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Food Vendors

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Deadline: Aug 21, 2023 11:59 pm (GMT-05:00) Central Time (US & Canada)
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PumpkinFest (2023)
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Date: Oct 28, 2023 10:00 am - Oct 28, 2023 6:00 pm
place
Franklin, Tennessee
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$20-1.3K

About the event

The Heritage Foundation of Williamson County’s 38th Annual PumpkinFest is Middle Tennessee’s largest family Fall festival that returns on Saturday, October 28, 2023. With more than 115,000 people in attendance in 2022, the festival stretches along Main Street and its side avenues in downtown Franklin and offers tons of festive fun for people of all ages! Join us for a full day of autumn-inspired food and drink, children’s activities, live music, costume contests for pets and families, and outstanding arts & crafts – featuring seasonal and specialty gift items. 150+ Arts & Crafts Vendors 30+ Food & Beverage Vendors Main Stage Entertainment Acoustic Stage Entertainment Buskers Corner Art and Culture Performances Costume Contests Pumpkin Carving & More
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Heritage Foundation of Franklin & Williamson County
Heritage Foundation of Franklin & Williamson County
Contact Organizer
Heritage Foundation of Franklin & Williamson County
Heritage Foundation of Franklin & Williamson County
Contact Organizer

About the application

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
Thank you for your interest in applying for PumpkinFest. 
 
Important Dates
PumpkinFest | October 28, 2023
Food Vendor Application Deadline | August 21, 2023
Food Vendor Application Notification Date | September 11, 2023
 
If accepted, Food Vendors will need to complete these important requirements: 
  • Completed Payment 
  • A separate check for $200 which will serve as your cleaning deposit 
  • Signed Food Vendor Agreement 
  • Submit your Certificate of Insurance 
  • Electrical Needs
To pass inspection: 
  • Tents must have 40lb weights per leg 
  • All vendors will need to have a fire extinguisher (exact type to be relayed in later communication) 
We already have an exclusive agreement with a kettle corn vendor so we will not be accepting applications for other kettle corn vendors.
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Terms & Conditions

As a food vendor, I agree: 
 
  1. The booth I rent shall be used exclusively for the sale of the menu that is submitted and agreed upon. 
  2. To remain in compliance with applicable federal, state and local laws, ordinance and regulations.  I will at all times comply with health and safety requirements and shall obtain necessary licensing, permits and insurance for the sale of food and beverages at the food booth. 
  3. To be prepared for a food safety inspection by a State of Tennessee health inspector the morning of the festival. 
  4. I shall maintain the booth and the area surrounding the booth in conformity with all applicable sanitary and health laws and regulations and shall also keep the booth and the surrounding area neat, clean, and free of accumulated refuse and debris.  I will place a tarp or something similar on the ground in my booth to keep the pavement clean. I shall dispose of grease in the appropriate grease container as provided by the organization.  I will dump nothing into the sewer. 
  5. To correctly identify my electrical needs in advance and to pay $100 for each 110 electrical connection I request. 
  6. Amplified sound is not permitted to come from my booth. 
  7. To consent to the assignment of my booth space by the festival organizers, the organizer reserves the right to reassign booth locations at any time prior to the beginning of the festival.
  8. Booth rental and electrical hookup fees are due and payable by October 16, 2023.  Failure to pay the fee may result in loss of my space at PumpkinFest. Rental fees are non-refundable.
  9. I will not assign any rights under this agreement to any person. 
  10. My relationship with the organization under this agreement shall be that of independent contractor.  I shall not have the authority to bind the organization to any contract or agreement, nor shall I represent to any person that I am the agent or representative of the organization.
  11. Neither I nor the organization shall be liable to the other for any delay or failure to perform due to government action, court order, civil disturbance, inclement weather, act of God, or other cause beyond the reasonable control of the party whose performance is delayed or prevented.
  12. Except as otherwise specified in this agreement, neither party shall be liable to the other party for consequential damages, including lost profit or no revenue, for any breach of the agreement.
  13. To indemnify and hold harmless from all claims the Heritage Foundation of Franklin and Williamson County, the Downtown Franklin Association, the City of Franklin, and all employees and volunteers of those entities. 
The following is needed when accepted to participate in our event: 
  1. A check to cover your booth fee.   
  2. A separate check for $200 which will serve as your cleaning deposit.  When you leave your space clean we will return your check. 
  3. A copy of your insurance certificate listing $1 million of liability coverage and listing both the City of Franklin and the Heritage Foundation of Franklin and Williamson County as additional insured. 
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Prices

Application fees $20 Non-refundable There is a $20 non-refundable application fee which is charged upon application.
10x10 Space $550 Single booth space is 10 feet wide and 10 feet deep.
10x15 Space $595
10x20 Space $795
10x25 Space $995
10x30 Space $1,195
10x35 or Larger Space $1,300

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your menu.
  • How would you categorize your menu?
  • What are your prices?
  • Do you need electricity?
  • What type of electricity?
  • Do you need water?
  • What side is your serving window on?
  • What size space will you need?
  • Upload your menu

Picture requirements

  • Minimum pictures required: 3
  • Required: 1 photo of food truck/booth setup Suggested: Photo of menu, food offerings, food setup.

PumpkinFest

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Food Vendors
Food Vendors
PumpkinFest (2023)
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