Covington Garden Faire & Market in support of Autism Acceptance Month

Terms & Conditions Rain or Shine This is an outdoor event and will take place rain, cold, or shine. We encourage all participants to dress appropriately for the weather. Vendor Setup Your vendor fee covers space only. Vendors are responsible for bringing their own tables, displays, tents, weights, and seating as needed. NOTE: YOU MAY ONLY SELL ITEMS/PRODUCTS WITHIN THE CATEGORY YOU WERE APPROVED FOR! Any vendor found to display items inconsistent with the category in which they first applied and were approved for will first be asked to removed those items. If the vendor does not comply with the event organizers request vendor will be asked to leave the event and will not be welcomed back. Non-Refundable Fees All net proceeds from vendor fees are non-refundable under any circumstance. Safety Requirements All vendors are required to have a fire extinguisher and proper tent weights on the day of the event. This is a local fire ordinance and may be enforced by inspection from the fire department. Family-Friendly Policy This is a family-friendly event. All presentations must be tasteful and positive. Any vendor found to bring or display items that are not whole-family friendly will be asked to leave. Prohibited content includes, but is not limited to: • Products that promote drugs or drug use • Violence or gore • Sexually explicit content or suggestive imagery • Graphic depictions of body parts • Explicit language or offensive material • Occult practices or spiritual readings • Dark spiritual themes • Any other items or concepts deemed inappropriate by the event organizers This policy is non-negotiable. Thank you for helping us create a safe and welcoming environment for guests of all ages. Force Majeure Clause In the event of cancellation, in whole or in part, due to circumstances beyond our control (including but not limited to weather disasters, acts of God, or emergencies), no refunds will be issued. The event will be rescheduled, and your vendor spot will automatically be honored for the new date. Payment Policy Vendors must provide valid payment information upon application. If a payment attempt is declined, we will reach out directly to allow an opportunity to resolve the issue. If no resolution is made, a second attempt will be processed. If the second payment attempt is also declined, your spot will be forfeited and you will not be permitted to participate in this event. We reserve the right to decline participation at any time and move to the next applicant. Prohibited Items For the safety of all attendees, the following items are strictly prohibited: • Firearms, knives, or weapons of any kind • Sharp objects intended for harm • Glass bottles (please use non-glass containers) • Illegal drugs • Fireworks or explosives • Any item deemed dangerous by event staff Smoking and vaping are not permitted anywhere on site. Conduct Policy To maintain a safe and welcoming atmosphere, access to the event will be refused to anyone who: • Is under the influence of illegal substances • Is visibly intoxicated • Has been banned from previous events by the organizers or local authorities • Demonstrates disruptive, aggressive, or violent behavior • Refuses to comply with event security or staff directions Liability Waiver Lily & Sparrow Mercantile, LLC (host location) and Sparrow Launch Co. (event organizers) are not responsible for any loss or damage to vendor property or personal belongings during the event. This includes loss or damage to any vehicle on or near the festival grounds, including vehicles that may be towed.