Spooktober Fest Holly Hill Mall October 4

By reading the information below and submitting this online Artist Market Application & Agreement, you agree to . abide by all rules and regulations set forth by the event organizers for the 2025 Shop and Stroll Market, which are made part of this agreement by reference. THIS AGREEMENT, is by and between the SHOP AND STROLL MARKETS (“ORGANIZER”) and the party designated on the attached application (“MERCHANDISE VENDOR”). Event Details If you are interested in participating in other events, please submit a separate application for each event. Vendor Acceptance Terms Application and Selection Process Acceptance Policy: -Submission of an application does not guarantee acceptance into the Makers Market. Approvals will be on a rolling basis until all spaces are filled. - We review each vendor application individually. - All applications will be reviewed, and selected participants will be notified within the specified timeframe. - The organizers have sole discretion over which applications are accepted and reserve the right to limit the number of booths of a similar type to maintain a diverse selection. Not all applications will be accepted. - Considerations include product type, display quality, location, community reviews, and professionalism. - We reserve the right to determine vendor location based on size, space available, and type of craft, product, or attraction. -We do not provide anything for your booth other than the physical ground - Provide 4 individual product pictures for social media shoutouts. - Include digital photographs with the application: - Clearly show work to be exhibited. - One photo of the artist's booth completely set up Payment Information: -You will be required to provide card information as part of the application process. -Eventeny charges an application/maintenance fee of 3% & a standard credit card processing fee of up to 3.5% per sale. -When you apply the payment will be processed based on the terms outlined -Your card will be refunded if your application is NOT accepted. Refunds and Cancellations - *NO REFUNDS* under ANY circumstances including; ANY type of weather-related cancellations. - Vendor cancels or fails to participate: forfeit payment. - Vendor booth fee non-refundable. - All vendor booth sales are final. Again CANCELLATION: MERCHANDISE VENDOR understands that if the vendor cancels after the execution of this agreement, or fails to provide the required documentation, they shall not be entitled to any refund but shall forfeit all amounts previously paid as liquidated damages. No Transfers Policy - Vendor booth reservations non-transferable. - No transfers to other parties, vendors, or events. Acts of God and Force Majeure - Organizer not liable for damage due to acts of God, etc. - Not liable for cancellation/disruption due to circumstances beyond control Marketing and Photography - Shop and Stroll Markets reserves the right to take photos/videos for marketing. - Vendors grant permission for use of images. Vendor Promotion and Social Media - Vendors agree to promote and share event promotions through their marketing channels. - Vendors must share, invite, and repost all event posts to their social media throughout/leading up to event day. Product and Pricing - Vendors agree to offer only approved items. - Maintain reasonable prices for customer purchases and satisfaction. - Display prices for all items. Products & Displays Only products and displays described in this application may be sold at the event. The vendor must be present at their booth throughout the event unless other arrangements have been made with event organizers. Vendors must clearly list and describe all items they intend to sell. If a vendor conducts activities or displays items not listed in their application, or misrepresents their business in any way, the organizers reserve the right to ask the vendor to leave the event Space Size and Assignment Booth assignments will be given when you come to the event, load-in/load-out details, and setup/breakdown instructions will be emailed at Monday prior to the event. - Space assignments provided at check-in. - We reserve the right to adjust event layout or schedule if necessary. - No booth splitting; one vendor per booth. Electricity - For outside events: There is no electricity available, but you are welcome to bring a quiet generator, if needed. If a generator is needed, we need to know so we can put you in an appropriate booth. If you do not let us know you need a generator, you may not be able to use one on show day. - For inside events : we have limited outlets and there is a fee. There's no guarantee that the outlets work. Display Area - Stay within designated space limits. - No soliciting outside of booth space. - Booths must remain open and staffed during the event. - Vendor is responsible for the security of their booth. - Organizer not responsible for loss, theft, or damage to vendor's property. SIGNAGE: All merchandise vendor signs and banners must be contained within the assigned booth space. Each MERCHANDISE VENDOR is responsible for supplying their own signage for their booth. Tent weights mandatory - *All canopies are required to have at least a 40-pound tent weight per leg.* If the exhibitor’s canopy or any part of the booth causes damage to another exhibitor’s booth due to negligence on his/her part, the exhibitor will be responsible for those damages. No disc weights No fitness weights Setup and Breakdown - Email with setup details sent Monday before the event. - Comply with setup timelines. - Breakdown after the event ends. - Fully packed and cleared out by 1 hour after the event. - Vendors must stay for the entire event duration. - *Vendors are responsible for their own set-up, clean-up, staffing their spot, and being able to make change, etc.* Be prepared for the possibility that you may have to haul your stuff from your car to your spot and then back again. It'll depend on weather, spot location, and other things if you can unload/load a vehicle at your spot. Vendor Responsibility - We will do everything we can to make sure you are successful at this event and beyond. In return, we expect our vendors to help us market any way they can with Facebook posts and marketing this event to all of your friends, neighbors, and coworkers! - *As a vendor, you are REQUIRED to be a part of our exclusive Facebook group where we discuss ideas, questions, and details of the event. BECAUSE OF THIS, YOU MUST BE IN OUR FACEBOOK VENDOR GROUP FOR THE SHOW.* This is where 95% of communication for the event will come. We do a Facebook Live post to answer any questions. Please join the Vendor Only group with your personal Facebook page to get updates. Vendor Conduct - Conduct yourself professionally and respectfully. - No discrimination, harassment, or abusive Leaving Early: Vendors must stay for the full event duration. Tearing down early is disrespectful to other vendors, patrons, and the organizers. If you need to leave early due to unforeseen circumstances, communication with the Organizer is required. CANVASSING: MERCHANDISE VENDORS may conduct business only from inside their booth space. Canvassing from outside of the booth space is not permissible and MERCHANDISE VENDOR shall be liable for immediate closure and removal from the event with loss of all submitted monies. Event Protocol - Vendors remove trash, empty boxes, etc. - Vendors responsible for cleanliness of rental area. - Leave area in same condition as arrival. - Remove all items from premises after event. Release and Waiver - Vendors responsible for damages caused by themselves or employees. - Vendor agrees to hold harmless and indemnify Organizer. - This release extends to all unknown, unforeseen, unanticipated, and unsuspected injuries, damages, loss, and liability. - Provisions of any law or statute regarding unknown or unsuspected claims are expressly waived. - You are responsible for any injury to your booth/tent/vehicle/equipment and display items. - You agree to indemnify and hold harmless organizations and individuals for damage or injury from sale/display/operation of products. GOVERNING LAWS: This agreement shall be governed by the laws, the health, sanitation, and fire regulations Scam Alert Payments and official communication will only be conducted through Eventeny. The Organizer is not responsible for any transactions outside of these platforms