3 Quick & Easy Paperless Procedures to Implement at Your Next Festival
Making your festival(s) greener doesn’t need to be complicated. Instead, you and your team can find easy ways to make your current paper procedures (i.e., marketing, check-in, resources, etc.) and turn them into paperless procedures, ultimately saving you time, energy, and money in the long run!
#1. Marketing your greener vision & event information.
Get the word out about your festival’s sustainability efforts using mass messaging and packing your event details full with your festival’s greener intentions.
Mass Messaging: You will have different requirements for your various participants. Ensure you can segment your audience so your messaging to your volunteers, booth holders, and attendees is tailored to their needs.
• Volunteers: Let them know how they can help educate participants and further sustainability efforts at your festival.
• Artists & Vendors: Have specific rules about waste materials like plastic wear and shopping bags? Let them know in advance so they can prepare!
• Attendees: Let them know where they can access recycling stations and best practices for reducing waste while they enjoy the festival.
#2. Adapt paperless check-in procedures.
Check in all of your participants digitally using a QR code system. Plus, you’ll be able to easily review your data post-festival!
• Volunteer Management: Manage volunteer shifts and departments on-site.
• Artists & Vendors: Ensure booth requirements are met at check-in, and everything is returned at check-out.
• Attendees: If your festival, or specific experiences, are ticketed, attendees can check-in easily and redeem any additional add-ons/deliverables attached.
#3. Create virtual resources.
Your team might not be able to reduce printed materials to 0, but you can reduce the “nice to have” prints and opt for digital replacements like the below solutions!
Greener Maps: Design your festival map to scale using Google Maps or a custom background. With a digital map, your attendees can:
• Search artist and vendor booths and discover the products they offer.
• Find important spots like parking, bathrooms, and activity areas.
• Interact with sponsored areas, bringing more value to your sponsors.
Greener Schedules: Create a digital schedule that is 4X more interactive than a printed version! With a digital schedule, your attendees can:
• Save their favorite activities to their personal agenda.
• Quickly find the session’s location.
• Discover more information about the activity.
• Purchase tickets for special activities/experiences.
Need help with this? Let's chat!
Want to learn more about creating custom applications like these at your next festival? Chat with Eventeny at booths 308 & 310 here at FFEA!
In the meantime, learn more about Eventeny here!