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The following application is for SPONSORS or BOOTH VENDORS during the Family Fun Day.
June 18, 2023 Como Park East Pavilion, 1151 Como Ave, Saint Paul, Minnesota 55108, United States
If you have questions about this application or process please review the FAQ section of the TC Pride Website, here recordings of the Information Sessions we have hosted and a list of Frequently Asked Questions about registration. https://tcpride.org/vendor-faq/
If you are having problems with errors submitting your application contact support@eventeny.com, or use the contact form at https://help.eventeny.com/hc/en-us/requests/new
About Twin Cities Pride
Twin Cities Pride is the 501c3 charitable nonprofit organization that produces the annual LGBTQ Pride Festival, March, and other events. In addition, Pride sponsors other LGBTQ nonprofits including but not limited to the MN Deaf Queers, MN POC Pride, and other Prides around the state.
Twin Cities Pride is run primarily with volunteers and a few full-time employees.
In 2023, the Twin Cities Pride Festival is estimated to brings in roughly 400,000 to 500,000 attendees. We have approximately 450-490 merchandise and information vendors and exhibitors and anticipate 60 food booths (with some vendors have 2 locations).
If you're part of a company/group/organization that has actively worked against or physically harmed ANY members of the LGBTQ+ community then Pride is not the space for you.
We seek involvement from vendors who affirm and support our mission and the history of and purpose in holding a pride festival:
- Twin Cities Pride seeks to empower every LGBTQ person to live as their true self and to create a future where all LGBTQ people are valued and celebrated for who they are.
- The Pride celebration commemorates and continues the fight against discrimination and the struggle for equality, for lesbian, gay, bisexual, transgender, and queer persons and their families.
Having LGBT employees isn't enough to qualify as support for the community. If you are a company/group/organization that has had past Anti-LGBTQ missions/activities in the past 5 years and are working to be more inclusive, please reach out to Andi Otto, Executive Director, before filling out the application so that we can discuss the best steps. He can be reached at andi.otto@tcpride.org.
APPLICATION PROCESS
The application will be submitted no fees and charges for the booth space will be sent via electronic Invoice with a 6.25% payment processing fee applied at the time of approval.
Acceptance to Twin Cities Pride includes, but is not limited to, the following criteria:
- Proposed product & services (service to the community, quality, pricing, uniqueness)
- Past Twin Cities Pride experience
- Commitment to and support of the LGBTQ community
- Sustainability Practices
- Other outdoor event experience
- Booth size and requirements
- Level of professionalism
- Agreement to conform to established procedures
Submitting an application and receiving a confirmation email after you’ve completed the application DOES NOT mean you have been accepted, just that your application has been received.
If approved as a booth vendor you will be automatically charged the remaining fees associated with the selections you made during the application process along with a 6.25% payment processing fee. Once approved you will have 2 weeks to provide the COI / proof of Liability Insurance.
If waitlisted - you may cancel your application or remain waitlisted in the event that we have space open up for you as a vendor. If space becomes available, we will reach out to you to find out if you still want to be a vendor and would like to take the available space.
By submitting an application, you agree to abide by the policies and procedures outlined now and during the festival by Twin Cities Pride.
Please Note
- We DO not guarantee placement in any particular location and reserve the right to move vendors up to the start of the event.
- We will limit the number vendors who have similar products & services.
- Vendors who do not comply with onsite logistics and regulations will not be allowed to open for business and may be asked to leave the park, forfeiting the ability to participate in any way in the festival, and no refunds will be provided.
- Styrofoam products are not allowed at Twin Cities Pride events.
- Vendors are responsible for taking trash to dumpsters.
Before starting this application, please have the following electronic documents available: Photograph of your booth/truck/trailer, and surrounding area, Description of how you plan to engage and interact with the event attendees, as well as, any information you plan to pass out at your booth.
BOOTH (Truck/Trailer/Booth) SPACE & OPERATIONS:
Please note we do not guarantee booth locations. Booth Space is sold in units of one 10'x10' space. You are responsible for providing your own tent and chairs. You may rent them from Après Party & Tent Rental. You can contact info@apresparty.com by email or by phone at 952-942-3399.
All materials, storage, and operations (including prep, cleanup and back of house) must occur within the booth space. Do NOT assume you are able to use space beside or behind your booth. You will be asked to provide the size of your booth area please note any additional space requirements. Your tent size is required to fit in your booth location size.
Closer to the event, more information regarding location, set-up and operating procedures will be provided. You are responsible for the removal of surplus products, booth parts, trash, etc. Failure to do so will result in additional fees being assessed and may prevent you from being accepted again in the future.
USE OF SOUND
Prior approval will be needed for any booths planning on playing music or any other sound. No amplified sound is allowed, excluding the Pride Festival stages. The maximum for vendor booth sound is 65 decibels at 50 feet with PRIOR approval from Festival Staff.
CONSUMABLE PRODUCT
No products, outside of food that is sold by a food vendor with a food permit, that are being sold in the park should be consumed in the park.
ADDITIONAL CHARGES and FEES
Violations of Twin Cities Pride rules and regulations including leaving your space clean may result in additional fees being charged, exclusion from participation, both during the event and in following years. We do not require a security deposit however the following fees may be assessed
- A charge of $100 will be assessed if you do not check-in upon arriving at the park.
- A charge of $250 will be assessed if the trash is not removed from your area and taken to dumpsters. (large dumpsters NOT patron trash bins)
SUSTANABILITY PRACTICES
As we work toward becoming a zero waste event, we will be requiring food vendors to use compostable products. Booth vendor are asked to keep sustainability in mind with your booth activities and waste.
You will be asked to provide information about your sustainability practices.
NOTE: Styrofoam products are not allowed at Twin Cities Pride.
PROOF OF INSURANCE:
ALL Vendors are REQUIRED to obtain Liability Insurance for both TC Pride and Fanfare Attractions.
As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff; we must ensure every vendor has submitted a current Certificate of Liability insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more. Twin Cities Pride must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance).
Addresses for your providers:
- Twin Cities Pride, 1618 Harmon Place, Minneapolis, MN 55403.
Required insurance may be obtained from your normal insurance provider or
Pam Petersen at PPeters1@amfam.com. A policy for $50 providing coverage for a $1MM policy for five days is available from Pam.
REFUND POLICY
Once approved as a vendor, the Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE.
If the circumstances cause the festival to be delayed, fees will transfer to the new date for the event. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO THE PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.
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