38th Annual Kolache Festival FOOD VENDOR APPLICATION

Please reserve food concession space at the Kolache Festival in Caldwell by August 1, 2023. FEE: All Booth fees are $200 without electricity and $225.00 with electricity, water is not available (this is per booth space). Spaces are 12’ x 20’. The fee must be sent in with this application. If all booths have been filled, your check will be returned to you unless you want to be on a waiting list. Please make checks payable to: Kolache Festival Food Concessions. 

Attend the annual Kolache Festival on the square in downtown Caldwell ALWAYS the 2nd Saturday in September. Admission is free and you’ll enjoy lots of attractions and homemade kolaches. The opening ceremonies begin at 9 am under the polka pavilion (located on Fox St.) It includes the crowning of Miss Kolache Festival followed by the SPJST youth beseda dancers. They’ll still have all the fun activities that you have come to love like the kolache eating contest, kolache baking championship, a 5K Kolache Krunch run and of course POLKA music. Plus, they’ll have quality arts and crafts and food booths, an amazing quilt show, museums, street rods & classic car show, antique machinery and tractor show, and kids' activity zone. The attractions are endless so plan to attend the Kolache Festival on the 2nd Saturday of September in downtown Caldwell.

FOOD CONCESSION RULES  NO KOLACHES, BAKED GOODS OR BOTTLED WATER MAY BE SOLD FROM FOOD VENDORS.  Please help us to maintain the integrity of this show by applying these rules to your work: 1.  If you were not at the festival last year, you must send a photo of your booth/equipment and a check for booth fee. This is a juried show and all entries are reviewed. The committee reserves the right to refuse entry on basis of duplication of food services and/or noncompliance with the Texas State Health Laws. 2.  No refunds will be made for cancellation or removal for cause. A confirmed reservation from the Kolache Festival is a commitment to show. All vendors will sell Saturday, September 10; 9:00 a.m. to 5:00 p.m. 3.  A Standards Food Committee composed of various Board Members will view all concessions. No Kolaches or Baked Goods or Bottled Water may be sold from food vendors – as these are exclusive of another class of concession. Food vendors may sell soft drinks. The Standards Committee shall have the right to request the removal of food or drink, which violates any of the rules of the Kolache Festival food Concessions Show. 4.  Booth sizes are approximately 12’ x 20’. Exhibitors will provide their own equipment such as tables, awnings, mats, etc. Set up time is after 6:00 p.m. Friday – 7:30 a.m. Saturday, September 9, 2023. This is important because the festival grounds will be very busy by 8:00, Saturday morning. If you are using electricity, you will need enough cord for about 200 feet from power to source. There are a limited number of power outlets available and will be reserved first come, first served. If you have a power generator, please note this on the application. No water hookups available. 5.  NO REFUNDS WILL BE MADE. Booths not occupied by 8:00a.m., on Saturday will be reassigned. 6.  NO FIREWORKS of any kind are allowed on the festival grounds. 7.  Vehicles are not allowed in the area after set up. Please move to a parking lot before 8:00a.m. There is a designated parking lot for vendors. 8.  Sales tax collection and payment will be the exhibitor’s responsibility. Please include Sales Tax permit number on your entry application. 9.   NO GLASS CONTAINERS MAY BE USED FOR SERVING. Please have waste receptacles available with plastic bag liners. Empty frequently – full trash bags may be deposited in dumpsters located on all corners of the square. This is for sanitations and a clean appearance for the Festival. COMPLIANCE WILL BE NOTED. Each entry will only be allowed to sell what products are approved by the Food Chairman. Please include a sample menu with the application or call to be sure if you can sell a certain product. FOR YOUR INFORMATION: There will be an ICE TRUCK on hand to replenish your supply if you need it. It is your responsibility to purchase the ice and bring it to your booth!!! No pressurized water will be available, so please bring your own. FOOD CONCESSIONS RELEASE AND ACKNOWLEDGEMENTI hereby make application to become a food vendor in the KOLACHE FESTIVAL FOOD CONCESSIONS. I agree to abide by the rules and regulations as set forth within and such rules as may be established by the Kolache Festival Food Concessions Committee. Furthermore, I hereby release and forever discharge the Kolache Festival from any responsibility or liability for loss, claims, damages, theft, injury, or accident. It is further agreed that this applicant shall maintain his/her space, merchandise, activities and business practices in compliance with the laws of the State of Texas and the City Ordinances of Caldwell and Burleson County. Applicant understands that violation or non-compliance of same may result in immediate expulsion for applicant and his/her exhibit from the Festival. There will be no refunds due to bad weather.