EVENT DATES & TIMES:
Sat., Feb. 4, 2023 (10am – 9pm)
Sun., Feb. 5, 2023 (10am – 6pm)
Garlic Fest features live music all weekend long with main stage headliners. Music is loud at night and sometimes throughout the day.
Village Park Athletics
11700 Pierson Road, Wellington, FL 33414
KOA Campground (Lion Country Safari)
https://koa.com/campgrounds/west-palm-beach/
2000 Lion Country Safari Road
Loxahatchee, FL 33470
561-793-9797
JOHN PRINCE PARK CAMPGROUND / RV PARK INFO:
(Reservations accepted via phone only (561-582-7992)
BOOTH FEES
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance and also the date the booth payment will be processed.
We are asking you to commit to participating as soon as possible. Booth placement is first come basis. You must first complete your online application. You will be required to pay the non-refundable application fee upfront. If you are accepted, you will receive an email notification and reminder of payment date processing.
We ask for a payment plan as follows:
- Non-refundable application fee upon completion of online application.
- Once accepted you will receive an email with date booth payment will be processed.
EXHIBITOR BOOTH
** 7% Florida Sales Tax will be added to booth fees at check-out**
Application Fee $35 (non-refundable)
Business Exhibitor $525 + $36.75 Sales Tax = $561.75
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 = $299.60 plus above booth space rental.
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
Wristbands:
Upon check-in, you will receive 2 wristbands that provide you and your staff entry into the event. If you need additional wristbands, please see Vendor Coordinator at the Vendor Check-In booth. (MUST wear wristbands on your wrists at all times in order to enter event - strictly enforced).
PARKING – PLEASE NOTE: Some Parking is available onsite. More information to come.
Booth Tear Down:
Packing up of booth supplies may begin at 6:00 pm on Sunday. Please break down your tent and display. No Vehicles on site. You must dolly / cart everything out. We suggest that you bring dollies and hand trucks to remove your booth. Please pick up all zip ties & trash at your area.
Items to Bring:
Handy items you may want to bring to setup your booth include – Carts / Dolly’s as no vehicles permitted on grounds. Staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
Electricity:
Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
Security
You are responsible for all valuables, items and prizes at your booth. Garlic Fest employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, 40lb weights per leg, table and chairs. Anyone with a tent that Is not secured with weights will have to take down the tent until you can properly weigh it down. No refunds if you cannot set up because you do not have or cannot get weights. You are not allowed to tie your tent to your neighbor’s tent in place of individual tent leg weights.
Staffing
Please make sure the people staffing your booth are familiar with Garlic Fest Booth Policies & Guidelines.
Coordinate staff access to the site in advance to avoid confusion at the ticket gates. Every person staffing your booth, whether employees or subcontractors, will need an admission ticket. You can also provide staff names to Garlic Fest staff person at the Vendor Check-In booth.
Cancellation Policy
No refunds for any fees paid. Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email. When that occurs payment for booth fee will begin November 1st, 2022. No Refunds.
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday, Feb 3, 2023 from 7:00 am – 7:30 pm (Booth # and location provided upon check-in.)
*No vehicles permitted to drive on site.
You must check-in with staff at Vendor Check-In to be directed to your booth location. *No vehicles permitted to drive on site. No exceptions.* You can take your time setting up your booth as long as you are off site by 7:30pm.
Please bring any extension cords, lights, décor, table cloths or other items you might need.
You can access event grounds by 7:00 am on Sat., February 4th. If you are arriving Saturday morning to setup, be prepared to use a dolly/hand truck. No vehicles permitted on site. Set up must be completed by 9:00 am on Sat., February 12th and ready to open at 10 am.
BOOTH HOURS:
Saturday, February 4th (10:00 am – 9:00 pm)
Sunday, February 5th (10:00 am – 6:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please text our Vendor Manager Cheryl Smith at 561-445-1624.
If you have any questions leading up to the event, please feel free to contact us at
561-409-5966 and ask for Cheryl.
We look forward to another great show with you!
View profile
Message
Follow
Following
