Case Study
Fueling time savings while refining MomoCon's vendor process with Eventeny's scalable mapping
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400+
Vendors
300
Booths plotted
5
Years using Eventeny
MomoCon is a vibrant celebration of pop culture, uniting enthusiasts of anime, gaming, comics, and all things geeky. Originating in Atlanta, this yearly convention connects people from various backgrounds who share a passion for creativity and imagination. Starting with 10,000 attendees and now surpassing 48,000, MomoCon's remarkable growth underscored the necessity for a comprehensive event management solution to cater to its expanding audience.
Event Location: Atlanta, Georgia
Founded: 2005
Genre: Fandom
Size: 48,000 attendees
Vendors: 400
The team at Eventeny have been absolutely amazing to work with. They have been incredibly responsive, have been able to make amazing updates to the platform in record time, and have been very helpful to the partners and exhibitors who we brought to the platform. They have gone above and beyond in every aspect. - Christopher Stuckey, Co-Chairman
Chris at Momocon aimed to establish a system enabling their roster of over 400 vendors to choose their booths conveniently. This would facilitate tracking sold versus unsold booths through a visual representation. Additionally, the objective was to streamline this process into a unified platform, eliminating the need for switching between various software applications, saving time, and reducing the potential for human error.
By relying on Google Sheets for their applications, they encountered the issue that their application system and mapping software were not interconnected. The systems not communicating made managing vendor booths complex over multiple years, as necessary information didn't transfer smoothly. The inefficiency of back-and-forth emails with vendors and a cumbersome invoicing procedure hindered the booth allocation application procedure.
Saving time with booth customization
A common issue arises when dealing with multiple software solutions to oversee a single event: these tools lack interoperability. But, with Eventeny's quick booth assignment system, MomoCon smoothly went from applications and invoices to letting vendors choose their booths. Now, they can effortlessly access real-time information about their extensive roster of 400+ artists, vendors, and exhibitors. With all arrangements in place, they can efficiently distribute this information to all vendors, ensuring a user- friendly and expedited process.
Seamless and consistent management of information over time
Before adopting Eventeny, managing and tracking booth assignments for past artists, vendors, and exhibitors was taxing. Eventeny's data tracking & continuity automated carrying over data from one year to the next. This ensured the seamless data transition associated with vendor booths, applications, and other pertinent details.
This reduced the need for time-consuming manual data entry and preserved historical records and contextual information. As a result, MomoCon's workflow has become more efficient, precise, and streamlined, leading to enhanced decision-making and organizational improvements.
Painless map creation with our drag-and-drop tool
Although MomoCon was previously using a mapping software tool, they were able to easily create a custom map from scratch on Eventeny. With over 300 booths to plot across three maps, mass plotting booths saved time and headaches for the MomoCon team.
