Farm & Value Added Producer Application

Deadline: Aug 15, 2023 5:00 pm (GMT-04:00) Eastern Time (US & Canada)
Date: Oct 06, 2023 10:00 am - Oct 08, 2023 5:00 pm
Waterford, Virginia

About the event

Come shop, play, tour and make memories during this 79-year-old tradition -- the Waterford Foundation's "Waterford Fair"! The Fair is the mid-Atlantic's quintessential fall festival with demonstrating fine heritage & contemporary craft artisans, living historians, a juried art show, historic properties tour, local libations, Waterford Craft School talks & workshops, and entertainment for all ages. Located in the National Historic Landmark of Waterford (f. 1733), this unique village is situated in Western Loudoun County, Virginia. Noted as "DC's Wine Country", we are only 50 minutes from the District of Columbia. Tickets go on sale in August. Children (12 & under) & Foundation members FREE! Ticket types: early bird (Fri only), youth, single day, 3-day passes and seniors (over 65). Event proceeds support the preservation and education efforts of the Waterford Foundation, a 501(c)(3). Join the Waterford Foundation at Day/time: 10/6, 10a-5p (9 am early bird shopping Demonstrating Artisans only) 10/7 10a-5p, & 10/8, 10a-5p
Waterford Foundation
Waterford Foundation
Waterford Foundation
Waterford Foundation

About the application

Farm and Value Added Producers join us 1, 2 or all 3 days of the Fair to showcase and sell your products. We do not accept resellers, wholesalers or brokers. Farmers and Producers of artisanal products will herein be referred to as "Merchants".
The 79th Annual Waterford Fair takes place in the National Historic Landmark village of Waterford, Virginia and attracts approximately 10,000 visitors over three days.
Founded in 1733, Waterford is situated in western Loudoun County – DC’s wine country. For the past 14 years Loudoun County, Virginia, has been named the No.1 county in America for the highest median household income. In 2018 income was reported to be $139,464.00 according to U.S. Census Bureau reports. The second highest rated county, Fairfax, is our easterly neighbor.
The funds raised by the Waterford Fair support the preservation and education efforts of the Waterford Foundation, a 501(c)(3), to increase the public’s knowledge of life and work in an early American rural community.
Questions? Contact staff at or 540-882-3018 x 4.

Terms & Conditions

Merchants that would like to sell food that will be prepared at the market, must have a Dept. of Health Food Permit. Health Food Permits MUST be on display during the Fair. VA Dept. of Health (804) 864-7056 Merchants preparing food before coming to the farmers market and operate out of a commercial kitchen, must first be certified by the Virginia Department of Agriculture (VDACS). VDACS Phone: (804) 786-3520.
Vendors cooking under a tent (even samples), must display a working and up-to-date Fire Extinguisher.
Cooking at the market must be done OUTSIDE your tent (prevents grease buildup under the tent than can cause a fire).
The Health Dept. requires food be stored under the tent and covered at all times.
A NO SMOKING sign will be supplied by the Fair and must be displayed at all times. 
ELECTRIC: If you apply for electricity, Merchant must supply their own heavy-duty grounded extension cord(s). 
FEE: Loudoun County Rural Economic Development sponsors the market at the Fair and pays the merchant's application fee. 5% of gross sales to be paid to the Waterford Foundation and submitted along with the Sales Verification form by October 29, 2023.
Merchant may cancel agreement 30 days prior to the starting day of the event. Cancellation must be in writing (email is acceptable).
The Foundation also reserves the right to cancel 30 days prior to the starting day of the event and a full refund will be made to the merchant. Participation in the Fair is not guaranteed until all items are received by the Fair office.
This is a rain or shine event and will remain open unless closed by the County for safety reasons. Merchant will be onsite and open for business each day from 9 am – 5 pm.
The Waterford Foundation reserves the right to refuse any merchant admission to the event.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • We are a non-profit organization.
  • I/We would like to participate (select one):
  • Merchant type.
  • Size of tent/trailer/cart.
  • Please provide a short description of your set up.
  • Please describe the product(s) you will sell during the Fair, including price range.
  • Yes, I have uploaded my booth photo(s).
  • Graywater disposal is available. Please enter your estimated daily disposal in gallons. Mark "n/a" if you will not need to dispose of graywater.
  • If you require electricity, please indicate total watts, number of connections and connection types. If you do not require electric, please mark "n/a" in the answer box. Each Farm/Business must supply their own heavy-duty grounded extension cords.
  • List the quantity of each of the different appliances you are bringing. Include the applicance, quantity and and wattage for each. If you do not need electric, please mark "n/a" in the answer box.
  • Upload your certificate of insurance here. See description for further instructions
  • Upload your 2022 W-9 here.
  • I acknowledge that my application is not secured until all of the following are submitted: certificate of insurance, W-9, and photo of your set up.
  • I agree to abide by the terms and conditions as published.

Picture requirements

  • Minimum pictures required: 1
  • Please read our tent/trailer/cart requirements before uploading your image(s) to make sure you comply with our aesthetics and signage regulations.

2023 Waterford Fair (general areas)

This map shows the general Fair layout. Event addresses for GPS: Red Lot, 15513 Loyalty Rd. (Waterford Elem. School) Yellow Lot, 40024 Old Wheatland Rd. (parking enterence on Old Wheatland just west of intersection of Old Wheatland & Milltown Rds.)
Farm & Value Added Producer Application
Farm & Value Added Producer Application
79th Waterford Fair, A Celebration of Americana