VENDOR APPLICATION - 2025 H-E-B 4th of July Fun Fest & Fireworks Show

GENERAL INFORMATION The H-E-B 4th of July Fun Fest & Fireworks Show strives to maintain a balance and diversity in vendor offerings and quality offerings. Applications and products are reviewed so that we may maintain this balance. Our goal is to keep standards high and promote a safe, successful, and fun event. The RULES AND REGULATIONS outlined in this document are designed to maintain order and to regulate activities on the event site. We are extending invitations to vendors who submit fully completed applications with required payments made online by 5:00 pm on Monday, June 9, 2025. RULES AND REGULATIONS 1. City of Temple does not guarantee vendor sales. 2. Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and regulations pertinent to health, fire prevention, and public safety. Failure to comply may result in expulsion from the event without a refund. 3. A limited number of vendors in each category will be accepted to the event. Decisions are at the sole discretion of the City of Temple and based on, but not limited to the best interest of the event which reserves the right to admit duplicate businesses based on the event’s size and needs. 4. All location placements will be at the sole discretion of the City of Temple. WE ABSOLUTELY CANNOT GUARANTEE BOOTH SPACE LOCATIONS. Use of the City of Temple property is strictly limited to the assigned location. 5. Any product not specified in the application will not be allowed at the event. Unapproved items must be removed from the vendor booth when asked by the City of Temple Staff. Failure to abide will result in expulsion from this event in future years. 6. Vendor agrees to allow the City of Temple to photograph booth spaces and products during the event for no additional compensation. Photos and videos taken may be used in future City of Temple promotions. 7. Prohibited Items: Drawings or raffles shall not be allowed. No political party booths. Vendors shall not sell or give away drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, knives/swords, brass knuckles, guns, sprays, stun guns, any weapon-related item, or any other items deemed as undesirable by the City of Temple. 8. The use of amplified public address systems/stereos/radios is prohibited. 9. Sales & Distribution: It is the sole responsibility of each vendor/concessionaire to obtain the applicable and appropriate state and local licenses and permits as well as payment of taxes pertaining to their operation. You must obtain all required food handler permits from the City of Temple and/or Bell County. You are responsible for your own sales; there will be no tickets for food. Selling is restricted to the vendor’s booth area only. You may not solicit in any other area of the event. 10. Pets: No pets of any kind allowed! No exceptions. Do not leave your animals in your vehicle, or animal control will be summoned. 11. City of Temple. reserves the right to refuse any application. Submission of an application does not guarantee a space. EVENT/VENDOR HOURS: Friday, July 4, 2025, 6 pm - 10 pm • Booth space must be occupied as assigned and be open and staffed during all regular event hours. • No late set-ups/early breakdowns allowed. • The event organizers retain the right to deny any vendor that cannot sustain a presence during the entire event SET-UP/LOAD IN: beginning at 2 pm • All spots are pre-determined before load-in. o You will be given a load-in time - please arrive, unload, and set up in the allotted time frame. • These slots will be available based on the size of your vendor booth/mobile vendor unit. We will plan space according to the vendor booth/mobile vendor unit measurements you provide. Please be accurate with your sizes (to include tongues, pull-down doors, etc.), state what side you will be serving out of, and be on time for setup. • You will not be allowed to enter the site until your scheduled load in time unless otherwise permitted by the coordinator. • NO LATE ARRIVALS WILL BE PERMITTED. AFTER unloading, and BEFORE setting up, your vehicle and/or trailer will need to be moved to the designated parking area. All vehicles MUST be out of the event area by 5 pm. • EVERYONE MUST BE IN PLACE AND AT YOUR BOOTH AT THE TIME DESIGNATED BY YOUR EVENT COORDINATOR FOR HEALTH & FIRE INSPECTIONS! DO NOT LEAVE YOUR BOOTH UNTIL THE HEALTH INSPECTOR AND FIRE MARSHALL HAVE COME BY AND COMPLETED THEIR INSPECTION. INSPECTION • Booths must be set up and ready to open at 5 pm. • Once you are set up, your vehicle must remain parked in the vendor area during the event. We do not allow re-entry once the event has begun. Plan on bringing everything you need before gate opens. Bring a hand truck and/or cart if you need to load anything in & out. Vendors must have enough product in order to operate in the required hours. TAKE DOWN/LOAD OUT: 11 pm • Do not dismantle your booth before closing time. Vehicle/Trailer will not be allowed to drive on, in, or out of the area until designated times. • Do not try to bring in, remove your vehicle from the vendor parking area. After the crowd sweep, vendor relations staff will coordinate load out with you, and we will notify vendors to bring in their vehicles. • For liability purposes, NO vendor vehicles are permitted in the venue until all patrons have been evacuated. • Please make sure ALL your staff are aware of this guideline & abide by it, or risk personal damage, ejection, and/or not being invited back. Please bear with us and be patient. This is not an easy or quick process. You can help by breaking down and packing up your booth, while you wait. POP-UP TENTS: All vendor booths must be self-contained. Tents must meet all fire safety requirements and be securely weighted or staked down. Any tent deemed not safe, properly secured, or structurally sound will be asked to be removed. TRASH & WASTE: All vendors are responsible for trash pickup and waste disposal. Grounds must be kept clean and free of clutter. The vendor area must be cleaned up before leaving the event. Each vendor is responsible for the removal and disposal of all materials, food waste, grease disposal, litter (including cigarette butts), garbage, including boxes, (broken down), and signs. You will not be allowed at future events if the space your booth occupied is left in disarray. ICE: Ice Bags will be available for purchase. See City of Temple staff member. WATER/WASTEWATER: NO WATER IS AVAILABLE ONSITE. DUMPING OF WATER INSIDE THE EVENT WILL NOT BE PERMITTED! It will be each vendor’s responsibility to haul in their own fresh water and dispose of their wastewater at an appropriate dump site. You will not be allowed at future events if the space your booth occupied is left in disarray. PARKING: Parking passes will be provided - 2 per vendor. Except for specified set-up/load-in and break-down/load-out times, vehicles will not be permitted at the event site. Vehicles will be removed immediately when asked to be by City of Temple staff. Parking a vehicle and removing the pass to enter another vehicle into the parking area is not allowed and will be grounds for removal from the event. Vehicles are classified as regular personal-size vehicles. • If you need more than the included 2 vendors parking spaces, you may purchase up to 2 additional spaces ($15 a space) Additional spaces must be purchased in advance - you will NOT be able to purchase any additional spaces on site. • IF YOU HAVE AN OVERSIZED VEHICLE, YOU MUST PURCHASE OVERSIZED VEHICLE PARKING ($25 a vehicle) - IF YOU DO NOT COMPLY WITH THIS YOU WILL NOT BE INVITED BACK IN 2026. Oversized Vehicle: 15-passenger vans / Sprinter vans or bigger RV’s, 15-passenger vans, etc. will need approval prior to the event. CRAFT VENDORS • Fine art, photography, pottery, jewelry, furniture, candles, soaps, clothing, sculpture, and other crafts • A limited number of vendors in each category will be accepted. Decisions are at the sole discretion of City of Temple. and based on, but not limited to the best interest of the event. The event reserves the right to admit duplicate businesses based on the event's needs and size. Exclusivity may be extended at the event’s discretion. Entries are first come first serve. • Battery-operated lights are encouraged • Must make 75% of the goods located in your booth. This includes personally hand-crafted items. FOOD VENDORS/TRUCKS: • You must obtain all required food handler permits from the City of Temple and/or Bell County and always have a fire extinguisher inside your vendor booth. • Cooking equipment (such as pits) must be placed behind the booth and secured from pedestrians. • No vehicles/trailers are allowed behind/beside booths. • Each full and single item food vendor must detail what food and beverages they will provide, including price. • Prices of items for sale must be posted and visible to the public. • Vendors selling unapproved items or selling items at inflated prices will immediately be shut down. • No alcoholic beverages can be sold out of your booth at any time. The deadline to submit your completed application is 5:00 pm on Monday, June 9, 2025. The vendor hereby requests permission to display and sell the products and/or services listed above. Further, the City of Temple reserves the right to approve any product/item a vendor may wish to sell or dispense as well as limit the number of concessions selling the same product/item. DO NOT bring items to the event unless previously approved. On the day of the event, our standards committee will be monitoring compliance. By signing the application, I acknowledge that the H-E-B 4th of July Fun Fest & Fireworks Show is subject to various weather conditions and state and federal safety and health regulations. No refund of application fees. Vendors must remain open until the event closes. I have read and understand and will abide by all City of Temple general information, rules, and regulations. The City of Temple has taken enhanced health and safety measures for event attendees and the event staff. While working the event Vendors are expected to follow all posted instructions. Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.