Wayside Baptist Church of Kendall IncMarket Aesthetics, Presentation & ConductVendor spaces must always remain neat, clean, and professional, including displays, fixtures,props, and signage.Vendors and their staff must be well-groomed, clean, and properly attired, and must conductthemselves in a professional manner.Improper attitude, language, or misconduct will result in immediate dismissal.The back side of each booth must be fully covered, with no boxes, bags, or storage items rdboard boxes may not be used on tables or as part of the display.Storage items (boxes, coolers, luggage, etc.) must remain hidden from view.Tables must have clean coverings that reach the ground.Fire Safety Requirements• Vendors using open flames or cooking equipment must have a fire-retardant tent.• Vendors failing to comply will not be admitted to the market.Specific Requirements for Food Vendors• A portable three-compartment sink (or an onboard equivalent for food trucks) compliant with healthregulations is required.• It is prohibited to dispose of dirty water, oils, grease, or graywater on the property; all disposal mustoccur off-site in accordance with local regulations.Tents & EquipmentEach tent leg must be secured with a minimum of 20 lbs of weight. Since we are near the ocean andwind is frequent, proper weighting is mandatory for everyone’s safety.Tents must be clean and in pristine condition. Broken, dirty, or makeshift tents are not permitted.Operational Rules (Load/Unload & Technical Hours)• The market area must be completely vacated by 4:30 p.m.• Prepared food vendors must turn off all appliances by 3:00 p.m.Load-in: offload all items in the designated area, park the vehicle, and then return to set up. No set-up is allowed while a vehicle is in the unloading area. An East Coast Marketplace staff member will be present to guide you during the loading process.• Breakdown: bring all items to the designated area first, then retrieve the vehicle for loading.Vehicles must not remain in the loading area while tents or set-ups are still in place.Breakdown & Clean-Up• Breakdown may begin only 15 minutes after the market closes. Early breakdown is prohibited.• Vendors must remain fully operational during all scheduled hours.• Each vendor must bring their own trash can (with liners) and keep it within their assigned space.• All trash must be collected and removed off-site at the end of the day; using park/venue binsfor business waste is prohibited.• Vendors are responsible for cleaning their booth and a 5-foot perimeter around it. • Failure tocomply will result in a $100 cleaning fee and possible expulsion for repeated violations.Agreement & Indemnification• The undersigned acknowledges having read, understood, and agreed to these Terms & Conditionsand agrees to comply with all market rules and guidelines.• The vendor discharges, releases, holds harmless, defends, and indemnifies East CoastMarketplace, its employees, volunteers, and agents from any and all damages, claims, losses,costs, and expenses (including attorneys’ fees) arising out of participation in the market, includingacts/omissions of the vendor’s employees or assistants.• The vendor further agrees to defend, hold harmless, and indemnify the property/venue and itsemployees, volunteers, and agents from any liability, cost, damage, or expense arising from thevendor’s participation.Force Majeure • East Coast Marketplace is not responsible for failing to perform its obligations when the failure iscaused by events beyond its reasonable control, including natural disasters, extreme weather, fire,flood, public health emergencies, government restrictions, labor strikes, or similar causes.• If the event is canceled by the organizer for such reasons, a credit will be issued for a future date.• In all other cases, fees remain erning Law & Jurisdiction• This Agreement is governed by the laws of the State of Florida, USA.• Any disputes are subject to the exclusive jurisdiction of the courts located in Miami-Dade County,Florida.