2027 Festival at CCP Vendors

This application is for vendors selling products onsite at CCP.  Setups will be outside of the round building only. No indoor vendor space is available.

THIS IS NOT AN APPLICATION FOR VENDORS SELLING FOOD OR OTHER CONSUMEABLES.

*If you are national or corporate company, please fill out our Mobile Marketing Vendor at CCP Application.

There is a non-refundable application fee of $25, and a 5% merchant fee will be applied.

Deadline

• The deadline for applications is February 26, 2027, and it may close earlier once all spots are filled.  Applicants will be notified if the application has been confirmed or denied no later than February 27, 2027.

Location

• Carolyn Crayton Park
• 115 Willie Smokie Glover Drive, Macon, GA 31201

Festival Dates and Times

• March 19-28, 2027
• Friday, March 19, 2027 – 11:45am-10:00pm
• Saturday, March 20, 2027 – 10:00am-10:00pm 
• Sunday, March 21-Thursday, March 25, 2027 – 12:00-9:00pm
• Friday, March 26, 2027 – 12:00-9:00pm
• Saturday, March 27, 2027 – 10:00am-10:00pm
• Sunday, March 28, 2027 – 12:00-9:00pm 
  Vendors MUST be open and operational while the gates are open.

Preview Party *Required to be open.

• Thursday, March 18, 2027 from 5-8pm    

General Overview

• Vendors must be setup and ready by park opening each day and must end promptly at park closing hours.  
• The Festival is responsible for the vendor location.  If you have a special request for booth location, please list it in the application.  We will make our best effort to accommodate, but location requests are not guaranteed.
• The setup must be staffed at all times.  Setups cannot be removed before the end of the Festival.  Vendors who do not apply with these regulations will not be invited back to participate.  
• Vendors may not sublease their space.  This includes renting, sharing, donating or allowing another person or business to advertise in the space.
• The park will be open Wednesday, March 17 and Thursday, March 18, 2027 from 10:00 a.m. - 5:00 p.m. for vendor set up.  The park will be open on Monday, March 29, 2027 from 10:00 a.m. - 5:00 p.m. for vendor break down. 
• Vendors will not be permitted to drive vehicles in Carolyn Crayton Park during festival operating hours.

Deposit

• The cost for retail vendor space is $8 per square foot ($800 for a 10x10 space).  Your invoice will be sent electronically. You can pay by check or by card.  Payment by card will incur a 5% merchant fee and can be paid via Square.

Final Payment for Space

• Final payment is due March 1, 2027.  The invoice will be sent electronically two weeks before final due date which will include power fees, RV space and the remainder of the balance. You can pay by check or by card.  Payment by card will incur a 5% merchant fee and can be paid via Square.  Failure to make payment by March 1, 2027, may result in cancellation of our vendor space.

Power

• Power is not available.  Vendors are welcome to bring generators if power is needed. 

Presentation

• All vendors must present and maintain a clean and decorated unit throughout the Festival.  Outdoor vendors must bring weights to secure tents to the ground.

Alcohol and Drug Policy

• Consumption of alcohol/drugs by any vendor, or its employees and/or volunteers is strictly prohibited during the Festival. Failure to comply will result in immediate removal from the Festival.

Camping

• On the application there is a section about RV Camping.  A spot for RV Camping is $40 a night.  RV spots are not guaranteed.  

Additional Information

• The festival does not provide vendors with tents, tables, chairs, or anything related to your setup.
• Vendors are encouraged to bring tents (with sides that drop down and zip), and weights to hold tents in place in case of higher winds.
• The Cherry Blossom Festival assigns booth locations.  If the vendor moves locations without written permission from the Festival, the vendor will be asked to vacate.
• Vendors are responsible for setting up and maintaining a neat attractive space.

Insurance

• Vendor must provide proof of insurance through the issuance of a certificate of insurance and showing coverage and limits as specified below. Endorsements must be provided showing additional insured status has been granted. Certificates and Endorsements must be provided prior to the beginning of the Festival by March 1, 2027.
• Vendor shall maintain coverage as follows: (1) Commercial General Liability: $1,000,000 aggregate, which should include coverage for: Personal Injury, Completed Operations, Independent Contractors, Liability assumed under “insured contract,” and Medical Payments and any necessary provisions regarding Vendor’s products or services; (2) Workers Compensation: Statutory Limits.
• The Insurance must provide the following: (1) Macon Georgia Cherry Blossom Festival, Inc., together with its Board of Directors, Officers, Staff and Agents, must be added to the policy as additional insureds for General Liability Insurance by endorsement; (2) The certificate of insurance or endorsement must state that this insurance is primary and written on a non-contributory basis as to any other valid and collectible insurance or self-insurance in force.
• Macon Georgia Cherry Blossom Festival, Inc. reserves the right to modify these requirements at any time, including limits based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.