2025 Witches Night Out

ALL VENDORS/SERVICE PROVIDERS ARE REQUIRED TO PROVIDE INSURANCE, showing the City of Kimmswick as an additionally insured for minimum of 2,000,000.00 (2-million dollars). IF YOUR APPLICATION IS NOT APPROVED, YOU WILL RECEIVE A PROMPT REFUND FOR THE AMOUNT OF YOUR BOOTH SPACE(S) RENTAL. REFUNDS DO NOT INCLUDE SERVICE/TRANSACTION/ADMINISTRATIVE FEES (THESE FEES ARE NON-REFUNDABLE). NO OTHER EXCEPTIONS WILL BE MADE FOR REFUND REQUESTS. APPLICATION SUBMISSION Once you submit your application, you will receive an email stating the submission was successful. Submitting an application does not guarantee you will be approved as a vendor. If you receive an email stating you were waitlisted, it does not mean you have been denied, nor it does not mean you will be approved. THIS EVENT IS RAIN OR SHINE. PLEASE PLAN ACCORDINGLY. VENDORS DO HAVE THE OPTION TO CLOSE THEIR TENTS OR NOT SHOW UP AT THEIR OWN CHOICE, THIS DOES NOT PERMIT A REFUND. The city streets will be shut down to ALL vehicle traffic at 8:00 am. At that time VENDORS must have their vehicles out of the event grounds and in the parking areas. ANY VEHICLES REMAINING WITHIN THE FESTIVAL GROUNDS AFTER 8 A.M. WILL BE TOWED AT OWNER' S EXPENSE. If you are found to be in violation of any Event Guidelines, or any criminal acts (harassment, disturbing the peace, etc.) and are asked to leave the event, you will not be eligible for future events. Each participant is required to provide their own tent(s), table(s), chair(s), and materials. Tent sizes must be in increments of 10 x 10 ft. Consider purchasing weights or ties to secure your tent, and anything else to safely and effectively operate for the duration of the festival. You are to contain your merchandise into your space. · Keep your area clean and free of debris, there are dumpsters throughout town, for your convenience, please break down your cardboard boxes before PLACING in the dumpster DO NOT PILE NEXT TO or on top of DUMPSTERS. · If any of the previously listed rules and regulations are not followed you may be asked to shut down your booth and leave the event. · Rules are subject to change without notice. · This event is rain or shine, no refunds given for inclement weather. · Wet Grounds: No hay, straw, saw dust, or oil dry are permitted. Cardboard & Plywood is allowed. ELECTRICITY · Electricity is LIMITED!!! · Those who purchased electricity are authorized for ONE (1) outlet per electrical purchase. · Please specify the required amps you need when purchasing electricity · If you are found utilizing Kimmswick City Electricity without purchasing prior to festival, YOU WILL BE ASKED TO SHUT DOWN YOUR TENT/TRUCK & LEAVE. YOU WILL NOT BE ELEIGIBLE FOR FUTURE EVENTS IF VIOLATED. The City of Kimmswick cannot be held liable for any issues related to utilizing electricity from non-city outlets. ADDITIONAL MANDATORY REQUIREMENT SALES TAX: Per the Missouri Department of Revenue. Each vendor will be responsible for collection and payment of Missouri Sales Tax Please contact the Missouri Department of Revenue 573-751-3505. We do send a report to the D.O.R.; however, it is your responsibility to contact them prior to the events. Register with the State of Missouri for a State Sales Tax Number. TERMS & CONDITIONS The rules and regulations set by the City of Kimmswick and the Kimmswick Events Committee are binding for all vendors, partners, and corporate sponsors of city hosted and non-hosted events held on city property. _____________________ No vendor spaces on city property will be secured as complimentary by any business or nonprofit organization that engages in the sale of goods, products or services within City of Kimmswick. No private property space-leased vendors will be permitted to participate in the event unless licensed through the city of Kimmswick to sell or provide services within the City of Kimmswick. No vendor spaces may be subleased to or secured on behalf of another organization at this event. No partial or half vendor spaces will be made available or sold. No trademark infringement will be permitted. Monitoring and enforcement personnel are on site throughout the festival. -------------------------- The Kimmswick Event Committee and City Staff, inlcuding Police have the right to refuse all vendors at any time before or during the event and request that they leave the premises. We reserve the right to determine vendor location if location decided by Event Organizer does not follow city guidelines. Participants are responsible for their merchandise and equipment in case of loss or damage. By participating as a Vendor/Partner/Corporate Sponsor in a Non-City Hosted Event, you release and hold harmless the City of Kimmswick and its employees, City officials, and agents, private property owners, the Events Committee and its members from all responsibility for damage/loss/theft to the crafts/products/food displayed and/or sold and your possessions as well as for any personal injury to yourself or others. You are responsible for any injury that occurs to your booth/tent/vehicle/equipment and display items. You agree to indemnify and hold harmless said organizations and individuals for any damage or injury that may result from the sale/display/operation of your products. The City of Kimmswick, City officials, employees and agents, private property owners, the Events Committee and its members shall be held harmless from and against all expenses, claims, actions, liabilities, attorney fees, damages, and losses of any kind whatsoever resulting from or connected with the operation of any event space rented from the City of Kimmswick. --------------------------- By submitting this application, you give the City of Kimmswick permission to utilize the images of your products/services to promote the event on social media and other marketing options. You affirm you are at least 21 years of age and are legally competent to enter contracts under Missouri law as per Mo. Rev. Stat § 431.055. This application is an electronic agreement. By submitting it you affirm you have read these terms and conditions and agree to adhere to them.