PREMIER EVENTS
Atlanta Jazz Festival 2020
8
9

Days Until The Event

Atlanta Jazz Festival 2020
Organized by Premier Events
The Atlanta Jazz Festival is a two-day outdoor FREE-admission Festival featuring live music, arts, food, and more. Date: May 22nd - 24th, 2020 Time: 11:00 am to 11:00 pm daily Location: Piedmont Park, Atlanta, Georgia Admission: Free 2020 EVENT FACTS DATE: May 23 - May 24, 2020 Food Vending times: Saturday, May 23rd - 11am - 11pm Sunday, May 24th - 11am - 11pm Load in: Thursday, May 23rd between 10 am and 5 pm Friday, May 22nd - Set up only. No scheduled events ADMISSION: Free ATTENDANCE: 150,000+ Produced By: City of Atlanta Mayor's Office of Cultural Affairs Marketplace Contact: Premier Events E-mail: Vending@premiereventslive.com
Date: May 22 11:00 am - May 24 11:00 pm calendarAdd to Google Calendar
Schedule
About the organizer
Premier Events
We build extraordinary events. Premier Events is a full service event production company which produces events and offers comprehensive consulting services for festivals, events and entertainment venues. From large scale consumer festivals and community celebrations to private corporate events and world class entertainment venues, we have a passion for creating memorable event experiences. Our specialties include festival management, food and beverage management for festivals and venues, and sponsorship sales and activations. We have been the leading festival and venue management team in the region since 1995.
Vendor Applications
Event Date: May 22 - 24
Atlanta Jazz Festival 2020 Food Vendor Application
Free
Category: Food
Deadline: Feb 21, 2020
ENDED
ABOUT THE FESTIVAL The Atlanta Jazz Festival is regarded as one of the Country’s Largest Free Jazz Festivals. It is an annual musical showcase held at various venues throughout the metropolitan Atlanta area during the month of May. The Festival culminates each Memorial Day Weekend with show –stopping performances in Piedmont Park featuring national and internationally known Jazz artists! The festival also features an eclectic array of art and handcrafted goods, amazing food and beverages and much more! The Atlanta Jazz Festival is a two-day outdoor FREE-admission Festival featuring live music, arts, food, and more. DATE: May 23 - May 24, 2020 FOOD VENDING TIMES: Saturday, May 23rd - 11am - 11pm Sunday, May 24th - 11am - 11pm LOAD IN: Thursday, Thursday May 21st between 10 am and 5 pm Friday, May 22nd - between 10 am and 5 pm Set up only. No scheduled events ADMISSION: Free ATTENDANCE: 150,000+ PRODUCED BY: City of Atlanta Bureau of Cultural Affairs FOOD VENDOR CONTACT" For more information about the 2020 Atlanta Jazz Festival vending, please contact Premier Events by E mail: vending@premiereventslive.com VENDING FEES: (additional Health Dept fees or other fees may be required- prices subject to change) 10 x 10 - $1,000 + $40 Processing fee Applied toward a commission of 20% of Gross Sales 10 x 20- $2,000 + $80 Processing fee Applied toward a commission of 20% of Gross Sales 10 x 30- $3,000 + $120 Processing fee Applied toward a commission of 20% of Gross Sales Push-Cart or Single Item Vendor (Ice Cream) $800 + $32 Processing fee - Flat fee no additional commission Food Truck- $1,000 + $40 Processing fee Applied toward a commission of 20% of Gross Sales FOOD VENDOR RULES AND REGULATIONS: All Food Vendors must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event. SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint. PAYMENT: This is a flat fee paid in full in advance of the festival. You will be notified via email upon approval, when payment is due. If payment is not received by Premier Events within 10 days of your given payment date, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions CANCELLATION / REFUND POLICY: Vendor must notifies PE in writing of their intent to cancel on, or before March 24th, vendor shall be entitled to receive a 50% refund of their fee. If PE receives notice after March 25th, no refund will be issued. All refund requests must be made in writing and received by our office by email, fax (404) 720.0800 or mail 1825 MacArthur Blvd Atlanta GA 30318 MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu- including pricing- must be approved by Premier Events prior to the festival. POS SYSTEM REQUIREMENT All menu items will be entered into an approved point of sale system prior to the festival and every transaction- including cash and credit cards- MUST be run through the system. If you don't currently use a POS system, Premier Events will make POS tablets available to you at a rate of 7% of CREDIT CARD transactions which will cover the POS rental and credit card processor transaction fees. A transaction report showing gross sales must be emailed to vending@premiereventslive.com within 12 hours of the close of business each day. Vendors will not be allowed to open until the report from the previous sales day has been received. BEVERAGES Vendors are allowed to sell non-commercial beverages only. Examples are iced tea and lemonade. Vendors MAY NOT sell bottled products such as soft drinks or bottled water. TENTS, EQUIPMENT & PRESENTATION: Tents must be made of flame retardant material and have the flame retardant certification sewn into the tent fabric or vendor must supply proof of flame retardant to fire marshals upon request. Food Vendors are expected to furnish their own tent, tables, decor, equipment, and supplies. Tents should be clean and in good repair and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths. FLOORING: Food Vendors must put down non-porous flooring to cover booth area. We recommend plastic tarp covered with roofing paper. Grease spills will be the responsibility of the Food Vendor to clean and may also result in a fine or additional cleaning fee. GREASE AND GREY WATER: The event will provide receptacles for grease and gray water. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, and possible fines from the City of Atlanta. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew. ELECTRICITY: Vendors will be provided with 2 (two) - 120v/20amp dedicated circuits. Additional power should be requested in writing and if approved, additional fees will apply. Vendors need to supply their own power strips and extension cords. PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations. FIRE EXTINGUISHERS: All food trucks and vendors with deep fryers must have K-type fire extinguishers with current service tags. Food trucks and vendors without deep fryers must have fire extinguishers with current service tags which comply with fire safety regulations. INDEPENDENT CONTRACTORS Approved Food vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes. LOAD IN / LOAD OUT Vendors will receive information regarding load in/out and set up 3 weeks prior to the festival. Vendors that fail to abide by load in schedule, and deadline, may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee EVENT MAPS/VENDOR LOCATIONS PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of down payment as well as type food being offered. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Locations will NOT be given out in advance of the event, you will receive at load in. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths. LIABILITY The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Premier Events, LLC, Phoenix Concessions, LLC, and the City of Atlanta against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the vendor acknowledges that Premier Events, LLC, The City of Atlanta, and Atlanta Jazz Festival do not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor. INSURANCE All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name Atlanta Jazz Festival, City of Atlanta, Premier Events, LLC, and Phoenix Concessions, LLC as additional insured. Please upload Policy. ANIMALS/PETS Animals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled. HOLD HARMLESS AGREEMENT: Through submission of application materials and signing this Agreement, Vendor agrees of hold the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta harmless for any and all losses, expenses, demands and claims against the festival or Premier Events, sustained or alleged to have been in any way related to the 2020 Atlanta Jazz Festival. Exhibitor also agrees and acknowledges that the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2020 Atlanta Jazz Festival. Vendors agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment and vehicles are properly insured for any and all loses incurred and or damages caused by Vendor or any party. Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the Atlanta Jazz Festival shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however, such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party. No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the Atlanta Jazz Festival or Premier Events. The Vendor, its owners, employees or other agents shall not represent themselves as representatives of the Atlanta Jazz Festival or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the Atlanta Jazz Festival or Premier Events to be liable in any way with any other party, including but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the Atlanta Jazz Festival and Premier Events harmless from any cost or liability it may incur with the production of merchandise. WEATHER **Atlanta Jazz Festival is a RAIN or SHINE event** The festival will take place rain or shine and approved vendors agree to be present during festival hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. The Atlanta Jazz Festival and Premier Events make no representation or guarantees regarding actual festival attendance, nor make any representation of potential financial success or failure. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
Atlanta Jazz Festival 2020 Artist Market Application
Free
Category: Arts and Crafts
Deadline: Mar 01, 2020
ABOUT THE FESTIVAL The Atlanta Jazz Festival is regarded as one of the Country’s Largest Free Jazz Festivals. It is an annual musical showcase held at various venues throughout the metropolitan Atlanta area during the month of May. The Festival culminates each Memorial Day Weekend with show –stopping performances in Piedmont Park featuring national and internationally known Jazz artists! The festival also features an eclectic array of art and handcrafted goods, amazing food and beverages and much more! The Atlanta Jazz Festival is a two-day outdoor FREE-admission Festival featuring live music, arts, food, and more. DATE: May 23 - May 24, 2020 EXHIBIT TIMES: Saturday May 23 11:00 am to 11:00 pm Sunday May 24 11:00 am to 11:00 pm LOCATION: Piedmont Park, Atlanta, Georgia ADMISSION: Free PRODUCED BY: City of Atlanta Mayor's Office of Cultural Affairs MARKETPLACE CONTACT: Premier Events For more information about the 2020 Atlanta Jazz Festival vending, please contact Premier Events by E mail: vending@premiereventslive.com PAYMENT: This is a flat fee paid in full in advance of the festival. You will be notified via email upon approval, when payment is due. If payment is not received by Premier Events within 10 days of your given payment date, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions CANCELLATION / REFUND POLICY: Exhibitor must notifies PE in writing of their intent to cancel on, or before March 24th, vendor shall be entitled to receive a 50% refund of their fee. If PE receives notice after March 25th, no refund will be issued. All refund requests must be made in writing and received by our office by email, fax (404) 720.0800 or mail 1825 MacArthur Blvd Atlanta GA 30318 ELECTRICITY: Included in your festival fee is a 10X10 footprint for your booth space with a basic 20 amp power hook up for lighting. INSURANCE: Each vendor, no matter what type, is required to provide an insurance accord evidencing a minimum of $1,000,000.00 in coverage. The insurance accord must list Premier Events, LLC; Phoenix Concessions, LLC; and the City of Atlanta as additional insured. Insurance accord will be due upon acceptance into the event when booth payment is made. Insurance accord should be forwarded to Atlanta JAZZ Festival Artist Market, c/o/ Premier Events, 1825 MacArthur Blvd, Atlanta, GA 30318. There are no exceptions to this requirement. If you need to secure insurance, an example of a company who offers short term coverage for vendors is: Shahinian Insurance (1-800-457-2231 / insurance@shahinian.com). Please upload policy. EXHIBIT HOURS Exhibitors must be set up and remain open during all exhibit hours - SAT and SUN 11am – 11pm. EXHIBIT AREA / CHARACTER OF EXHIBITS Exhibitors are expected to furnish their own tent, tables, chairs and in-tent lighting. Exhibitors must furnish completed application, and all requested materials to be considered for the 2020 event. Upon review and acceptance Exhibitor will be notified and payment for booth space will be due. PE reserves the right to refuse exhibit space if the Exhibitors product or service or the booth area is not consistent with the character of the event. All exhibits must be designed, constructed and operated in good taste with the best interest of the Event and public safety. PE reserves the right to prohibit or restrict exhibits that because of noise, method of operation, materials or any other reason become objectionable. In the event that restriction occurs, PE will not refund the Exhibitor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the Exhibitor shall not be allowed. The event does not guarantee exclusivity of products displayed. Exhibitors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths. Decorations may not be nailed, taped, tacked or otherwise fastened to park infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, and confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event venue. Distribution of flyers, brochures or any advertising marketing materials must be confined to the exhibit area. Advertising and promotional materials may not be displayed in walk paths or common areas. Promotional materials or signage may not be affixed to any structure, tree, part signage or infrastructure. Exhibitors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Exhibitors are responsible for cleaning their designated area of all debris at the event’s conclusion. EXHIBITOR SALES Exhibitors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Exhibitors must furnish their own cash bank and credit card processing if they wish to take credit cards. Exhibitors are prohibited from selling or providing giveaways of any food or beverage product. FLOOR PLAN / EXHIBITOR LOCATION PE will make Exhibitor location assignments approximately two (2) weeks prior to the event. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Exhibitor area must be confined to the space contracted and provided. Exhibitor space must not obstruct other exhibits or walk paths. LOAD IN / LOAD OUT Exhibitors will receive information regarding load in and set up 1 week prior to the festival. Exhibitors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee. ANIMALS/PETS Animals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled. HOLD HARMLESS AGREEMENT Through submission of application materials and signing this Agreement, Vendor agrees of hold the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta harmless for any and all losses, expenses, demands and claims against the festival or Premier Events, sustained or alleged to have been in any way related to the 2020 Atlanta Jazz Festival. Exhibitor also agrees and acknowledges that the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2020 Atlanta Jazz Festival. Vendors agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment and vehicles are properly insured for any and all loses incurred and or damages caused by Vendor or any party. Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the Atlanta Jazz Festival shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however, such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party. No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the Atlanta Jazz Festival or Premier Events. The Vendor, its owners, employees or other agents shall not represent themselves as representatives of the Atlanta Jazz Festival or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the Atlanta Jazz Festival or Premier Events to be liable in any way with any other party, including but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the Atlanta Jazz Festival and Premier Events harmless from any cost or liability it may incur with the production of merchandise. WEATHER Atlanta Jazz Festival is a rain or shine event. The Atlanta Jazz Festival and Premier Events make no representation or guarantees regarding actual festival attendance, nor make any representation of potential financial success or failure. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts. CONTACT For more information about the 2020 Atlanta Jazz Festival Marketplace, please contact: vending@premiereventslive.com