Krampus in Vancouver-A West Coast Krampus Event

Krampuslauf Vancouver – Terms & Conditions for Costume Participants 1. Eligibility & Application All prospective costumed participants must submit a participant application prior to the event. Applications must include: full name, contact information, costume description, mobility considerations, and any props intended for use. Submission does not guarantee acceptance; organizers reserve the right to approve or decline any applicant at their discretion. Only individuals who receive an official acceptance confirmation may participate in costume during the event. Participants under the age of 19 must disclose their age during the application process. Participation by individuals under 19 is subject to organizer approval and may require the consent and supervision of a parent or legal guardian and completion of any additional documentation required by the organizers. 2. Costume & Prop Requirements Costumes must align with the traditional Krampuslauf theme (Krampus, Alpine folklore, winter spirits, etc.). Costumes must be safe for public spaces: no sharp edges, exposed metal, or materials that could injure others. Props must be non-functional replicas. No real chains, whips, weapons, or pyrotechnics are permitted. Masks must allow adequate visibility and ventilation. Organizers may request modifications to costumes or props as a condition of acceptance. 3. Mobility & Accessibility Costumes must allow participants to walk safely along the designated route. Participants must disclose any mobility limitations during the application process so accommodations can be planned. Organizers may limit participation if a costume poses a tripping hazard or obstructs crowd flow. 4. Conduct & Safety Participants must follow all instructions from event staff, volunteers, and safety personnel. Participants must also follow all instructions issued by designated Wranglers, Parade Marshals, security personnel, and event leadership. Participants must remain within designated staging and performance areas, stay with their assigned group, follow the approved route, and immediately comply with any instruction to stop, hold, change direction, evacuate, or leave the event. Aggressive behavior, harassment, or intentionally frightening children or vulnerable individuals is prohibited. Participants may not intentionally touch, grab, strike, push, restrain, chase, block, threaten, or otherwise make physical contact with spectators, children, vendors, staff, volunteers, or other members of the public. Props may not be used to touch or strike another person. Participants must maintain control of their movement and props at all times. Alcohol or drug impairment while in costume is strictly prohibited. Participants may not bring alcohol or drugs into the venue. To help protect costumes and ensure a safe environment, bags and personal items may be subject to inspection. Anyone found with alcohol or drugs on their person will be required to leave immediately. Any participant who poses a safety risk may be removed from the event immediately. 5. Check-In, Credentialing & Mandatory Meeting All accepted participants must complete event-day check-in and receive the official participant credential, wristband, badge, or other identification designated by the organizers. Participants must keep this identification with them for the duration of the event and present it upon request by event staff or security. Only properly checked-in and credentialed participants may enter designated staging areas or participate in the Krampuslauf. Participation in costume is only permitted once the applicant has received written acceptance and checked in at the designated staging area on event day. Mandatory Meeting at 5pm on the day of the event. If you do not attend the round up meeting you will not be allowed to walk in the event. 6. Photography & Media By participating, individuals grant permission for event organizers and accredited media to photograph and record them for promotional or archival purposes. Participants may not obstruct media personnel or interfere with crowd viewing areas. 7. Liability & Assumption of Risk Participants acknowledge that outdoor events involve inherent risks, including uneven terrain, weather conditions, and large crowds. Participants agree to assume all personal risk and release organizers, sponsors, and volunteers from liability for injury or property damage, except where prohibited by law. Participants are responsible for the safety and security of their own costumes and personal belongings. In addition to agreeing to these Terms & Conditions, participants may be required to separately acknowledge and execute a Release, Waiver, and Assumption of Risk before participating. Completion of any required waiver is a condition of participation. 8. Compliance With Local Laws All participants must comply with municipal bylaws, provincial regulations, and any directives issued by the City of Vancouver or emergency services. Noise levels must remain within permitted limits; no amplified sound devices unless pre-approved. 9. Revocation of Participation Organizers reserve the right to revoke acceptance at any time if a participant violates these terms or behaves in a manner inconsistent with the spirit of the event. Failure to comply may result in removal from the parade route and future participation bans. 10. Agreement Submission of an application constitutes agreement to these Terms & Conditions. Participants must affirmatively acknowledge acceptance of these Terms & Conditions as part of the registration process. Where required by the organizers, participants must also provide their name, date, electronic signature or equivalent acknowledgment, and complete any separate Release, Waiver, and Assumption of Risk before participation is permitted.