LaFayette Honeybee Festival Rules & Regulations Application for Business Info Booth BUSINESS INFO BOOTHS 1. Festival rules apply to Business Info Booths. (see below) 2. We will be allowing a limited number of booths for local businesses to display information about their business. 3. Eligible businesses must have a store front business located within the City of LaFayette or Walker County. 4. Sales of any sort will not be allowed. Food and/or drinks are not allowed to be handed out from business booths. Items such as hand fans, or other ad items may be handed out. 5. Booths are for display only. Business may also choose a sponsorship level to be recognized throughout the festival. 6. Businesses will be chosen based on available booths spaces, order of registration, and location of business. 7. Electricity is NOT AVAILABLE for Business Info Booths. A signed application constitutes a contract to follow all rules and regulations. It is a contract to participate, personally, if accepted. Any exhibitor not abiding by these rules set by the LaFayette Honeybee Festival will forfeit their privilege to participate in the current and future festivals. PRODUCT 1. All items sold must be handcrafted, handmade or grown by the vendor/exhibitor! 2. Resale of wholesale items (buy/sell) IS NOT permitted and will result in immediate dismissal without refund. No manufactured, imported items will be allowed. 3. Exhibitors/vendors may only show and sell work from the category in which they have been accepted. Management will prohibit the installation and operation of any exhibits not meeting its approval. 4. All articles and displays must be in good taste. No obscene items will be allowed. 5. Send Pictures! To receive consideration, send three photographs of the craft and one photo showing booth presentation. Returning vendors are not required to send photographs. BOOTH DISPLAY, SET UP & BREAK DOWN 1. GENERATORS ARE NOT ALLOWED. 2. Exhibitors/vendors must furnish their own display tables, skirting, chairs, extension cords, tents, etc. Tent must be firmly secured in case of wind. As no staking of tents are allowed, a system such as concrete filled buckets are suggested. Vendor spot may be assigned on concrete, grass or asphalt which may or may not be level. All displays must be designed, constructed and operated in good taste. 3. Our standard electricity is limited to no more than 20 amps per booth. Any special requirements must be approved prior to the event and additional charges will apply. Vendors may be required to provide an adapter to meet their connection needs. Vendor/exhibitor must provide their own 100 foot, heavy-duty, 12 gauge (minimum) extension cord if power is needed. Electricity is a paid amenity and is limited to those who specifically need it to demonstrate their craft, food production or other necessary functions. 4. All displays, transactions, signage, and activities must be confined to exhibitor/vendor’s assigned space. Signs, tents, canopies, or any other part or display may not extend over your assigned area. 5. All booths must be set up and manned by 8:30 a.m. on the morning of the festival. 6. All vehicles must be removed from the festival area by 8:30 a.m.. Vehicles may not be brought into festival area during festival times. Vendors choosing to close before 5:00 p.m. will not be able to drive their vehicles into the vendor area. Everything must be walked or carted out to your vehicle. Failure to comply could jeopardize acceptance to future events. 7. Only official festival motorized carts and emergency vehicles will be allowed within the festival grounds. 8. If you have to restock from your trailer or vehicle during the festival hours, please be prepared to do so yourself. 9. Booths will be allowed to breakdown between the hours of 5:00 PM and 6:00 PM, or after the main concert event concludes. You must designate your choice on your application as this determines your placement. 10. Water is not provided and is not available on site. 11. Honeybee Festival Logo is trademarked and may not be used without written authorization from the City of LaFayette. 12. ALL VENDORS MUST DISPOSE OF THEIR TRASH AND LEAVE THEIR AREA CLEAN IN ORDER TO RECEIVE THEIR DEPOSIT BACK. ADDITIONAL FESTIVAL RULES 1. All city ordinances apply for this event. Violation of any of these rules and/or city ordinances may result in immediate removal from the premises. TO APPLY: 1. Early registration for return vendors will end on March 1, 2022. After that date, all applications will be reviewed and either accepted or rejected as they are received. 2. Online applicants will be notified by email within 5 days if accepted or rejected. If accepted payment must be submitted within ten days of acceptance email. Mailed in applications should include full payment. If you are not accepted, checks will be returned to you. We will not be requiring a deposit this year, however please remember if your area is not properly maintained it could affect your chances of being accepted as a return vendor. 3. Jury decisions are based on photographs and information provided on the application as well as items being sold and previous history with the festival. 4. Food vendors must send an itemized list of ALL food items they wish to sell along with their application. Food items NOT listed on application will be prohibited. 5. Food vendors are accepted on a limited basis. A limit is placed on duplicate items sold by multiple vendors. Duplicate vendors will be separated as much as possible but no one will be relocated if this does not occur. 6. Online applicants will be invoiced by email once accepted. Applicants that mail in application should include payment in full. No partial payments will be accepted. No one will be allowed to pay upon arrival at the festival. A canceled check does not indicate acceptance. LAFAYETTE HONEY BEE FESTIVAL IS A RAIN OR SHINE EVENT! NO REFUNDS!

Honeybee Festival sponsor levels of $5000 and below are available online. If you are interested in a higher level, please let us know so that a team member can work with you to determine the best level. See attached file for breakdown of each level.

Applicants do not have to be KCBS members to participate!

 

**Please note: We provide one 20 amp electric service with your registration. 30 amp or 50 amp can be substituted if you contact us in advance.

 

-TURN IN SCHEDULE: Chicken 12:00 Noon Ribs 12:30 PM Pork 1:00 PM *ALL KCBS RULES APPLY*

 

-PAYOUTS: 1st place ($150) in each category, 2nd place ($100) in each category, 3rd place ($50) in each category. Prizes to be announced for overall Grand Champion and Reserve Grand Champion.

 

Friday evening Unsanctioned Steak Competition winner will receive $100 cash (plus prize to be announced).

Applicants do not have to be KCBS members to participate!

 

**Please note: We provide one electric service of your choice with your registration. Please specify during registration if you need 20 amp, 30 amp, or 50 amp service. An additional 20 amp service is available at an additional charge under item prices.

 

-TURN IN SCHEDULE: Chicken 12:00 Noon Ribs 12:30 PM Pork 1:00 PM Beef Brisket 1:30 PM *ALL KCBS RULES APPLY*

 

-PAYOUTS: 1st place ($300) in each category, 2nd place ($200) in each category, 3rd place ($150) in each category. 4th place ($125) in each category, 5th place ($100) in each category, Grand Champion ($1000) and Reserve Grand Champion ($500).

 

Friday evening Unsanctioned Steak Competition winner will receive $100 cash (plus prize to be announced).