Alpharetta Moonlight Market — Alpharetta Restaurant Food Tent Application

Terms & Conditions Alpharetta Moonlight Market Alpharetta Restaurant Food Tent Participation By submitting this application, you acknowledge that you have read and agree to abide by the following rules and participation requirements for the Alpharetta Moonlight Market, organized by 1st & Main Events in partnership with the City of Alpharetta. ⸻ Event Overview The Alpharetta Moonlight Market is a curated outdoor evening market held on select Fridays from May through September in Downtown Alpharetta City Center. The market takes place alongside the On the Green Summer Concert Series, creating a lively Friday evening experience featuring live music, artisan vendors, and community gathering. Each market typically welcomes approximately 2,000 attendees throughout the evening and features around 60 curated vendors, primarily consisting of local artists and makers. For the upcoming season, a limited number of local brick-and-mortar Alpharetta-based restaurants will be invited to participate by offering quick-serve menu items from a food tent as part of the overall event experience. ⸻ Event Dates Fridays throughout the season: • May 8 • May 22 • June 12 • June 26 • July 10 • July 24 • August 14 • August 28 • September 11 • September 25 Applicants may indicate which dates they would like to be considered for participation. Acceptance for one date does not guarantee acceptance for other dates. Event organizers reserve the right to determine final participation dates based on menu diversity and the overall mix of restaurants participating at each event. ⸻ Market Hours Market Hours: 5:00 PM – 10:00 PM The concert takes place from: 6:00 PM – 10:00 PM All restaurants must remain open and operational for the full duration of the event. All tents and booth structures must remain fully set up until 10:00 PM. At 10:01 PM, participants may begin breaking down their booths. Early breakdown is not permitted. ⸻ Setup Window Restaurants may begin setup after 1:00 PM. All booths must be fully set up and ready to serve by 5:00 PM. Participants are responsible for allowing themselves enough time to complete setup before the event begins. ⸻ Street Closure & Vehicle Access The event takes place on North Broad Street, which will be closed to vehicle traffic during the event. Vehicle restrictions include: • All vehicles must be off the street by 4:30 PM • Vehicles cannot enter the event footprint after 4:30 PM • Vehicles will not be allowed back onto the street until 10:01 PM Vehicles may only re-enter the event area with a re-entry pass issued by event staff. Vehicles attempting to enter without a re-entry pass will not be permitted through police barricades. ⸻ Load-In Procedures Vendor check-in and vehicle access occur ONLY at the intersection of Academy Street and Market Street. Do not attempt to enter through Commerce Street. Load-in rules: • Only one vehicle per booth may enter the event area at a time • Vendors may make multiple trips between 1:00 PM and 4:00 PM if necessary • Each unloading period is limited to 30 minutes maximum Participants must unload quickly and move vehicles promptly to allow access for other vendors. ⸻ Load-Out Procedures Load-out is a coordinated process. Vehicles will not be allowed back onto the street until 10:01 PM. Before receiving a re-entry pass, the following must occur: • Your booth and tent must be fully dismantled • All equipment must be packed and moved to the sidewalk behind your booth • A booth inspection by event staff must occur After inspection, you will receive a re-entry pass, which must be shown to police before your vehicle may re-enter the event area. Only one vehicle per booth may re-enter at a time. ⸻ Vendor Parking After unloading, vehicles must be moved immediately to vendor parking. Vendor parking is reserved at: Alpharetta First United Methodist Church 69 North Main Street Alpharetta, GA Restaurants located nearby may also choose to park at their own restaurant parking lot. Vehicles may not remain parked within the event footprint. ⸻ Booth Assignment & Pre-Event Information Approximately one week prior to each market, participating restaurants will receive a pre-event information email that includes: • Booth number assignment • Setup instructions • Vendor check-in details • Parking instructions • Additional event coordination information Restaurant booths will be located along North Broad Street, mixed among artisan vendor booths. The City and event organizers reserve the right to adjust booth placement at any time, including last-minute changes, to ensure the best event layout. Participants will be notified in advance whenever possible if adjustments need to be made. ⸻ Booth Space & Equipment Restaurants must provide all equipment required to operate their booth, including: • 10 ft x 10 ft canopy tent • Tent weights • Tables and serving equipment • Food warming or holding equipment • Handwashing station • Trash receptacle for customers • Staff and operational supplies Booth spaces are 10 ft x 10 ft only. Restaurants may use either: • A solid white canopy tent, or • A branded canopy tent displaying the restaurant’s name ⸻ Tent Safety Requirements All tents must be secured with a minimum of 40 pounds of weight per tent leg. Failure to properly secure tents may result in removal from the event. ⸻ Menu Requirements Restaurants must provide a menu with clearly listed prices as part of the application. Menu items should be quick-serve items appropriate for a concert crowd. Event organizers reserve the right to limit duplicate menu offerings among participating restaurants. ⸻ Beverage Requirements If beverages are offered: • Beverages must be served in cans or plastic bottles only • Beverage offerings should complement your menu Alcohol sales are not permitted through restaurant food tents. ⸻ Electricity The event provides 120-volt electrical hookups only. 220-volt power is not available. Restaurants must list all electrical equipment they plan to use. Participants must bring: • 100-foot extension cords • Power strips • Duct tape to secure cords on sidewalks ⸻ Cooking Equipment Restrictions This event does not permit open-flame cooking of any kind. All food preparation and warming must be conducted using electric cooking or warming equipment only. Participating restaurants may only use 120-volt rated electric equipment, as this is the only electrical service available at the event. Gas grills, propane burners, charcoal grills, open-flame cooking devices, or any other flame-based cooking equipment are not permitted at this event. All cooking and warming equipment must comply with Fire Marshal and Fulton County Health Department regulations. ⸻ Insurance Requirement Applicants must upload a current Certificate of Insurance (COI) showing proof of General Liability coverage. Insurance must be valid for all dates selected in the application. ⸻ Health Department Compliance Participating restaurants must comply with all Fulton County Health Department regulations. Requirements include: • At least one ServSafe-certified staff member present • A proper handwashing station at the booth Participants should be prepared for Health Department inspections during the event. ⸻ Fire Safety Compliance All booths must comply with Fulton County Fire Marshal regulations. Participants should be prepared for Fire Marshal inspections during the event. ⸻ Trash & Cleanliness Restaurants must provide a trash receptacle within their booth for customer use. At the end of the event: • Trash must be disposed of in the City dumpster located beside City Hall Participants must leave their booth space in cleaner-than-found condition. ⸻ Sales & Taxes Participating restaurants are responsible for: • Processing their own sales • Managing payment transactions • Reporting and paying all applicable taxes ⸻ Booth Fee There is no booth fee for approved local brick-and-mortar Alpharetta-based restaurants. Booth space is provided complimentary as an opportunity for local Alpharetta restaurants to serve attendees during the event. ⸻ Hold Harmless Agreement Participants agree to indemnify and hold harmless 1st & Main Events and the City of Alpharetta, including their officials, employees, agents, and representatives, from any claims, damages, losses, or liabilities arising from participation in this event. ⸻ Event Conditions The event is rain or shine. The event may be paused, delayed, or cancelled by public safety officials if necessary. Participation in the event constitutes acceptance of these terms.