Free Play Florida Retro Gaming Expo 2025

Free Play Florida November 21-23, 2025 Vendor and Artist Application Vending at Free Play Florida gives you the chance to be a part of the largest gaming convention in Florida. You will have the opportunity to showcase your products to a dynamic group of pinball and gaming enthusiasts. Attendees appreciate all aspects of gaming, but they also enjoy retro and pop culture content. Our focus areas for vendors include pinball parts, classic video games, and gaming related merchandise.  SPACE IS LIMITED. Sorry no food, drink, candy, or MLM vendors at this time. This year Free Play Florida is located in Orlando, FL. Please read all the content below as it will provide helpful information on how you can participate.

Vendor Space options:
Vendor Booth - $300

Includes a 10 x 10 space, 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida and listed on the FPF website vendor list 

Artist Table - $200
Includes a 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida, and listed on the FPF website vendor list
**This is not a full booth space. This is a table with chairs in the game room.  

While we will do our best to accommodate requests, floor location is not guaranteed. Vendor space sharing or subletting is prohibited. Vendors are responsible in ensuring their purchased space is adequate to contain their display and not encroaching on neighboring vendors, aisles, or games.
 
Jury Process Free Play Florida will be utilizing a Jury Process this year to assist in curating our participant vendors. We are looking to offer our attendees a variety of different items and services with a focus on gaming and pop culture. Notifications will go out to vendor applicants periodically leading /up to the event.
Since Free Play Florida is a gaming event, we can only offer a limited amount of vendor spaces. Any vendor not selected may be placed on the waitlist.

Payment In order to reserve your space, the 1/2 deposit payment is due 14 days after receiving your vendor acceptance email. Full payment will then be completed 30 days prior to the start of the event. If your payment is not received, you will forfeit your space. 

Cancellation / No Show FPF must receive notification of cancellations at least 30 days in advance. Vendors who decide to “no show” without notifying Free Play Florida will not be eligible to participate at future events and forfeit their fee. 

Hours of operation Vendor tables are expected to remain open for business throughout all three days of the event, during all posted operating hours. Delayed openings and premature closings are unacceptable. 

 

Setup Information The show hall will be open for vendor setup Friday, November 21, 2025 starting at 10 AM. All vendors must check-in upon arrival to receive your table assignment and badges prior to unloading. Our team asks that each vendor is setup and ready for ticket holders no later than 3:30pm. The show hall will officially open at 4:00pm on Friday to ticket holders. 

Other Information Restrooms are available in the lobby just outside the show floor. Vendors will have to pay for parking.  ( Discounted Parking is available to Hotel Guests )

Free Play Florida November 21-23, 2025 Indie Game Developer Application  Showcasing your game at Free Play Florida gives you the chance to be a part of the largest gaming convention in Florida. You will be able to showcase your products to a dynamic group of pinball and gaming enthusiasts. This year Free Play Florida is located in the spacious Caribe Royal Resort in Orlando. Please read all the content below as it will provide helpful information on how you can participate.  Indie Game Developer Requirements We are looking for Indie Game Developers to showcase at this year’s event. You must have a working game or program that our attendees can sample and bring your own set-up to the event. We believe that our event will be a great opportunity for our participants to engage with a dynamic community of gaming enthusiasts and hobbyists. Indie Game Developer Table Information(One) Table - 6 foot, with linens(Two) Chairs(Two) 3-Day Passes to Free Play Florida (additional passes can be purchased through Eventeny) Internet Connection - is an additional optional charge and not required Pricing Free Play Florida is a presentation of Byte Amusement Group, a nonprofit organization. Our nonprofit supports the local developer community by offering a free table at Free Play Florida to approved Indie Game Developers.  Payment Not applicable Cancellation/No Show Any cancellations need to be submitted by November 1, 2025. Indie Game Developers who decide to no show without notifying Free Play Florida will not be eligible to participate at future events. Late cancellations and no shows will be charged a $50 fee. Hours of operation Indie Game Developers tables are expected to remain open for business throughout all three days of the event, during all posted operating hours. Delayed openings and premature closings are considered unacceptable without prior notification to and approval from Free Play Florida organizers. Friday, November 21, 2025

 

Event hours and Load in schedule is forth coming.

 

Indie Game Developer Load In Information The show hall will be open for vendor setup Friday, November 21, 2025 starting at 10 AM.  You must check-in upon arrival to receive your table assignment and badges prior to unloading. The show hall will officially open at 4:00pm on Friday to ticket holders. Our team asks that each developer is setup and ready for ticket holders no later than 3:30pm. Please keep this in mind and plan accordingly. Other Information Restrooms are available in the lobby just outside the show floor.  Developers will have to pay for parking. (Hotel Guests parking is reduced ).  Jury Process Free Play Florida will be utilizing a Jury Process this year to assist in curating our participants. We are looking to offer our attendees a variety of different experiences with a focus on gaming and pop culture. Notifications will go out to applicants in September 2025. We are only able to offer a limited amount of free Indie Game Developer tables. Anyone not selected may be placed on the waitlist should a space become available. 

Are you looking for a way for your business to reach thousands of gamers? Free Play Florida is looking to expand our growing team of sponsors. Free Play Florida hosts several thousand attendees throughout the three-day event each year. This November we expect attendance to grow substantially. By sponsoring Free Play Florida, you can reach out to our broad and diverse group of gamers while supporting our mission to provide the community with the opportunity to experience retro gaming and create a learning environment filled with the rich history, science, math, and art behind it. Your sponsorship will ensure that we can put on a great show!

Free Play Florida Volunteer Application You may not realize this, but everyone you see from the people selling tickets, to the people who keep the games up and running are volunteer staff graciously donating their time and energy. Volunteering at Free Play Florida requires some commitment of your time, but is a great way to make new friends and enjoy the event with an added sense of camaraderie. In addition, as we are a registered non-profit organization, volunteer hours can be used for community service requirements. It's also just a lot of fun! If you are interested in becoming a Free Play volunteer, please review what volunteering entails. Job Duties: Volunteers assist with various tasks at the event as assigned by the volunteer coordinator. Some of the areas that you may be assigned to work are game tournaments, doorman duties, special guest hospitality, game sanitization or other tasks throughout the weekend. During your shift you may be assigned to a rotation of the different duty areas. Volunteer Requirements: As a volunteer, you are expected to arrive for your shift on time, dressed appropriately (jeans or shorts and t-shirt with sneakers along are the most comfortable), ready for work, and with a good attitude. We expect volunteers to treat each other, Free Play Florida patrons, and staff in the same manner that they would want to be treated: with respect and courteous attitude at all times. Volunteers should plan on pitching in when needed, working hard, and enjoying what the show has to offer. In exchange for your volunteer assistance, you will be provided with some great incentives depending on how many shifts you decide to work. Prior to the event all volunteers will be provided more detailed information about show layout and job duties. * Volunteers who work shifts totaling at least 4 hours will be provided with a 1 day event pass. * Volunteers who work shifts totaling at least 8 hours will be provided with an exclusive staff shirt to keep, a weekend pass to the event, and a ticket to the After Party. * Volunteers who work shifts totaling more than 8 hours will be provided with an exclusive staff shirt to keep, a weekend pass to the event, a ticket to the After Party, and some extra swag. Applicants must be 18 years or older. Please keep an eye out for our emails. Our standard method of getting you important information for the show is through email. Thank you for your interest in volunteering at Free Play Florida, the largest gaming event of its kind in the state of Florida!

Free Play Florida November 21-23, 2025 - Media Press Pass Application

 

Thank you for wanting to share your love of retro and vintage gaming with our community! We are grateful to those with the power of their media influence who want to help educate the public about our all volunteer run event. If you are interested in receiving one of our media press passes, please fill out the application below and we'll be in touch.

 

Founded in 2014, Free Play Florida is an annual three day celebration of electronic gaming of all kinds driven by the enthusiastic gamers of the south east. Over 250 arcades, pinball games, and consoles are all set to free play, no quarters needed.

 

Our parent company, Byte Amusement Group, is a 501c3 non-profit organization run entirely by dedicated volunteers. Every dollar from donations, sponsors, and ticket sales goes directly back into putting on the show and supporting the local gaming community through our education efforts.

 

Dates- November 21-23, 2025

 

Location- Caribe Royal Orlando, 8101 World Center Dr, Orlando, FL 32821

 

Tickets are available through Eventeny. 

 

 

For additional information please email us at press@freeplayflorida.com.