Doral Art Festival

Vendor Terms & Conditions1. Festival Authority & ManagementThis event is hosted by the Downtown Doral Arts Festival. All participating vendors must comply with all festival rules, protocols, security procedures, City requirements, police instructions, and operational guidelines established by the festival organizers.While on site, vendors must follow instructions provided by authorized Downtown Doral Arts Festival personnel and designated East Coast Marketplace managers only. Vendors should not make operational changes based on instructions from other vendors, attendees, or unauthorized individuals.If a festival, police, fire, City, property-management, or public-safety requirement conflicts with an ECM instruction, the applicable official safety or festival requirement will take precedence.2. Vendor Selection & ProductsOnly 13 organic/specialty vendor spaces are available. Participation is curated, and acceptance does not guarantee exclusivity unless specifically confirmed in writing.Approved categories may include honey and bee products, flowers and plants, dried fruits and nuts, prepackaged kettle corn, teas and herbs, olive oils, jams and preserves, spices, natural soaps and skincare, candles and aromatherapy products, healthy packaged snacks, natural pet products, and other approved artisanal or organic products.Vendors may sell only the products approved in their application. Adding products or changing the nature of the booth without prior approval is prohibited.3. No On-Site CookingNo cooking, heating, frying, grilling, or food preparation is permitted on site. Food vendors must sell only products approved for this event and must comply with all applicable food-safety, licensing, packaging, and labeling requirements.4. Saturday Load-In — Strict DeadlineSaturday vendor load-in begins at 8:00 AM and ends at 9:30 AM.Due to police orders and street-closure procedures, NO LOAD-IN WILL BE PERMITTED AFTER 9:30 AM. Vendors arriving late may lose their ability to participate that day without refund or credit.All vehicles must be unloaded and removed from the restricted event area as directed by management before the closure deadline.5. Overnight SetupAfter Saturday's festival concludes, vendors may leave their booth setup and approved equipment on site for Sunday, subject to festival instructions.Any property left overnight is left at the vendor's own risk. Vendors are responsible for properly securing tents, merchandise, displays, equipment, and personal property. Neither ECM nor the festival organizers should be assumed to provide insurance for vendor property.6. Sunday & Final Load-OutThe festival operates Sunday from 10:00 AM to 6:00 PM.Vendors may not begin breaking down before the official closing time unless instructed by authorized management due to weather, emergency, safety concerns, or another operational reason.After closing, all vendors must completely dismantle their booths and remove all merchandise, equipment, tents, weights, boxes, trash, and personal property. Load-out must be conducted safely, professionally, and according to instructions from event management and police.7. Booth Standards & SafetyVendors are responsible for providing their own professional booth setup unless otherwise stated. Tents must be properly secured with adequate weights. Vendors must maintain a clean, safe, and attractive booth throughout the event.Aisles, sidewalks, emergency routes, entrances, fire lanes, and neighboring booths must remain unobstructed at all times.8. Licenses, Permits & InsuranceEach vendor is responsible for maintaining all licenses, permits, insurance, certificates, tax registrations, and other documentation legally required for their business and products.Acceptance into the festival does not constitute confirmation that a vendor has satisfied governmental licensing or regulatory requirements.9. Conduct & ComplianceVendors are expected to behave professionally toward festival organizers, ECM management, artists, neighboring vendors, City personnel, police officers, attendees, and surrounding businesses.Failure to follow instructions from authorized festival personnel or ECM managers, violation of safety requirements, unauthorized products, disruptive behavior, or failure to comply with event protocols may result in immediate removal from the event.10. Weather, Emergency & Operational ChangesThe festival organizers, public-safety authorities, or ECM may modify vendor access, operating procedures, booth locations, load-in/load-out procedures, hours, or other logistics when reasonably necessary because of weather, public safety, street closures, emergencies, government requirements, or operational conditions.11. Booth LocationBooth locations are assigned by management. Vendors may not move, exchange, expand, or transfer their assigned space without authorization from an ECM manager.12. Acceptance of Festival ProtocolsBy registering, paying for, or participating in this event, the vendor acknowledges that this is not an independently operated East Coast Marketplace event. Vendors are participating within the Downtown Doral Arts Festival and agree to follow the festival's official protocols and instructions in addition to these vendor-specific Terms & Conditions.The Downtown Doral Arts Festival's official information currently describes the event as a two-day festival featuring art, food, music, family activities, live art activations, retail shopping, and other programming.By submitting an application or participating, the vendor confirms that they have read, understood, and agree to these Terms & Conditions and to comply with instructions issued by authorized Downtown Doral Arts Festival personnel, public-safety authorities, and East Coast Marketplace managers.