Virginia- Highlands Summerfest

Days Until The Event

Virginia- Highlands Summerfest
Organized by Premier Events
Featuring art, music, food and fun, Summerfest is one of Atlanta's premier seasonal festivals.
Date: Jun 01 10:00 am - Jun 02 6:00 pm
Price: Free
May 31
10:00 am: Vendor Load in
Jun 02
6:00 pm: Vendor Load Out
About the organizer
Premier Events
We build extraordinary events. Premier Events is a full service event production company which produces events and offers comprehensive consulting services for festivals, events and entertainment venues. From large scale consumer festivals and community celebrations to private corporate events and world class entertainment venues, we have a passion for creating memorable event experiences. Our specialties include festival management, food and beverage management for festivals and venues, and sponsorship sales and activations. We have been the leading festival and venue management team in the region since 1995.
Vendor Applications
Event Date: Jun 01 - 02
Virgina- HIghlands Summerfest
Category: Food
Deadline: May 03, 2019
2019 EVENT FACTS DATE: June 1st – June 2nd, 2019 TIME: Marketplace times: June 1st: 10 am to 8 pm June 2nd: 10 am to 6 pm Load in is at 9 am on May 31st LOCATION: Virginia Avenue between Ponce Place and North Highland, Atlanta, GA ADMISSION: Free ATTENDANCE: 40,000+ PRODUCED BY: The Virginia Highland Neighborhood Association VENDOR CONTACT: Premier Events e mail: *Festival details are subject to change. Summerfest is a RAIN OR SHINE event. FOOD VENDOR RULES AND REGULATIONS All Food Vendors of Summerfest 2019 must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event. ATTENDANCE More than 40,000 patrons are anticipated to attend the 2019 event but the event cannot guarantee or warrant this attendance. EXHIBIT FEES - Credit Card only 10X10 space: $1,500 10X20 space: $2,200 Push Cart: $600 each Food Truck: $1,200 Food Vendors are expected to furnish their own tent, tables, chairs and all décor and supplies. Food Vendors must furnish completed application, total fees due, menu and prices to reserve their participation in the 2019 event. PE reserves the right to refuse exhibit space if the Food Vendors product or service or the booth area is not consistent with the character of the event. Food Vendors will be provided basic power of (2) 20-amp circuits. Additional fees for unusual power requests may apply. Food trucks will be required to run personal generators. PAYMENT: This is a flat fee paid in full in advance of the festival. Payment will be required within 1 week of approval. If payment is not received by Premier Events within 10 days of your approval, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email with any questions VENDING HOURS Vendors will be open to the general public each day from 10 am to 7 or 8 pm on Saturday and 6 pm on Sunday. Food Vendors must be set up and remain open during all exhibit hours. Food Vendors must put down non-porous flooring to cover booth area. We recommend plastic tarp covered with roofing paper. Grease spills will be the responsibility of the Food Vendor to clean and may also result in loss of cleaning deposit. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, loss of clean up deposit, and possible fines from the City of Atlanta. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival employees. FOOD VENDOR SALES Food Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Food Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards. Food Vendors are not allowed to sell any sodas or water. CANCELLATION If Vendor notifies PE in writing of their intent to cancel through May 17th, 2019, Vendor shall be entitled to receive a 50% refund of their Vendor fee. If PE receives notice after May 17th, 2019, no refund will be issued. ELECTRICITY (2) standard 110v, 20amp outlets will be provided for each Food Vendor as part of their vending fee. Additional power will create an additional fee. Food trucks will need to provide your own power source. EVENT MAPS/VENDOR LOCATIONS PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of completed application and payment as well as type food being offered. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the vending area if circumstances warrant, at its sole discretion. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths. LOAN IN / LOAD OUT Vendor load in and set up will take place Friday morning starting at 10 am. Load out will take place Sunday after 6:00 pm. Vendors will receive information regarding load in and set up 1 week prior to the festival. Vendors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee. LIABILITY The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save PE against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that PE and Summerfest do not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor. WEATHER Summerfest is a rain or shine event. The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. ACTS OF GOD PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts. INSURANCE All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name Virginia Highland Neighborhood Association, Summerfest, Premier Events, LLC, and Phoenix Concessions, LLC as additional insured. Please upload policy. CONTACT For more information about the 2019 Summerfest Food, please contact Premier Events, E mail: