2026 Magic Pride Festival

A sponsorship of the Magic Pride Festival makes a statement--that your organization uplifts the LGBTQ+ community of southcentral Wisconsin. 

When you sponsor the Magic Pride Festival, you'll receive 

• A deeper connection with the LGBTQ+ community of Madison and Dane County.
• Promotion of your organization to our network of LGBTQ+ and allied community members.
• The knowledge that you are supporting the LGBTQ+ community in accessing vital supportive services.
• All of the benefits included in your sponsorship package below!

Presenting Sponsors ($10,000)

• Custom sponsorship benefits
• Logo on Festival stage banner
• Dedicated Banner on the Festival stage
• Mention from the stage at Festival  
• Logo on 2026 Festival t-shirt*
• Logo presence in PRIDE Guide
• Logo presence in Our Lives Magazine Insert* 
• Logo on OutReach Pride homepage* 
• Listing on all event promotional materials 
• Logo on the Festival Poster* 
• Reserved non-sales vendor space at festival**

Diamond ($5,000)

• Logo on Festival stage banner
• Mention from the stage at Festival 
• Logo on 2026 Festival t-shirt*
• Logo presence in PRIDE Guide
• Logo presence in Our Lives Magazine Insert* 
• Logo on OutReach Pride homepage* 
• Listing on all event promotional materials 
• Logo on the Festival Poster* 
• Reserved non-sales vendor space at festival**

Platinum ($2,500)

• Logo on Festival stage banner
• Logo presence in PRIDE Guide
• Logo presence in Our Lives Magazine Insert* 
• Logo on OutReach Pride homepage* 
• Listing on all event promotional materials 
• Logo on the Festival Poster* 
• Reserved non-sales vendor space at festival**

Gold ($1,000)

• Sponsorship mention in PRIDE Guide
• Sponsorship mention in Our Lives Magazine Insert*
• Logo on OutReach Pride homepage* 
• Listing on all event promotional materials 
• Logo on the Festival Poster* 
• Reserved non-sales vendor space at festival**

Silver ($500)

• Sponsorship mention in PRIDE Guide
• Sponsorship mention in Our Lives Magazine Insert*  
• Listing on all event promotional materials 
• Logo on the Festival Poster* 
• Reserved non-sales vendor space at festival**

Bronze ($250)

• Sponsorship mention in PRIDE Guide
• Sponsorship mention Our Lives Magazine Insert* 
• Logo on the Pride Poster* 

*This sponsor benefit is only available prior to 6/1/26

**All sponsors must register for a non-sales vendor space to redeem this benefit. Sponsor-Vendor approval is subject to Magic Pride Festival vendor terms and conditions. 

The first page of this form is generated by Eventeny and cannot be edited. Please disregard the request for your legal contact name and use whichever name you would like us to know you by.

Thank you for your interest in vending at OutReach LGBTQ+ Community Center’s Annual Magic Pride Festival! Please carefully read and complete all portions below.

APPLICATION PROCESS  

• 11:59 pm on Sunday, April 19th: Vendor application due!  
  • Late submissions will not be accepted.  
  • Contact Doug with questions or concerns at dough@lgbtoutreach.org 
• Monday, April 20th—Monday, April 27th: Consideration window 
• Tuesday, April 28th: Applicants will receive notice of acceptance or rejection via email.  
  • Outreach, Inc. will invoice each approved vendor after notice of acceptance.

Fees for approved vendors 

• Non-profit information: $50 
• Business information: $125 
• Sales: $175 
• Food: $175 

Vendor Selection 

When selecting vendors for the Magic Pride Festival, Outreach, Inc. considers alignment with organization mission, vision, and values as well as the type of vendor, products offered, and overall fit with the event. Outreach, Inc. reserves the right to restrict the number of similar vendors. Submission of an application does not guarantee a vending spot at the event.

Financial Assistance 

Scholarships or alternative payment plans may be available for locally-owned, LGBTQ+-owned and/or BIPOC-owned organizations and businesses who would not otherwise have the means to attend. Request of a scholarship has no weight in the vendor consideration process. Please contact dough@lgbtoutreach.org to ask about this option. 

Additional sponsorship 

Any person or organization interested in also sponsoring this event, please contact Chez via email: chezd@lgbtoutreach.org. Free festival informational vendor booths are included in event sponsorship packages levels Silver and up; however, all sponsors who also wish to have a booth must also submit a vendor application before July 1st and abide by all relevant policies and regulations. Sales vendors must pay an additional fee. 

RULES & REGULATIONS 

Vendor Spots at the Magic Pride Festival  

• One “spot” at the Magic Pride Festival refers to an area that can accommodate one 10x10 pop-up style tent.  
• Vendors requesting more than one spot or requesting placement next to another approved vendor must include this information on their vendor application. 
• Spot assignments are final. Due to the high number of vendors at the Magic Pride Festival, it is not possible for us to honor requests made after April 19th for alternate locations or additional space. 
• To participate in the 2026 Magic Pride Festival, all approved vendors must attend one of two vendor orientation meetings. These meetings will be held on Monday, July 13th at 5:30 pm and Tuesday, July 21st at 9:00 am. The purpose of these meetings is to provide an in-depth look at all procedures, rules, and regulations, as well as an overview of the festival map and load-in/out process. It is required for all vendors to have at least one member of their day-of crew present at either of these meetings. If vendors are not able to attend either meeting, they must notify Doug at dough@lgbtoutreach.org in advance of July 19th. If a vendor fails to attend the orientation training and does not provide advance notice, they will forfeit their vendor space at the Magic Pride Festival. 

Vendor Equipment, Set-up, and Tear-down  

• The Magic Pride Festival is a rain or shine event. Outreach, Inc. complies with the guidance of the National Weather Service on large event weather safety.  
• Vendors are responsible for providing any table(s), chair(s), tent(s), or other equipment such as generators that will be necessary for vending. There will be no electrical hook-ups provided by Outreach, Inc. or Warner Park near vendor spots. Outreach, Inc. will not provide any materials or equipment to vendors.  
• Each vendor will have an assigned time slot to set up. This time slot will be communicated to them before the event. Time slots begin as early as 9:30 AM and end by 12:00 PM.  
• If a vendor does not arrive to set up within their time slot, they will not be able to use a vehicle to aid in their set up. Vendors who are not set up by 12:00PM will not be allowed to use vehicles to assist in set up.  
• Vendors who are not using vehicles to set up may arrive any time between 9:30 AM and 12:00 PM to set up. The walk from the parking lot to the furthest possible vendor space is 1,000 feet (0.2 miles).  
• Vendors may begin tearing down booths at 6:00PM when the event ends; however, vehicles will not be allowed on park paths while event attendees are present. Event staff will notify vendors when it is safe to bring vehicles onto park paths. Any vendor who drives their vehicle into Warner Park before they have been authorized to do so may be fined and will not be asked to return to the Magic Pride Festival in the future. 
• Vendors are responsible for the removal of any leftover items or trash. This includes tent weights and stakes. If a vendor leaves behind trash, personal items, or anything that requires removal after the event, they may be fined up to $250 and asked not to return to the Magic Pride Festival in the future.