Christmas at Big Canoe

Thank you for your interest in being a vendor for Christmas at Big Canoe! Please read the following information carefully.

Event Information:

*This is a white-tent mandatory event. An image of your complete set-up must be included with the application.

The Holiday Market will be held on Friday, November 28 from 12-5pm in the Big Canoe neighborhood. Makers and artisans are expected to staff their booth for the entire festival. This is a 100% outdoor event. Vendor load-in will be Friday, November 28, starting at 6am. Vendors must be on-site Sunday by 10:30 a.m. 

Please complete the vendor application. Pay careful attention to the qualifications and requirements, and note that an image of your complete vendor set-up is expected. 

Please note, once accepted, there is a no refund policy for cancellations.

-All vendors must be approved by the Event Committee, which reserves the right to permit vendors and limit activities at its sole discretion.

-Only vendors and products that are approved by the Event Committee will be permitted.  

-All Vendors must have products to sell that are cash and carry. 

-No promotional business booths will be allowed unless they come on as a sponsor. 

-The application deadline is November 21, 2025.

-Booth location will be assigned by the Event Committee. Multiple spaces may be requested for an additional fee per space. Tents are not provided.

-There will not be electricity or water provided.  

-If you need electricity, you will need to bring a quiet generator.

-If you need water, you will need to provide your own.

-One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.

-Set‐up is allowed during allotted times only.

-While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee booth locations and locations will be assigned by the Event Committee upon arrival to event. 

-Booths must be set‐up within their designated 10x10 space.

-Vendors must provide their own tents, displays, chairs, tables, set‐up equipment, change, etc. Tent weights are necessary for setup.

-The Event Committee reserves the right to ask any Vendor to remove any product or display deemed not acceptable by the Event Committee at the sole discretion of the Event Committee.  

-The Event Committee reserves the right to remove from our mailing list Vendors who display unprofessional behavior.  

-Vendors must be present and operational for the duration of the festival.

-Early breakdown will not be permitted. 

-There is no rain date – come prepared rain or shine.

-Booth must always be open and manned during festival hours.

-Vendors are responsible for booth set‐up, break‐down, and security of your property.  

-Booth must be set‐up and ready for business by 11:30 a.m. All vehicles, trailers and debris are to be off the street and cleared from the festival area by 11:00 a.m.. After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s). Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.

-Vendors will not be allowed to park cars, trucks, or trailers at the curb surrounding the park during festival hours – NO EXCEPTIONS.

-Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or hand‐cart to bring additional stock to booth as necessary.  

-Vendors are responsible for Georgia State Sales Tax collection and reporting and any other sales fees or other charges that may be applicable to any activity relating to this festival.  

-Vendors cannot leave debris, boxes, etc. at booth space.   

-No refunds will be given for no‐shows.

-The vendor fee is not refundable in whole or part.  

-The Event Committee reserves the right to remove any Vendor from the event who does not adhere to all Rules & Regulations set forth by the Event Committee. - Non‐compliance with the rules and regulations set forth may affect obtaining booth space in future Black Sheep Promotions events. 

Thank you for your interest in being a food vendor for Christmas at Big Canoe!

Event Information:

Christmas at Big Canoe will be held on Friday, November 28 from 12-5pm. This is a 100% outdoor event. Vendor load-in  will be Sunday beginning at 7am. Vendors must be on-site by 10:30 a.m. 

*APPLICATION FEE WILL BE CHARGED IMMEDIATELY AFTER APPLICATION IS APPROVED.

All vendor load-in information will go out one week prior to the festival date.

VENDOR RULES AND REGULATIONS: This is a family friendly festival.

• All vendors must be approved by the Event Committee, which reserves the right to permit vendors and limit activities at its sole discretion.
• Only vendors and products that are approved by the Event Committee will be permitted.  
• The application deadline is November 21, 2025. Truck and Trailer space will be assigned by the Event Committee.
• Multiple spaces may be requested for an additional fee per space and must be selected during application process.
• There will not be electricity or water provided.  If you need electricity, you will need to bring a quiet generator. If you need water, you will need to provide your own.
• One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.
• Set-up is allowed during allotted times only. While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee space locations and locations will be assigned by the Event Committee.
• Trucks and Trailers must be set-up within their designated 10x20 space.
• All spaces will be located along the street, bring necessary equipment for set-up.
• Vendors must provide their own tents, displays, chairs, tables, set-up equipment, change, etc. Tent weights are necessary for setup.
• The Event Committee reserves the right to ask any Vendor to remove any product or display deemed not acceptable by the Event Committee at the sole discretion of the Event Committee.  
• The Event Committee reserves the right to remove from our mailing list Vendors who display unprofessional behavior.  
• Vendors must be present and operational for the duration of the festival. Early breakdown will not be permitted.
• There is no rain date – come prepared rain or shine.
• Booth must always be open and manned during festival hours.
• Vendors are responsible for booth set-up, break down, and security of your property.  
• Booth must be set-up and ready for business by 11:30am. 
• All vehicles, trailers and debris not part of your food service are to be off the street and cleared from the festival area by 11:00 am.
• After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s).
• Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.
• Vendors will not be allowed to park cars, trucks, or trailers at the curb surrounding the park during festival hours – NO EXCEPTIONS.
• Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or handcart to bring additional stock to booth as necessary.  
• Vendors are responsible for Georgia State Sales Tax collection and reporting and any other sales fees or other charges that may be applicable to any activity relating to this festival.  
• Food Vendor booth space does not include electricity or water.
• Vendors must provide all materials needed to operate their booth, change, etc.
• Grease/oil must be securely contained and removed from premise at end of the event.
• Food Vendors are required to use the provided dumpsters for booth trash.
• Food Vendors are responsible for cleaning up booth space.  
• Food Vendors cannot leave debris, boxes, etc. at booth space.
• Food Vendors are required to bring a 55 gallon trash can to put next to their booth for use by the public (these will be emptied by event clean-up staff).
• Food vendors are responsible for complying with all State of Georgia and local county health and safety regulations.  
• Food Vendors must provide an exact and complete listing of the food items you wish to serve on Food Vendor Application.
• Approved menu items and pricing must be clearly posted throughout the duration of the festival.
• Food Vendors must sell all preapproved menu items for the entire show. Nothing may be offered for sale that is not listed as approved at time of acceptance.
• Last minute changes are not allowed, and Food Vendors will be asked to remove unapproved items from sale. The sale of food items is restricted to preapproved Food Vendors only.  

• Please note there is a no refund policy for this event once accepted. 

• The Event Committee reserves the right to remove any Vendor from the event who does not adhere to all Rules & Regulations set forth by the Event Committee. Non-compliance with the rules and regulations set forth may affect obtaining booth space in future Black Sheep Event events.