CITY OF ATLANTA MAYOR'S OFFICE OF CULTURAL AFFAIRS
Atlanta Jazz Festival
9
7

Days Until The Event

Atlanta Jazz Festival
Organized by City of Atlanta Mayor's Office of Cultural Affairs
Annual City of Atlanta Celebration of Jazz Music
Date: May 25 10:00 am - May 26 10:00 pm
Price: Free
Schedule
About the organizer
City of Atlanta Mayor's Office of Cultural Affairs
Vendor Applications
Event Date: May 25 - 26
Atlanta Jazz Festival 2019 Food Vendor Application
Free
Category: Food
Deadline: Apr 19, 2019
2019 EVENT FACTS DATE: May 25th - May 26th Food Vending times: Load in: Thursday, May 23rd between 10 am and 5 pm Friday, May 24th - Set up only. No scheduled events Saturday, May 25th - 11am - 11pm Sunday, May 26th - 11am - 11pm LOCATION: Piedmont Park, Atlanta, GA ADMISSION: Free ATTENDANCE: 150,000+ PRODUCED BY: City of Atlanta Bureau of Cultural Affairs VENDOR CONTACT: Premier Events e mail: Vending@premiereventslive.com FOOD VENDOR RULES AND REGULATIONS All Food Vendors must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event. SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint. MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu- including pricing- must be approved by Premier Events prior to the festival. POS SYSTEM REQUIREMENT All menu items will be entered into an approved point of sale system prior to the festival and every transaction- including cash and credit cards- MUST be run through the system. If you don't currently use a POS system, Premier Events will make POS tablets available to you at a rate of 7% of CREDIT CARD transactions which will cover the POS rental and credit card processor transaction fees. A transaction report showing gross sales must be emailed to vending@premiereventslive.com within 12 hours of the close of business each day. Vendors will not be allowed to open until the report from the previous sales day has been received. BEVERAGES Vendors are allowed to sell non-commercial beverages only. Examples are iced tea and lemonade. Vendors MAY NOT sell bottled products such as soft drinks or bottled water. TENTS, EQUIPMENT,AND PRESENTATION: Tents must be made of flame retardant material and have the flame retardant certification sewn into the tent fabric or vendor must supply proof of flame retardant to fire marshals upon request. Food Vendors are expected to furnish their own tent, tables, decor, equipment, and supplies. Tents should be clean and in good repair and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths. FLOORING: Food Vendors must put down non-porous flooring to cover booth area. We recommend plastic tarp covered with roofing paper. Grease spills will be the responsibility of the Food Vendor to clean and may also result in a fine or additional cleaning fee. GREASE AND GREY WATER: The event will provide receptacles for grease and gray water. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, and possible fines from the City of Atlanta. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew. ELECTRICITY: Vendors will be provided with 2 (two) - 120v/20amp dedicated circuits. Additional power should be requested in writing and if approved, additional fees will apply. Vendors need to supply their own power strips and extension cords. PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations. FIRE EXTINGUISHERS: All food trucks and vendors with deep fryers must have K-type fire extinguishers with current service tags. Food trucks and vendors without deep fryers must have fire extinguishers with current service tags which comply with fire safety regulations. WEATHER The festival will take place rain or shine and approved vendors agree to be present during festival hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. Atlanta Jazz Festival is a rain or shine event. The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither Premier Events nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. ACTS OF GOD Premier Events and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts. INDEPENDENT CONTRACTORS Approved Food vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes. PAYMENT: This is a flat fee paid in full in advance of the festival. Payment will be required within 1 week of approval. If payment is not received by Premier Events within 10 days of your approval, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions CANCELLATION If Vendor notifies PE in writing of their intent to cancel before May 15th, vendor shall be entitled to receive a 50% refund of their fee. If PE receives notice after May 15th, no refund will be issued. EVENT MAPS/VENDOR LOCATIONS PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of down payment as well as type food being offered. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths. LIABILITY The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Premier Events, LLC, Phoenix Concessions, LLC, and the City of Atlanta against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the vendor acknowledges that Premier Events, LLC, The City of Atlanta, and Atlanta Jazz Festival do not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor. INSURANCE All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name Atlanta Jazz Festival, City of Atlanta, Premier Events, LLC, and Phoenix Concessions, LLC as additional insured. Please upload Policy. CONTACT For more information about the 2018 Atlanta Jazz Festival vending, please contact Premier Events by E mail: vending@premiereventslive.com
Atlanta Jazz Festival Artist Market Application
Free
Category: Arts and Crafts
Deadline: Apr 19, 2019
The Atlanta Jazz Festival is a two-day outdoor FREE-admission Festival featuring live music, arts, food, and more. Date: May 25th-26th, 2019 Time: 11:00 am to 11:00 pm daily Location: Piedmont Park, Atlanta, Georgia Admission: Free Produced By: City of Atlanta Mayor's Office of Cultural Affairs Marketplace Contact: Premier Events E-mail: Vending@premiereventslive.com ABOUT THE FESTIVAL The Atlanta Jazz Festival is regarded as one of the Country’s Largest Free Jazz Festivals. It is an annual musical showcase held at various venues throughout the metropolitan Atlanta area during the month of May. The Festival culminates each Memorial Day Weekend with show –stopping performances in Piedmont Park featuring national and internationally known Jazz artists! The festival also features an eclectic array of art and handcrafted goods, amazing food and beverages and much more! PAYMENT: This is a flat fee paid in full in advance of the festival. Payment will be required within 1 week of approval. If payment is not received by Premier Events within 10 days of your approval, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions Refund Policy: If you notify us 60 days or more prior to the event, you can receive a 50% refund on your space fee. No refunds will be provided within 60 days of the event. All refund requests must be made in writing and received by our office by email, fax or mail. WHAT’s PROVIDED: Included in your festival fee is a 10X10 footprint for your booth space with a basic 20 amp power hook up for lighting. It is each exhibitor’s responsibility to furnish your own tent, table, chairs and merchandising. INSURANCE: Each vendor, no matter what type, is required to provide an insurance accord evidencing a minimum of $1,000,000.00 in coverage. The insurance accord must list Premier Events, LLC; Phoenix Concessions, LLC; and the City of Atlanta as additional insured. Insurance accord will be due upon acceptance into the event when booth payment is made. Insurance accord should be forwarded to Atlanta JAZZ Festival Artist Market, c/o/ Premier Events, 1825 MacArthur Blvd, Atlanta, GA 30318. There are no exceptions to this requirement. If you need to secure insurance, an example of a company who offers short term coverage for vendors is: Shahinian Insurance (1-800-457-2231 / insurance@shahinian.com). Please upload policy. **In the event changes need to be made, for any reason, we reserve the right to do so at any given time. The Atlanta Jazz Festival is a RAIN OR SHINE event.
Artist Document Submission
Event Date: May 25 - 26
Artist Document Submission
Category: Competition
Deadline: Feb 08, 2019
ENDED
Greetings! Please see instructions on how to become a register Vendor with the City of Atlanta. All persons that are under contract with they City need to apply to be able to receive funds.