Hyde Park Jazz Fest

HYDE PARK JAZZ FEST RULES & REGULATIONS Contract Cancellation: Chicago Special Events Management (hereinafter “SEM”) reserves the right to cancel a contract at any time for the good of the festival, or by the direction of the Hyde Park Jazz Festival (AKA “Committee”). Any cancellations by management will be refunded if ALL rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds. Water: Running water is not provided on-site. You must supply your own fresh water. Electricity: No small portable generators or car batteries are permitted within your booth. All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by SEM will not result in a rebate or refund. Music: This event STRICTLY prohibits the playing of recorded or live music in your booth. Laws: Drilling in the street is not permitted to secure your tent or equipment. Violators will be subject to a city fine and space cancellation at the event. You are directly responsible for city violations and fines. Set-up and Tear-down: Each participant is responsible for setup, take down, and clean-up of your booth space. Vehicles are allowed on the street only for setup before the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle onto the street. Unless otherwise noted, parking is not provided to any participant for this event. Load-in/set-up times will be provided to you by email one week before the event. You must remove your vehicle immediately after unloading your merchandise. You are allotted 2 hours from the closing time of the event to vacate your booth space after the event. No-Show Policy: Participants who have not checked in by 1:00 PM CST Saturday, September 27th, 2025 will be considered a “no-show.” No Show Exhibitors will NOT be eligible for refunds and assigned booth space will be forfeited to a wait-list participant. Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths. May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space. Indemnification: The Hyde Park Jazz Festival, Chicago Special Events Management, its employees, festival service providers, or any participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the participant (artist, merchant, or food vendor), any of the participant’s employees or any property before, during or after the period covered by the participation exhibitor contract. This signed contract states that you agree to the terms and indemnify all parties working and producing the event from any liability or claim. Booth Space: Each vendor must use only the space that they are granted. Only a three-foot entryway is permitted. Sidewalks must be left unobstructed at all times. It is strictly prohibited to store items on the sidewalk across or adjacent to your booth. We reserve the right to relocate a participating exhibitor when necessary, even after a space has been assigned – based upon the sole approval of the festival committee. The sale of any THC based products are strictly prohibited. All CBD and Delta 8 businesses must apply as a sponsor of the event For pricing and a customized benefits package, please contact Karyn Terrones at 773-584-6625 or karyn@chicagoevents.com *While we do provide onsite security ,we highly recommend removing all items within your booth off the premises each evening. Third-Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event within your booth. Event Hours: All vendors must remain open during festival hours. Refund Process: If the event is faced with inclement weather, Acts of God, and/or any situation that threatens the safety of exhibitors and patrons, Special Events Management has the authorization to cancel and/or postpone the event which will not result in the refunding of your fees. By signing below, I hereby acknowledge and accept all terms of this vendor application which will be considered a legal contract between myself (Vendor) and the Event Producer (Hyde Park Jazz Festival – sponsoring organization and or agent thereof, SEM) including all rules and regulations and understand that I am legally bound by this agreement. As a participating exhibitor, I acknowledge my financial responsibility for any damages to equipment items ( i.e. tent, table, chair, sidewall, counter, sign pole, etc.), rented from the production company or third party supplier, inflicted by myself or an employee in my booth and the terms regarding the festival or city rules and violations as outlined in this document. Under all circumstances, unless stated in the rules and regulations, there are no refunds. (You will NOT be held accountable for rental equipment that you do not rent, however, we must have a written acknowledgment from you if you add rental equipment to your application at a later time or rent an item on-site. It is your responsibility to inspect your rental tent or equipment during load-in and make management aware of any existing damages before the opening of the event.)