Free Play Florida Retro Gaming Expo 2025

Are you looking for a way for your business to reach thousands of gamers? Free Play Florida is looking to expand our growing team of sponsors. Free Play Florida hosts several thousand attendees throughout the three-day event each year. This November we expect attendance to grow substantially. By sponsoring Free Play Florida, you can reach out to our broad and diverse group of gamers while supporting our mission to provide the community with the opportunity to experience retro gaming and create a learning environment filled with the rich history, science, math, and art behind it. Your sponsorship will ensure that we can put on a great show!

Free Play Florida Volunteer Application You may not realize this, but everyone you see from the people selling tickets, to the people who keep the games up and running are volunteer staff graciously donating their time and energy. Volunteering at Free Play Florida requires some commitment of your time, but is a great way to make new friends and enjoy the event with an added sense of camaraderie. In addition, as we are a registered non-profit organization, volunteer hours can be used for community service requirements. It's also just a lot of fun! If you are interested in becoming a Free Play volunteer, please review what volunteering entails. Job Duties: Volunteers assist with various tasks at the event as assigned by the volunteer coordinator. Some of the areas that you may be assigned to work are game tournaments, doorman duties, special guest hospitality, game sanitization or other tasks throughout the weekend. During your shift you may be assigned to a rotation of the different duty areas. Volunteer Requirements: As a volunteer, you are expected to arrive for your shift on time, dressed appropriately (jeans or shorts and t-shirt with sneakers along are the most comfortable), ready for work, and with a good attitude. We expect volunteers to treat each other, Free Play Florida patrons, and staff in the same manner that they would want to be treated: with respect and courteous attitude at all times. Volunteers should plan on pitching in when needed, working hard, and enjoying what the show has to offer. In exchange for your volunteer assistance, you will be provided with some great incentives depending on how many shifts you decide to work. Prior to the event all volunteers will be provided more detailed information about show layout and job duties. * Volunteers who work shifts totaling at least 4 hours will be provided with a 1 day event pass. * Volunteers who work shifts totaling at least 8 hours will be provided with an exclusive staff shirt to keep, a weekend pass to the event, and a ticket to the After Party. * Volunteers who work shifts totaling more than 8 hours will be provided with an exclusive staff shirt to keep, a weekend pass to the event, a ticket to the After Party, and some extra swag. Applicants must be 18 years or older. Please keep an eye out for our emails. Our standard method of getting you important information for the show is through email. Thank you for your interest in volunteering at Free Play Florida, the largest gaming event of its kind in the state of Florida!

Free Play Florida November 21-23, 2025 - Media Press Pass Application

 

Thank you for wanting to share your love of retro and vintage gaming with our community! We are grateful to those with the power of their media influence who want to help educate the public about our all volunteer run event. If you are interested in receiving one of our media press passes, please fill out the application below and we'll be in touch.

 

Founded in 2014, Free Play Florida is an annual three day celebration of electronic gaming of all kinds driven by the enthusiastic gamers of the south east. Over 250 arcades, pinball games, and consoles are all set to free play, no quarters needed.

 

Our parent company, Byte Amusement Group, is a 501c3 non-profit organization run entirely by dedicated volunteers. Every dollar from donations, sponsors, and ticket sales goes directly back into putting on the show and supporting the local gaming community through our education efforts.

 

Dates- November 21-23, 2025

 

Location- Caribe Royal Orlando, 8101 World Center Dr, Orlando, FL 32821

 

Tickets are available through Eventeny. 

 

 

For additional information please email us at press@freeplayflorida.com.

Free Play Florida November 21-23, 2025

 

Swap Meet Application

Free Play Florida is excited to host another Swap Meet at this year's event! This is your opportunity to buy, sell, or trade all things arcade, pinball, console, retro computer, parts, etc. THIS APPLICATION IS NOT FOR VENDORS. The Swap Meet will take place on Saturday morning November 22, 2025 from 9:00am - 1:00pm. Any Free Play Florida ticketholder is welcome to attend and make purchases at the indoor Swap Meet. Limited space is available for sellers.

 

Seller Requirement

YOU MUST HAVE A TICKET TO THE EVENT. You can purchase a ticket or have gained entry to the event by being a game contributor. Game contributors receive priority application approval.

 

Swap Meet Space

One 6 foot Swap Meet table, indoors at the Caribe Royale Resort. Only one table per person. You are responsible in ensuring your items are not encroaching on neighboring sellers, aisles, or doors. All unsold items must be removed promptly at the end of the Swap Meet.   

 

Payment $20

Approved submissions will be charged upon approval. Declined-payments will forfeit their table. This payment is non-refundable. Space is non-transferrable.

 

Setup Information

The show hall will be open for Swap Meet setup Saturday, November 22, 2025 starting at 6:00am. All participants must check-in upon arrival to receive your space assignment prior to unloading. Load in instructions will be sent out prior to the event. 

 

Hours of operation

 

Swap Meet spaces are open for business on Saturday, November 22, 2025 from 7:00am - 1:00pm.

 

Other Information

Restrooms are available in the lobby just outside the show floor. Swap Meet sellers will have to pay for parking. This amount is set by the event venue.