13th annual Christmas Faire & Noel Market

Terms & Conditions Rain or Shine This is an outdoor event and will take place rain, cold, or shine. We encourage all participants to dress appropriately for the weather. Event organizers reserve the right to delay opening, close early, or cancel the event if conditions become unsafe. Vendor Setup & Equipment Your vendor fee covers space only. Vendors are responsible for bringing their own tables, displays, tents, tent weights, seating, and any other equipment needed for their booth. All tents must be properly secured, with all four legs individually weighted. Acceptable weights include store-bought tent weights, water-filled containers, or other heavy-duty weights securely attached directly to each tent leg. Approved Products & Vendor Categories YOU MAY ONLY SELL ITEMS OR PRODUCTS WITHIN THE CATEGORY FOR WHICH YOU WERE APPROVED. Products outside your approved category may not be displayed or sold without prior written approval from the event organizers. Any vendor displaying items inconsistent with their approved category will first be asked to remove those items. Failure to comply with the event organizers’ request will result in removal from the event and may result in the vendor being prohibited from participating in future events. Limited category space is maintained to protect vendor exclusivity and create a balanced market experience. Handmade & Artisan Product Requirement The Christmas Faire & Noel Market is a curated artisan event. Products offered for sale must be handmade, created, designed, or produced by the approved vendor unless otherwise expressly approved by the event organizers. Direct sales, MLM products, resale merchandise, and mass-produced goods are not permitted unless specifically approved in writing by the event organizers. Only Georgia Cottage Food-compliant foods will be permitted at this event. Food trucks, food tents, prepared-food vendors, and other food service operations are not permitted unless expressly approved by the event organizers. Festive Fun Partners A limited number of spaces are available for approved local small businesses and nonprofit organizations to participate as Festive Fun Partners. Festive Fun Partners are not required to meet the handmade artisan product requirement. Instead, participating businesses and organizations must provide an approved Christmas-themed activity, experience, or engagement for children and families as part of their participation in the event. Approved Festive Fun Partners may display signage, distribute appropriate promotional materials, share information about their business or organization, and engage with event guests while providing their approved activity. Participation as a Festive Fun Partner is intended to add to the festive, family-friendly experience of the Christmas Faire & Noel Market while giving local businesses and nonprofit organizations an opportunity to connect with the community. Space for Festive Fun Partners is limited, and all activities, displays, promotional materials, and methods of engagement must receive approval from the event organizers. Participation does not authorize the sale of products or services unless expressly approved in writing. All Festive Fun Partners remain subject to the applicable Terms & Conditions, safety requirements, conduct policies, and family-friendly standards of the event. Non-Refundable Fees & Vendor Transfers All vendor fees are non-refundable. Vendor spaces are non-transferable without express written permission from the event organizers, including in cases of weather, scheduling conflicts, cancellations, or no-shows. At the sole discretion of the event organizers, a vendor may be permitted to transfer their space to another vendor within the same approved category. All transfers must receive prior written approval. If approved: • A $15 transfer fee will apply. • The new vendor must submit a complete application. • The new vendor must pay the applicable application fee. • The new vendor must be approved before the transfer is considered complete. Approval is not guaranteed. Vendors may not independently sell, give away, or transfer their space to another person or business. Event Organization & Funding The 13th Annual Christmas Faire & Noel Market is organized by Sparrow Launch Co. and hosted at Lily & Sparrow Mercantile, LLC. Event funding is provided through fundraising efforts of AWAKE Communities International, Inc., a Christian faith-based 501(c)(3) nonprofit organization, EIN: 46-3574607, committed to strengthening communities through prayer, care, creativity, and connection. Funding Disclaimer: Vendor fees and other event-related fundraising are used to help fund the production, operation, programming, and associated expenses of the event. Funds raised beyond event-related expenses may be used to further the charitable and community-focused work of AWAKE Communities International, Inc. Safety Requirements All vendors and Festive Fun Partners are required to have a fire extinguisher and proper tent weights on the day of the event. These requirements are based on local fire safety ordinances and may be enforced through inspection by the fire department. Vendors and Festive Fun Partners must maintain a clean and safe booth space throughout the event. Walkways must remain clear and free of tripping hazards, and all trash, materials, and belongings must be removed at the end of the event. Family-Friendly Policy This is a family-friendly event. All products, displays, signage, activities, and presentations must be tasteful, positive, and appropriate for guests of all ages. Any vendor or Festive Fun Partner who brings or displays items that are not whole-family friendly will be asked to remove those items and may be asked to leave the event. Prohibited content includes, but is not limited to: • Products that promote drugs or drug use • Violence or gore • Sexually explicit content or suggestive imagery • Graphic depictions of body parts • Explicit language or offensive material • Occult practices or spiritual readings • Dark spiritual themes • Any other items, concepts, activities, or presentations deemed inappropriate by the event organizers This policy is non-negotiable. Thank you for helping us create a safe and welcoming environment for guests of all ages. Payment Policy Vendors must provide valid payment information upon application. If a payment attempt is declined, we will reach out directly to provide an opportunity to resolve the issue. If no resolution is made, a second payment attempt will be processed. If the second payment attempt is also declined, your spot will be forfeited and you will not be permitted to participate in the event. We reserve the right to decline participation at any time and move to the next applicant. Prohibited Items For the safety of all attendees, the following items are strictly prohibited: • Firearms, knives, or weapons of any kind • Sharp objects intended for harm • Glass bottles or containers • Illegal drugs or substances • Fireworks or explosives • Any item deemed dangerous by event staff SMOKING AND VAPING ARE NOT PERMITTED ANYWHERE ON SITE. Conduct Policy To maintain a safe, professional, and welcoming atmosphere, access to the event may be refused to anyone who: • Is under the influence of illegal substances • Is visibly intoxicated • Has been banned from previous events by the organizers or local authorities • Demonstrates disruptive, aggressive, threatening, or violent behavior • Engages in harassment or inappropriate language or behavior • Uses aggressive sales tactics • Refuses to comply with event staff, security, or organizer directions • Engages in unlawful activity Force Majeure In the event of cancellation, in whole or in part, due to circumstances beyond our control—including, but not limited to, severe weather, natural disasters, acts of God, emergencies, or other circumstances that make the event unsafe or impossible to hold—no refunds will be issued. Whenever reasonably possible, the event will be rescheduled, and your vendor or Festive Fun Partner space will automatically be honored for the new date. Liability Waiver Lily & Sparrow Mercantile, LLC, as the host location, Sparrow Launch Co., as the event organizer, and AWAKE Communities International, Inc., as the 501(c)(3) nonprofit organization providing event funding through fundraising efforts, are not responsible for loss, theft, injury, or damage to vendor or Festive Fun Partner property, merchandise, equipment, personal belongings, or vehicles during the event. This includes loss or damage to any vehicle on or near the event grounds, including vehicles that may be ticketed or towed. Vendors and Festive Fun Partners participate at their own risk and are responsible for the safety and security of their own booth, merchandise, equipment, activities, and personal belongings.