Name: Rustic Roots Market- Indoor Vendor Event
Start: 2026-09-20T11:00:00-04:00
End: 2026-09-20T17:00:00-04:00

About the event

Welcome to Rustic Roots Market! Celebrate the beauty of handmade craftsmanship, local businesses, and community at the Rustic Roots Market! This indoor shopping event brings together talented artisans, makers, boutique retailers, specialty food vendors, and small businesses for a day filled with unique finds and meaningful connections. Whether you're showcasing handcrafted creations, farmhouse décor, seasonal treasures, gourmet treats, boutique fashion, or locally made products, Rustic Roots Market is designed to provide a warm, welcoming atmosphere where vendors and shoppers can connect and support small businesses. We carefully curate our vendor lineup to offer a diverse shopping experience and minimize duplicate products whenever possible. Our mission is to create a professional, family-friendly event that celebrates creativity, craftsmanship, and the entrepreneurial spirit of our local community. We appreciate your interest in joining Rustic Roots Market and look forward to the opportunity to feature your business!

Dates

Sep 20, 2026 · 11:00 AM - Sep 20, 2026 · 5:00 PM(GMT-04:00) Eastern Time (US & Canada)

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Location

44 Maynard St, Middletown, Connecticut 06457-4519, United States

Directions

Parking instructions

Park in the rear of the building walk to the ballroom entry which is streetside. Vendors can unload under the blue awning at the main entrance to the ballroom, then pull their vehicle around back.

Health & safety

Ethereal Summer Market Health & Safety Guidelines Elks Lodge • Middletown, CT Vendor Booth Safety Vendors must keep all aisles, exits, and walkways clear at all times. Displays must be stable and secure. Heavy items should be placed on lower shelves whenever possible. No merchandise may extend into customer walkways. Boxes, totes, dollies, and extra inventory must be stored neatly under or behind your table. Tables must not block fire exits, extinguishers, or emergency access routes. Vendors are responsible for maintaining a clean and safe booth throughout the event. Electrical Safety Use only heavy-duty extension cords and power strips in good condition. Do not overload electrical outlets. Tape cords securely to the floor where customers may walk. Damaged electrical equipment may not be used. Battery-operated lighting is encouraged when possible. Fire Safety No open flames are permitted unless specifically approved by the venue. Wax warmers, hot plates, or heating devices require prior approval. Candles may be displayed but should remain unlit unless authorized. Keep flammable materials away from electrical equipment. Smoking or vaping is prohibited inside the building. Health & Cleanliness Wash or sanitize hands frequently. Vendors selling products intended for skin contact should provide hand sanitizer when practical. Keep food and drinks within your booth area. Dispose of trash properly. Notify event staff immediately of any spills so they can be cleaned to prevent slips. Customer Safety Keep shopping aisles free of trip hazards. Do not allow customers behind your display tables. Report any injuries or accidents immediately to event management. Children must remain supervised by their parent or guardian. Move-In & Move-Out Use caution while unloading vehicles. Do not leave equipment unattended in walkways. Load-in carts should be removed promptly after setup. Follow event staff directions during setup and breakdown. Emergency Procedures In the event of an emergency, remain calm. Follow instructions from event staff or emergency personnel. If evacuation is necessary, leave immediately through the nearest marked exit. Do not re-enter the building until permission is given. Vendor Responsibility Each vendor is responsible for: Their own merchandise. Their own equipment. Any damage caused by their display. Maintaining any required licenses or insurance for the products they sell, if applicable. Professional Expectations Greet customers with a friendly attitude. Keep your booth staffed during event hours. Maintain a clean, organized, and professional display. Be respectful of neighboring vendors and event staff. Help create a welcoming atmosphere for everyone. For your event, I'd also recommend adding these Ethereal Elements–specific policies: No AI-generated counterfeit or trademark-infringing merchandise. No offensive, hateful, or explicit products. No illegal substances, weapons, or hazardous materials. No strong fragrances or diffusers that could affect neighboring vendors without prior approval. All vendors must remain set up until 5:00 PM. Early breakdown is not permitted except in an emergency. Vendors must carry out everything they bring in ("Leave No Trace"). Any safety concern should be reported immediately to Erin or event staff.

Marketplace

Interested in applying:

1 active application

Rustic Roots Market Vendor Application

Deadline: Sep 04, 2026

Apply now

Rustic Roots Market
Vendor Application Information
Thank you for your interest in becoming a vendor at Rustic Roots Market! We are excited to showcase a carefully curated selection of local artisans, makers, small businesses, boutiques, specialty food vendors, and unique products in a warm, welcoming indoor marketplace. Our mission is to create a high-quality shopping experience that supports local businesses while offering customers a diverse selection of handcrafted, vintage-inspired, seasonal, and specialty goods.

Accepted Vendor Categories
We welcome applications from a variety of vendors, including:

Handmade Arts & Crafts
Farmhouse & Rustic Home Décor
Boutique Clothing & Accessories
Jewelry & Artisan Goods
Candles, Soaps & Bath Products
Seasonal & Holiday Décor
Floral & Garden Products
Gourmet Foods, Baked Goods & Specialty Beverages
Pet Products
Antiques & Vintage-Inspired Merchandise
Direct Sales Companies (limited to one representative per company whenever possible)
Local Services & Community Organizations
To ensure a balanced shopping experience, duplicate vendors and product categories may be limited.

Event Information
Event: Rustic Roots Market
Location: Elks Lodge, Middletown, Connecticut
Indoor Event
Public Shopping Hours: 11:00 AM – 5:00 PM
Vendor Setup: Begins promptly at 9:00 AM
Vendor Breakdown: Begins after 5:00 PM only
Setup & Breakdown
Vendors should arrive during the designated setup window and unload efficiently. Once your vehicle has been unloaded, please move it to the designated vendor parking area before completing your booth setup.

All booths must be completely set up before the event opens to the public. For the safety and enjoyment of our shoppers, vendors are expected to remain open for the entire event. Early breakdown is not permitted without prior approval from event management.

Parking
Vendor parking will be available in designated areas as directed by event staff. Please reserve parking closest to the entrance for customers whenever possible.

Food Vendors
Food vendors are welcome and must comply with all applicable Connecticut and local health department regulations. Vendors are responsible for obtaining any required licenses, permits, and insurance and for following all food safety, sanitation, labeling, and allergen requirements.

Event Expectations
To ensure a successful event for everyone, vendors agree to:

Maintain a clean, organized, and professional booth.
Keep displays safe, secure, and within their assigned space.
Keep aisles, exits, and emergency access clear at all times.
Be courteous and respectful to customers, fellow vendors, venue staff, and event organizers.
Keep booths staffed throughout the duration of the event.
Follow all event rules, venue policies, and health and safety guidelines.
Application Process
Submitting an application does not guarantee acceptance. Applications are reviewed based on product quality, category balance, originality, and overall fit for the event. Approved vendors will receive a confirmation email with payment instructions and additional event details. Booth space is secured only after full payment has been received.

We appreciate your interest in Rustic Roots Market and look forward to creating an enjoyable shopping experience that celebrates craftsmanship, creativity, and the spirit of supporting local businesses.

E

Hosted by Ethereal Elements CT

Joined Eventeny in July 2026

5 events

Newington, Connecticut, United States