2025 Fandom Kissimmee

This application is for vendors and exhibitors for Fandom Kissimmee 2025. This event will take place on Saturday, September 13th, at the Kissimmee Civic Center. This is a family-friendly event: all art, merchandise, and exhibitions must be suitable for viewing by people of all ages.  VENDOR RESPONSIBILITIES: Vendor will not be permitted to move in unless licensee is present or without prior approval from the City of Kissimmee Event Coordinator, Supervisor and/or designee.
 
BOOTH SPACE: Each individual vendor space is 10’ x 10’. One 6ft table and 2 chairs will be provided.
The City of Kissimmee is not responsible for providing power to any vendor. If you require power this must be purchased in advance from the City of Kissimmee and is subject to availability.
Vendors are responsible for removing empty boxes, trash, plastic bags etc.
Vendors are fully responsible for the cleanliness of the area of rental. Area must be left in the same condition, as it was when you arrived.
All vendor items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise. APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submission of an application does not guarantee a vendor acceptance into any event. All decisions are at the City’s discretion. The City has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of the City. The CITY DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.
 
CANCELLATIONS: The City has no control over weather and any losses due to event cancellation.
 PARKING: Vendors are directed to drop off their equipment/supplies in the event area during specified set-up time and park their vehicle in specified parking areas. Vehicles parked in unauthorized areas are subject to being towed. LIABILITY WAIVER: All vendors agree to discharge the City of Kissimmee, it’s employees and sponsors from any suits or claims based on property/possession loss or damage. All vendors agree to comply with the rules set forth or implemented on event day. The City reserves the right to revise any rule for the betterment of the events and their customers. Liability and Indemnity addressed in Activation Space Addendum.
 
INSPECTION: The City reserves the right to inspect any vendor’s booth space at any time to enforce all rules & regulations.
 
ENVIRONMENTAL REQUIREMENTS: Vendors may not dispense any products in glass containers. All food waste must be disposed of properly. EVENT HOURS:  SET UP will take place on Friday, September 12th, 2025 from 10:00 a.m. – 4:00 p.m. The Exhibition Area will be open on Saturday, September 13th, 2025 from 12:00 p.m. – 6:00 p.m. BREAK-DOWN will be on Saturday, September 13th, 2025 from 6:00 p.m. – 8:00 p.m. MERCHANDISE SALES: Any and all vendors who take orders or receive money for services that they provide to the attendees of any event held on City property, whether indoors or outdoors, will be subject to pay the required vendor fee.
The City of Kissimmee reserves the right to place all vendors in locations based on the nature of the event. PERSONNEL: All staffing requirements are at the discretion of the City of Kissimmee Events and Venues Supervisor and/or designee. Should the Vendor’s actions or inactions require the City to utilize additional staff, the Vendor shall be responsible for paying the wages for the time the staff’s presence is necessary. This includes but is not limited to additional staff needed to clean the area used by the Vendor.