Evee Carnival (EVC)

Accepted Categories
We welcome vendors across the following food and beverage categories. Please select the category that best describes your offerings when completing your application.

• Street Food & Snacks — Handheld, grab-and-go items ideal for festival settings. Examples include tacos, hot dogs, sliders, loaded fries, pretzels, and similar quick-bite offerings.
• International Cuisine — Dishes representing global culinary traditions. Examples include Mediterranean, Asian, Latin American, Caribbean, African, and Middle Eastern cuisine.
• BBQ & Grilled — Smoked, grilled, or slow-cooked meats and sides. Examples include brisket, ribs, grilled corn, and BBQ platters.
• Healthy & Plant-Based — Nutritious options catering to health-conscious attendees. Examples include salads, grain bowls, wraps, vegan, and vegetarian dishes.
• Desserts & Sweets — Indulgent treats and sweet offerings. Examples include funnel cakes, churros, ice cream, pastries, crepes, and candy.
• Beverages — Non-alcoholic drinks including fresh juices, smoothies, specialty coffees, lemonades, and bottled beverages. Alcoholic beverage vendors are subject to separate licensing requirements and additional approval.
• Specialty & Fusion — Unique or creative concepts that blend flavors, styles, or cuisines in an innovative way.
• Note: The Organizer reserves the right to limit the number of vendors per category to ensure a well-balanced and diverse food offering across the event.
   
  Event Protocol
  All vendors are expected to uphold the standards and spirit of the EVC Evee Carnival. Please review the following protocols before applying.
• Vendors and their staff must display professional and courteous behavior toward attendees, neighboring vendors, and event staff at all times. ID badges provided upon check-in must be worn visibly throughout the event. Only individuals listed on the vendor application are permitted to operate within the assigned booth space. Vendors may not solicit or distribute promotional materials outside of their designated area. All booth activity must cease at the event's official closing time.

 
Food Management
Food safety is a top priority. All vendors must comply with local health department requirements and the following standards throughout the event.

Vendors must obtain and carry all required food handler permits and temporary food establishment licenses prior to the event date. Copies must be submitted through the Eventeny portal and displayed visibly at the booth during the event. All food must be stored, prepared, and served at safe temperatures in accordance with applicable health codes. Vendors are responsible for bringing adequate supplies, packaging, utensils, and equipment. Restocking during the event is the sole responsibility of the vendor. Any food-related complaints or incidents must be reported to event staff immediately. The Organizer reserves the right to conduct or facilitate health inspections at any time during the event.

 
Parking
Dedicated vendor parking is available on-site and will be clearly marked. Specific parking assignments and lot access instructions will be included in your vendor confirmation packet. Please note the following:

Vendor vehicles used for load-in must be moved to the designated vendor parking immediately after setup is complete. Vendor vehicles may not remain in load-in zones during event hours. A limited number of oversized vehicle or trailer spaces are available on a first-come, first-served basis and must be requested in advance through your application. Unauthorized vehicles parked in restricted or attendee areas may be towed at the owner's expense.

 
Setup and Breakdown
Careful coordination of setup and breakdown ensures a smooth experience for all vendors and attendees. Please adhere strictly to the assigned times for your vendor group.

Setup Vendors will be assigned a setup time window based on booth location. General setup hours are the morning of the event, with specific times communicated in your confirmation packet. All booths must be fully assembled, stocked, and ready for inspection at least thirty minutes before the event opens to the public. Vendors who are not set up and operational by the designated time risk forfeiture of their space without refund.

During the event, vendors must remain fully operational throughout its duration. Early breakdown is strictly prohibited and may result in exclusion from future events. Any issues or concerns during the event should be directed to the on-site vendor coordinator.

Breakdown may begin only after the event officially closes. Vendors are responsible for removing all equipment, supplies, and waste from their assigned space. The booth area must be left clean and in the same condition as it was found. Breakdown must be completed within the timeframe specified in your confirmation packet. Any items left behind after the breakdown deadline may be discarded at the vendor's expense.

 
For questions about your application or any information above, please contact our vendor support team via the Eventeny platform. We look forward to having you at EVC Evee Carnival!

Bronze level sponsorship begins at $50,000 What's included? - 5 brand banners - 1 brand booth (5x5) - 10 VIP passes

Gold level sponsorship begins at $100,000 What's included? - 10 brand banners (5 banners at prime locations around main stage) - 1 brand booth (15x15) - 20 VIP passes - Sponsor mentions by MC at each stage - 2 backstage passes to meet guests

Gold level sponsorship begins at $200,000 What's included? - 20 brand banners (15 banners at prime locations around main stage) - 1 brand booth (30x30) - 25 VIP passes - Sponsor mentions by MC at each stage - 5 backstage passes to meet guests - Meet and interview Evee for 1 hour

This sponsorship level is for brands that want to sponsor in-kind via snacks and drinks to be distributed to ticket holders. 2 weekend passes will be issued to each brand.

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.