VIrginia Key Farmers Market

Historic Virginia Key Farmers Market Vendor Terms and Conditions & Health and Safety Guidelines These Vendor Terms and Conditions and Health and Safety Guidelines apply to all vendors, exhibitors, food operators, service providers, staff, and contractors participating in the farmers market at Historic Virginia Key Beach Park. The market takes place in a protected public park environment, and all participants must operate in a way that preserves the site, protects public safety, and complies with all park, city, county, and state requirements. Vendor Terms and Conditions 1. Compliance with Park Rules All vendors must comply with all applicable park rules, permit conditions, and directions issued by park management, event organizers, security personnel, and authorized public officials. The park requires permittees to use the facility only for approved activities, keep the permit on site, and follow operational restrictions established by management. 2. Protected Park Standard Historic Virginia Key Beach Park is a protected natural and historic site, so vendors must operate with a strict low-impact approach at all times. Vendors may not damage lawns, dunes, trees, structures, utilities, paved areas, signage, fencing, or natural habitat, and any damage caused by a vendor, vendor staff, or vendor guests may result in removal from the event and financial responsibility for repairs. 3. Approved Vendor Status and Documentation Each vendor must provide all documents requested by the organizer before approval, including business identification, licenses, insurance, tax documents, and product descriptions, as applicable. If a vendor category requires additional approval from the park, City of Miami, Miami-Dade County, DBPR, FDACS, fire authorities, or health authorities, the vendor is responsible for obtaining and maintaining those approvals. 4. Insurance Requirements Vendors may be required to maintain general liability insurance and, when requested, provide a Certificate of Insurance naming the Virginia Key Beach Park Trust and the City of Miami as additional insureds. Vendors offering amusement equipment, food operations with elevated risk, propane use, or specialized installations must meet any higher insurance thresholds required by the venue or organizer. 5. Booth Use and Space Limits Vendors may only use the booth space assigned by the organizer and may not expand into walkways, emergency lanes, landscaping, neighboring booths, or protected areas. No vendor may make physical changes to the site layout without approval, and all display equipment must remain within the designated footprint. 6. Setup, Breakdown, and Site Access All vendors must follow assigned load-in, setup, breakdown, and load-out schedules. Vehicles must remain on paved roadways and in designated parking or loading areas only, because the park restricts vehicles to authorized surfaces and designated spaces. Trailers, gas-powered generators, and other prohibited logistics are not allowed unless specifically authorized in writing. 7. Cleanliness and Leave No Trace All vendors must follow a strict leave no trace standard. At the end of the event, each vendor must remove all merchandise, packaging, food waste, grease, ice, water, decor, tables, tents, and equipment, and must leave the area clean and free of debris. Failure to clean the space properly may result in cleanup charges, denial of future participation, or both. 8. Prohibited Materials and Waste Controls The park prohibits glass containers and Styrofoam items, including Styrofoam plates, cups, and containers. Helium balloons and confetti are also prohibited. Vendors must use event-approved disposal methods and may not dump gray water, oil, charcoal, food scraps, or any waste onto the ground, into landscaping, or into park drains. 9. Decorations, Signage, and Attachments Decorations and signage may not be attached to walls, poles, trees, fences, benches, or park structures using nails, screws, glue, staples, tape, or other damaging materials. Vendors may not hang items from trees or install anything that could disturb natural or historic features of the park. 10. Noise and Conduct Noise must remain controlled within the vendor’s immediate area and may not disturb neighboring vendors, wildlife conditions, park visitors, or the overall event environment. Music with explicit lyrics is not permitted on park premises, and vendors must conduct themselves professionally at all times. 11. Restricted Substances and Illegal Activity Alcohol, firearms, illegal drugs, gambling, and unlawful conduct are prohibited unless expressly authorized by applicable law and the event organizer. Any vendor violating these rules may be removed immediately and reported to the proper authorities. 12. Food Vendor Responsibilities Food vendors must hold all required food permits and licenses and must comply with all applicable public health requirements. Food vendors operating under a permanent Florida food license or temporary event approval must have required documentation available for inspection. Any vendor using cooking systems, hot holding, refrigeration, or propane must comply with fire, food safety, and inspection requirements. 13. Grilling, Propane, and Cooking Controls The park allows only limited fire and grilling activity under strict controls. Grills or cooking equipment must never be operated under covered shelters, tents, or enclosed spaces. Personal propane tanks are generally prohibited under park rules unless specifically approved for the event, and any approved propane must be safely secured upright and handled in accordance with fire safety requirements. 14. Utilities and Equipment Vendors must bring only approved equipment and may use electricity only if pre-approved by the organizer. Water fountains are for drinking water only and may not be used for washing equipment, bathing, or cleaning utensils. Vendors may not use the park as a free kitchen, soup line, restaurant back-of-house, or unauthorized food prep zone beyond the approved event operation. 15. Hours and Removal Vendors must be fully set up by the required time, remain open during required event hours, and exit the park by the deadline established by the organizer or park management. The park rules require permittees and participants to vacate the facility by closing time unless otherwise approved. 16. Enforcement and Removal The organizer reserves the right to deny setup, suspend operations, require immediate corrective action, or remove any vendor whose booth, conduct, documentation, products, equipment, or staff violate these Terms and Conditions or any applicable law or permit condition.