ROSCOE VILLAGE BURGER FEST 2023 RULES & REGULATIONS Contract Cancellation: CRSEM,LLC dba; Special Events Management (hereinafter “SEM”) reserves the right to cancel a contract at any time for the good of the festival, or by the direction of the Lakeview Roscoe Village Chamber of Commerce (AKA “Event Committee”). Any cancellations by management will be refunded if ALL rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
Account Holds: SEM and the Lakeview Roscoe Village Chamber of Commerce are not responsible for denial of a license by the City of Chicago (and State of Illinois Liquor Control Commission – for Alcohol Vendors only) due to any hold placed on business accounts associated with the vendor. Each vendor is solely responsible for resolving any standing holds with the City of Chicago and/or State of Illinois prior to application approval. Please note: Most businesses are not aware of a hold until their application is submitted and SEM is contacted by the City and/or State. Any standing debt that you have with the City of Chicago (parking tickets, water bills, awning, etc.) both personally and through your business will put a hold on your (Itinerant Merchant) license being issued. All of these debts should be paid as soon as possible prior to the event. You can access debts you have with the City by calling 312-744-6249. It is essential that you call each government agency regardless of your assumed standing. Please also call the City of Chicago Department of Business Affairs & Consumer Protection Agency at 312-744-6060. and the State of Illinois Liquor Control Commission (Alcohol Vendors only) at 312-793-3380.
Exclusivity: We do not provide exclusivity to any participant/exhibitor and or category. All food vendors will be permitted to sell ONLY 5 food items. These items will be approved by the committee in advance of the event. Additionally, all signs will need to be uniform and included in the vendor fee. An example will be sent directly after this application is processed. Banner art and copy must be provided in a high resolution format, 14 days prior to the event.
Water: Running water is not provided on site. You must supply your own fresh water.
Electricity: No small portable generators or car batteries are permitted within your booth. All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by SEM will NOT result in a rebate or refund.
Music: This event STRICTLY prohibits the playing of recorded or live music within your booth.
Laws: Drilling in the street is not permitted to secure your tent or equipment. Violators will be subject to a city fine and space cancellation at the event. You are directly responsible for any city violations and fines, as a result of your negligence.
The sale of any THC based products is strictly prohibited
Set-up and Tear-down: Each participant is responsible for setup, take down and clean-up of his/her booth space. Vehicles are allowed on the street only for setup prior to the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle on the street. Unless otherwise noted, parking is not provided to any participant but is available for an additional fee if arranged prior to the event, and upon availability Load-in/set-up times will be provided to you by email one week prior to the event. You must remove your vehicle immediately after unloading your merchandise. You are allotted 2 hours from closing time of the event to vacate your booth space after the event.
No Show Policy: Participants who have not checked-in and/or called the Festival Emergency Number (provided prior to the event) by 9:00 AM Friday July 7th, will be considered a “no-show.” No Show participants/artist will NOT be eligible for refunds and assigned booth space will be forfeited.
Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths each night. All vendors May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space, including any staining of the street below your booth footprint.
Indemnification: The Lakeview Roscoe Village Chamber of Commerce, Chicago Special Events Management, its employees, festival service providers, or any participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the participant (artist or restaurant), any of the participant’s employees or any property prior to, during or after the period covered by the participation exhibitor contract. SEM and or The Committee are not responsible for any loss or damage to the exhibitor's equipment or any of its contents. We recommend removing all items of value off-premises each evening. This signed contract states that you agree to the terms and indemnify all parties working and producing the event from any liability or claim.
Booth Space: Each vendor must use only the space that they are granted. Only a three-foot entry way is permitted. Sidewalks must be left unobstructed at all times. It is strictly prohibited to store items on the sidewalk across or adjacent to your booth. We reserve the right to relocate a participating artist/restaurant when necessary even after a space has been assigned – based upon approval of the festival committee.
Site Maintenance: All Vendors will be responsible for maintaining their space(s) in an orderly fashion, and may be subject to additional fees if your space is not maintained as delivered, upon vacating your event space. (i.e. trash and waste removal, damage to designated area property etc.).
Damages to Rental Equipment: Extra fees will be incurred by participants for damages and clean-up of rental equipment as deemed necessary by rental equipment company for returned items which are damaged; or in need of any cleaning following the event.
Third Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event in your booth.
Event Hours: All vendors must remain open during festival hours.
2023 Refund Process: If the event is faced with inclement weather, Acts of God and/or any situation that threatens the safety of exhibitors and patrons, Special Events Management has the authorization to postpone or cancel the event which will not result in the refunding of your fees.By signing below, I hereby acknowledge and accept all terms of this vendor application by which will be considered a legal contract between myself (Vendor) and the Event Producer (Lakeview Roscoe Village Chamber of Commerce – Hosting committee and or agent thereof, SEM) including all rules and regulations and understand that I am legally bound by this agreement. As a participating exhibitor, I acknowledge my financial responsibility for any damages to equipment items ( i.e. tent, table, chair, sidewall, counter, sign pole, etc.), rented from the production company or third party supplier, inflicted by myself or an employee in my booth and the terms regarding the festival or city rules and violations as outlined in this document. I acknowledge that SEM is acting as an agent for the Lakeview Roscoe Village Chamber of Commerce who owns the event, and at no time is SEM empowered to negotiate fees, offer discounts or refunds. Under all circumstances unless stated in the rules and regulations, there are no refunds.
(You will NOT be held accountable for rental equipment that you do not rent, however, we must have acknowledgement from you in the event that you add rental equipment to your application at a later time or rent an item on-site. It is your responsibility to inspect your tent during load-in and make management aware of any existing damages prior to the opening of the event.)
Show more >
